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Accounts Payable Assistant Jobs in San Rafael, CA

Makro Technologies, Inc

Accounts Payable

San Francisco, CA · On-site

$77K - $106K/yr

The Accounts Payable Processor is responsible for processing vendor invoices daily for timely payment; to help resolve and respond to customers' complaints and disputes; and assist with other ...

Makro Technologies, Inc

Accounts Payable

San Francisco, CA · On-site

$77K - $106K/yr

The Accounts Payable Processor is responsible for processing vendor invoices daily for timely payment; to help resolve and respond to customers' complaints and disputes; and assist with other ...

3 Bridge Networks

Accounts Payable Lead

Sonoma, CA · On-site

$55K - $72K/yr

Support Form 1099 preparation and year-end reporting * Assist with internal and external audits by preparing requested documentation * Identify opportunities to improve accounts payable processes ...

New

3 Bridge Networks

Accounts Payable Lead

San Francisco, CA · On-site

$58K - $76K/yr

... Assist with prepaid expenses, credit card reconciliations, and other accounting schedules Prepare accounts payable reports and monitor outstanding invoices and payment activity Support Form 1099 ...

3 Bridge Networks

Accounts Payable Lead

Alameda, CA · On-site

$57K - $75K/yr

Support Form 1099 preparation and year-end reporting * Assist with internal and external audits by preparing requested documentation * Identify opportunities to improve accounts payable processes ...

New

3 Bridge Networks

Accounts Payable Lead

San Francisco, CA · On-site

$58K - $76K/yr

Support Form 1099 preparation and year-end reporting * Assist with internal and external audits by preparing requested documentation * Identify opportunities to improve accounts payable processes ...

3 Bridge Networks

Accounts Payable Lead

San Francisco, CA · On-site

$58K - $76K/yr

... Assist with prepaid expenses, credit card reconciliations, and other accounting schedules Prepare accounts payable reports and monitor outstanding invoices and payment activity Support Form 1099 ...

Ascend

Accounts Payable Specialist

San Francisco, CA

$25 - $32/hr

Accounts Payable and Receivable Specialist - With excellent organizational skills, the primary responsibility of the Accounts Payable and Accounts Receivable Specialist will be to assist the ...

System One

Accounts Payable Coordinator

San Rafael, CA · On-site

$30 - $34/hr

Accounts Payable Coordinator (SAP/Ariba) Location: San Rafael, CA (Hybrid - onsite Tuesdays and ... operations. * Assist with financial disclosure and escheat audit requests, coordinating ...

System One

Accounts Payable Coordinator

San Rafael, CA · On-site

$30 - $34/hr

Accounts Payable Coordinator (SAP/Ariba) Location: San Rafael, CA (Hybrid - onsite Tuesdays and ... operations. * Assist with financial disclosure and escheat audit requests, coordinating ...

System One

Accounts Payable Coordinator

San Rafael, CA · On-site

$30 - $34/hr

Accounts Payable Coordinator (SAP/Ariba) Location: San Rafael, CA (Hybrid - onsite Tuesdays and ... operations. * Assist with financial disclosure and escheat audit requests, coordinating ...

Turo

Supervisor, Accounts Payable

San Francisco, CA · On-site

$115K/yr

The Supervisor, Accounts Payable also contributes to training and to system improvement and ... Facilitate training for new and existing users on AP processes and systems. Assist with management ...

Woocheen

Accounts Payable Specialist II

Benicia, CA · On-site

$36 - $41/hr

Accounts Payable Specialist II Job Summary: The Accounts Payable Specialist II will be responsible ... Close: Assist with month-end closing activities, including account reconciliations and journal ...

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Accounts Payable Assistant information

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How much do accounts payable assistant jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for accounts payable assistant in San Rafael, CA is $23.58, according to ZipRecruiter salary data. Most workers in this role earn between $20.38 and $25.43 per hour, depending on experience, location, and employer.

What is an accounts payable assistant?

Accounts Payable Assistants are professionals who manage and process a company’s outgoing payments. They are responsible for tasks such as verifying invoices, reconciling statements, preparing payment runs, and maintaining accurate financial records. Their work ensures that suppliers and vendors are paid on time, which helps maintain good business relationships and supports the smooth financial operation of the organization. Attention to detail and strong organizational skills are important in this role.

What are the key skills and qualifications needed to thrive as an accounts payable assistant?

To thrive as an Accounts Payable Assistant, you need strong numerical accuracy, attention to detail, and a basic understanding of accounting principles, typically supported by a diploma or relevant coursework in finance or accounting. Familiarity with accounting software such as SAP, QuickBooks, or Oracle, as well as proficiency in Microsoft Excel, is commonly required. Excellent organizational abilities, time management, and effective communication set top candidates apart in this role. These skills ensure timely and accurate invoice processing, support financial integrity, and facilitate smooth workflows within finance teams.

What are some common challenges accounts payable assistants face and how can they be managed effectively?

Accounts Payable Assistants often encounter challenges such as managing high volumes of invoices, ensuring timely payments, and resolving discrepancies with vendors. Staying organized with digital tools and maintaining strong attention to detail can help prevent errors and missed deadlines. Effective communication skills are also essential for collaborating with vendors and internal departments to quickly resolve issues and maintain positive relationships. Adapting to changes in accounting software or processes is another common challenge, so a willingness to learn and remain flexible is valuable in this role.

What is the difference between Accounts Payable Assistant vs Accounts Payable Clerk?

