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Invoice Manager Jobs in San Rafael, CA (NOW HIRING)

Dixon Marine Services, Inc

Be Seen First

Marine Project Manager

Inverness, CA · On-site

$2.2K - $2.8K/wk

The Project manager will be accountable for all aspects of the project including, bid preparation, estimating , budgeting, billing invoice approval, negotiation of change orders with subcontractors ...

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All JobsInvoice JobsInvoice Manager JobsInvoice Manager Jobs in San Rafael, CA

Invoice Manager information

See San Rafael, CA salary details

$27.3K

$66.4K

$129.3K

How much do invoice manager jobs pay per year?

As of Aug 19, 2026, the average yearly pay for invoice manager in San Rafael, CA is $66,353.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,800.00 and $76,400.00 per year, depending on experience, location, and employer.

How does an invoice manager typically collaborate with other departments to ensure timely and accurate billing?

Invoice Managers work closely with departments such as sales, finance, and customer service to gather necessary billing information and resolve discrepancies. They often coordinate with sales teams to verify contract terms, consult with finance for payment processing, and communicate with customer service to address client inquiries. Effective collaboration helps minimize errors and ensures invoices are processed efficiently, directly impacting cash flow and customer satisfaction.

What are the key skills and qualifications needed to thrive as an invoice manager, and why are they important?

To thrive as an Invoice Manager, you need strong analytical skills, attention to detail, and experience with accounting or finance, often supported by a relevant degree or equivalent work experience. Familiarity with invoicing software (such as SAP, QuickBooks, or Oracle), enterprise resource planning (ERP) systems, and basic spreadsheet tools is typically required. Excellent organizational, problem-solving, and communication skills help you manage deadlines, resolve discrepancies, and coordinate with internal teams or clients. These skills ensure accurate, timely billing processes and contribute to the financial health and operational efficiency of the organization.

What is the difference between Invoice Manager vs Accounts Payable Specialist?

AspectInvoice ManagerAccounts Payable Specialist
Primary RoleOversees invoice processing, approval, and payment workflowsProcesses vendor invoices, verifies accuracy, and manages payments
Required SkillsFinancial software, invoice management, attention to detailData entry, accounting software, vendor communication
Work EnvironmentFinance or accounting department, often in larger organizationsFinance team, often in accounts payable or procurement
CertificationsBasic accounting or finance certifications preferredSame as Invoice Manager, often with AP-specific training

While both roles handle invoice processing, the Invoice Manager typically oversees the entire invoice workflow and manages a team, whereas the Accounts Payable Specialist focuses on verifying and paying vendor invoices. The roles often overlap but differ in scope and seniority.

What is the role of an invoice manager?

An invoice manager oversees the processing, accuracy, and timely issuance of invoices within an organization. They ensure that billing procedures comply with company policies and financial regulations, often using accounting software. The role requires strong attention to detail, organizational skills, and knowledge of financial practices.

What job categories do people searching Invoice Manager jobs in San Rafael, CA look for?

The top searched job categories for Invoice Manager jobs in San Rafael, CA are:

What cities near San Rafael, CA are hiring for Invoice Manager jobs?

Cities near San Rafael, CA with the most Invoice Manager job openings:

Invoice Manager jobs near you

Clerical & Admin Specialist I

NorthStar Memorial Group

Oakland, CA

$18.50 - $23.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 13 days ago

Job description

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Chapel of the Chimes in Oakland, CA . Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.

The Clerical & Administrative Specialist supports both funeral and cemetery administration through accurate contract processing, financial recordkeeping, vendor invoice management, and general office operations. This role requires exceptional attention to detail, comfort with confidential information, and the ability to balance back-office tasks with compassionate, front-line customer service.
This role is 100% onsite, and the schedule is Tuesday-Saturday 8:30AM-5:00PM. During training period, the schedule would be M-F 8:30AM-5:00PM.

Responsibilities

Contract Processing & Case Management

  • Accurately post Pre-Need funeral contracts, ensuring all associated documents, payments, and aftercare tasks are tracked and completed.
  • Process At-Need amendments, including pricing adjustments, service changes, and internal updates.
  • Issue refunds, following company protocols and documentation standards.
  • Prepare write-offs, ensuring compliance with internal approval workflows.
  • Maintain complete and compliant digital and physical records for all cases

Financial & Vendor Support

  • Review, code, and submit vendor invoices for timely payment processing according to accounting guidelines.
  • Coordinate with internal departments to resolve coding questions, discrepancies, or missing documentation.
  • Assist with credit card reconciliation, including receipt gathering, transaction tracking, and ledger accuracy.
  • Support internal financial audits by organizing documentation and providing requested reports.
  • Maintain exceptional accuracy in all entries to reduce processing errors and rework.

Administrative Office Support

  • Answer incoming phone calls with professionalism, empathy, and clear communication.
  • Greet and assist families arriving at the cemetery or funeral office; guide them to the correct staff member or help with immediate needs.
  • Receive payments for services, merchandise, or property; issue receipts and follow internal cash-handling procedures.
  • Complete routine office tasks including scanning, filing, data entry, mail distribution, and document organization.

Qualifications :

  • 1+ years of administrative support experience
  • Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software)
  • Ability to work well in a team-based environment
  • Ability to learn new software and conduct new tasks
  • Professional communication and organizational skills
  • Valid driver's license
  • High School Diploma or equivalent

Preferred

  • Experience in funeral, cemetery, medical, legal, or other regulated industries.
  • Familiarity with HMIS, Archimedes, or similar case-management software.
  • Cash-handling or accounts payable experience.
  • Bilingual skills (Spanish, Chinese languages, or Vietnamese) a plus.

Compensation of $24-25/hr. DOE

Benefits

  • Medical, Dental, and Vision Insurance
  • Health Savings Account (HSA)
  • Life Insurance
  • 401(k) with Employer Matching

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

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