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Lead Document Controller Jobs (NOW HIRING)

Vertiv Co

Senior Document Controller

Pelzer, SC

The Senior Document Controller oversees all project documentation processes to ensure accuracy ... Lead and mentor document control staff (if applicable). * Establish performance standards and ...

ABB

Document Controller

Mebane, NC · On-site

You'll be empowered to lead, supported to grow, and proud of the impact we create together. Join us ... As a Document Controller, you will have the opportunity to prepare, distribute, and store accurate ...

AllSTEM Connections

Document Controller

Indianapolis, IN · On-site

$72.80K - $85.30K/yr

Lead periodic reviews and gap assessments to proactively identify documentation risks and ensure the organization is always prepared for external audits. * Strategic Collaboration: Partner with cross ...

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How much do lead document controller jobs pay per hour?

As of May 31, 2026, the average hourly pay for lead document controller in the United States is $25.64, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $31.25 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Lead Document Controller, and why are they important?

To thrive as a Lead Document Controller, you need expertise in document management systems, strong organizational skills, and a background in records management or a related field. Familiarity with industry-standard software such as Aconex, SharePoint, or EDMS, and certifications like ISO 9001 or document control training are typically required. Attention to detail, leadership, and excellent communication skills help ensure effective team coordination and compliance with document protocols. These skills are essential for maintaining accurate records, supporting project integrity, and ensuring regulatory compliance across complex projects.

What are some typical challenges a Lead Document Controller faces when managing large-scale projects, and how can they be addressed?

A Lead Document Controller often manages vast volumes of documents across multiple teams and stakeholders, making consistency and accuracy critical. Common challenges include ensuring version control, maintaining up-to-date records, and coordinating document flow between departments. These can be addressed by implementing robust document management systems, establishing clear procedures for document handling, and conducting regular training sessions for team members. Proactive communication and strict adherence to protocols are key to maintaining efficiency and reducing errors.

What is a Lead Document Controller?

A Lead Document Controller is responsible for managing and overseeing the document control process within an organization or on a project. They ensure that all documents are accurately tracked, stored, and distributed, maintaining version control and compliance with company or project standards. Lead Document Controllers often supervise a team of document controllers, coordinate with various departments, and implement document management systems to streamline workflows. Their role is crucial in industries like construction, engineering, and oil & gas, where accurate documentation is vital for project success.

What is the difference between Lead Document Controller vs Document Controller?

AspectLead Document ControllerDocument Controller
ResponsibilitiesOversees document management, leads team, ensures complianceManages document control tasks, maintains document systems
CertificationsTypically requires certifications like ISO 9001, document management trainingOften requires similar certifications, entry-level to mid-level
Work EnvironmentProject sites, offices, team leadership rolesOffices, project sites, focused on document processing
Usage in IndustryCommon in large projects, construction, engineeringWidespread across industries for document management

The main difference between a Lead Document Controller and a Document Controller lies in their responsibilities and seniority. The Lead typically manages teams, oversees processes, and ensures compliance, while the Document Controller handles day-to-day document management tasks. Both roles require similar certifications and are vital in industries like construction and engineering, but the Lead role involves more leadership and oversight.

More about Lead Document Controller jobs
What job categories do people searching Lead Document Controller jobs look for? The top searched job categories for Lead Document Controller jobs are:
Lead Document Controller jobs near you
Senior Document Controller

Senior Document Controller

Vertiv Group Corp.