AspectAccounts Payable AssistantAccounts Payable Clerk
CredentialsHigh school diploma, basic accounting knowledgeHigh school diploma, some roles prefer accounting courses
Work EnvironmentOffice setting, supporting accounts payable teamOffice environment, handling invoice processing and data entry
Employer UsageCommonly used in small to medium businessesWidely used across various industries and company sizes
Search IntentPeople comparing entry-level accounts payable rolesIndividuals seeking detailed accounts payable processing roles

Both roles involve processing invoices and supporting the accounts payable department. The Accounts Payable Assistant often provides administrative support and may handle basic data entry, while the Accounts Payable Clerk typically manages invoice processing, data reconciliation, and payment preparation. The roles are similar but differ slightly in scope and responsibilities, with the Assistant often serving as a support role within the accounts payable team.

How much do accounts payable assistants make?

Accounts payable assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and company size. Entry-level roles may start lower, while experienced professionals with certifications can earn higher wages. They often work in office environments, using accounting software like QuickBooks or SAP.

Is accounts payable a difficult job?

Accounts payable assistants handle tasks such as processing invoices, reconciling accounts, and ensuring timely payments, which require attention to detail and organizational skills. The job can be routine but may involve managing high volumes of transactions and deadlines, making accuracy and efficiency important. Familiarity with accounting software and basic financial knowledge are often necessary for success.

What are the most commonly searched types of Accounts Payable jobs in San Rafael, CA?

The most popular types of Accounts Payable jobs in San Rafael, CA are:

What job categories do people searching Accounts Payable Assistant jobs in San Rafael, CA look for?

The top searched job categories for Accounts Payable Assistant jobs in San Rafael, CA are:

What cities near San Rafael, CA are hiring for Accounts Payable Assistant jobs?

Cities near San Rafael, CA with the most Accounts Payable Assistant job openings:

Accounts Payable Assistant jobs near you
Infographic showing various Accounts Payable Assistant job openings in San Rafael, CA as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $49,051 per year, or $23.6 per hour.

Accounts Payable Specialist

Fairfield, CA • On-site

Calbee America, Inc.
201 - 500 employees
Learn more about Calbee America, Inc.external

$30 - $35/hr

Full-time

Re-posted 28 days ago

Job description

Position Summary:
The Accounts Payable (AP) Specialist is responsible for the timely and accurate processing of invoices, maintaining vendor records, ensuring compliance with financial controls, and supporting the AP Manager in optimizing the company's payment processes. The role requires strong attention to detail, organizational skills, and the ability to collaborate with cross-functional teams, including Procurement, Accounting, and Warehouse Operations.
This role plays a critical part in ensuring timely payments to vendors, resolving discrepancies, and contributing to financial reporting accuracy.
Key Responsibilities:
Invoice Processing & Payment Management
  • Receive, review, and process invoices (trade and non-trade) in Business Central (BC) and Concur, ensuring accurate coding and approval routing.
  • Verify invoice details, including purchase orders (POs), receipt of goods, and contract terms before processing payments.
  • Match invoices to purchase orders and receipts, identifying and resolving discrepancies in collaboration with Procurement.
  • Ensure vendor payments are made in accordance with agreed-upon terms, preventing late fees and maintaining strong supplier relationships.
  • Prepare and post accounts payable journal entries as part of the monthly closing process.
  • Assist in balancing and reconciling the AP ledger to ensure financial accuracy.

Vendor Management & Issue Resolution
  • Maintain and update vendor records, ensuring accuracy in payment details, tax information, and payment terms.
  • Respond to vendor inquiries and resolve payment issues within a 48-hour turnaround goal.
  • Assist in identifying and preventing duplicate payments or fraudulent vendor activity.
  • Work closely with Procurement to track vendor compliance, ensuring accurate order fulfillment and timely chargebacks for incorrect or damaged shipments

Financial Reporting & Cash Flow Support
  • Assist in the preparation and review of the AP aging report, ensuring outstanding invoices are addressed and payments are scheduled appropriately.
  • Support month-end closing activities, including AP accruals and financial reporting.
  • Maintain accurate historical records of all AP transactions for audits and compliance reporting.

Process Improvement & Compliance
  • Follow AP policies and procedures, ensuring compliance with internal controls and financial regulations.
  • Support initiatives to streamline AP workflows and improve invoice processing turnaround time.
  • Stay up to date on industry best practices and trends in accounts payable.
  • Assist in maintaining compliance with local, state, and federal regulations, including tax-related AP functions.

Collaboration & Cross-Functional Support
  • Work with the Accounting team to ensure smooth month-end close and financial reporting accuracy.
  • Support Procurement and Warehouse teams in resolving purchase order and receiving discrepancies.
  • Assist with financial audits, providing necessary AP documentation as required.

Qualifications:
  • Associate's or Bachelor's degree in Accounting, Finance, or Business Administration (or equivalent work experience).
  • 2+ years of experience in Accounts Payable or a similar accounting function.
  • Proficiency with ERP systems (Business Central preferred) and Concur.
  • Strong attention to detail and ability to identify and correct discrepancies in financial records.
  • Knowledge of GAAP principles and AP best practices.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Strong problem-solving skills with the ability to handle vendor inquiries and payment issues effectively.
  • Experience in manufacturing or CPG (Consumer Packaged Goods) industry is a plus.

Calbee North America is an equal opportunity employer dedicated to a policy of non-discrimination in employment on the basis of race, color, age, sex, religion, national origin, disability, veteran status, citizenship, ancestry, genetic information, sexual orientation, gender identity, marital or familial status or any other legally protected status.

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