Pelzer, SC • On-site

Full-time

Posted 11 days ago

Vertiv rating

6.8

Company rating: 6.8 out of 10

Based on 59 frontline employees who took The Breakroom Quiz

316th of 415 rated machine equipment manufacturers

Job description

Job Description
The Senior Document Controller oversees all project documentation processes to ensure accuracy, compliance, accessibility, and timely distribution across the project lifecycle. This role is responsible for establishing and maintaining document control systems, managing workflows, enforcing version control, and ensuring that project teams, subcontractors, and stakeholders have access to current and approved information. The Document Control Manager plays a critical role in supporting project execution, quality assurance, and contractual compliance.
The Senior Document Controller shall maintain documents such as meeting minutes, drawings, specifications, approvals and related items including file migrations and audits, and perform administrative tasks as needed. Periodically, the Senior Document Controller may be responsible for training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and recovery.
DUTIES & RESPONSIBILITIES
Document Management & Control
  • Develop, implement, and maintain the project document control procedures, standards, and workflows.
  • Manage the receipt, review, distribution, and archiving of all project documentation, including drawings, specifications, RFIs, submittals, change orders, meeting minutes, schedules, and closeout materials.
  • Ensure proper version control and traceability for all documents.
  • Maintain accurate logs, registers, and metadata for all controlled documents.
  • Oversee document numbering conventions and ensure consistency across all project files.

Systems & Technology
  • Administer and optimize document management platforms (e.g., Procore, Aconex, BIM 360, SharePoint, Newforma, or similar).
  • Train project teams and subcontractors on document control systems and best practices.
  • Troubleshoot system issues and coordinate with software vendors or IT as needed.
  • Ensure secure access permissions and data integrity across all platforms.

Quality Assurance & Compliance
  • Ensure all documentation meets project, contractual, and regulatory requirements.
  • Support QA/QC processes by ensuring timely distribution of approved documents to field teams and subcontractors.
  • Monitor compliance with document control procedures and escalate issues when necessary.
  • Assist with audits, both internal and external, by providing accurate and complete documentation records.

Project Coordination
  • Collaborate closely with project managers, engineers, superintendents, subcontractors, and owners to ensure timely document flow.
  • Track and report on document status, outstanding items, and upcoming deadlines.
  • Coordinate document reviews, approvals, and transmittals.
  • Support project startup and closeout documentation requirements, including O&M manuals, as-builts, warranties, and turnover packages.

Leadership & Management
  • Lead and mentor document control staff (if applicable).
  • Establish performance standards and ensure consistent execution across the team.
  • Continuously improving document control processes to enhance efficiency and reduce risk.

QUALIFICATIONS
Required
  • 5-10+ years of document control experience in construction, engineering, or related industries.
  • Strong understanding of construction documentation, workflows, and terminology.
  • Proficiency with major construction document management systems (Procore, Aconex, BIM 360, etc.).
  • Excellent organizational skills and attention to detail.
  • Strong communication skills and ability to work with diverse project teams.
  • Ability to manage multiple priorities in a fast-paced environment.

Preferred
  • Experience on large-scale, mission-critical, industrial, or infrastructure projects.
  • Familiarity with ISO standards, QA/QC processes, and regulatory documentation requirements.
  • Experience with BIM/VDC workflows and model-related documentation.
  • Associate or bachelor's degree in construction management, engineering, business administration, or related field.

Core Competencies
  • Document management expertise
  • Process development and enforcement
  • Technical proficiency with construction software
  • Communication and collaboration
  • Problem-solving and critical thinking
  • Quality and compliance mindset
  • Time management and prioritization

WORKING CONDITIONS
  • This position will be office based with frequent travel (50%) to site during a peak of the project
  • Variable working hours, including evenings, weekends, and holidays as needed.
  • On-call availability may be required based on project needs.
  • The above statements are intended to describe the general nature and level of work being performed by associates assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required to personnel so classified.

The successful candidate will embrace Vertiv's Core Principals & Behaviors to help execute our Strategic Priorities.
OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.
OUR STRATEGIC PRIORITIES
  • Customer Focus
  • Operational Excellence
  • High-Performance Culture
  • Innovation
  • Financial Strength

OUR BEHAVIORS
  • Own It
  • Act With Urgency
  • Foster a Customer-First Mindset
  • Think Big and Execute
  • Lead by Example
  • Drive Continuous Improvement
  • Learn and Seek Out Development
  • Promote Transparent & Open Communication

At Vertiv, we're on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in revenue, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.
Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to help.join@vertivco.com. If you are interested in applying or learning more about this role, please visit the company's career page located on Vertiv.com/Careers
Work Authorization
No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
About the Team
Work Authorization
No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Equal Opportunity Employer
We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability.

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