Invoice Data Entry Jobs in California (NOW HIRING)

Job Title: Accounts Payable SpecialistJob Description
The Accounts Payable Specialist plays a key role in ensuring accurate and timely processing of vendor invoices, purchase orders, and payments. This position focuses on high-volume data entry, three-way matching, vendor reconciliations, and maintaining organized financial records while supporting month-end and routine accounting activities. The role requires strong attention to detail, proficiency with accounting systems, and the ability to collaborate effectively with internal teams and external vendors.
Responsibilities

• Review and process vendor invoices by verifying coding, pricing, supporting documentation, and overall accuracy before entering them into the accounting system.
• Match invoices with corresponding purchase orders and receiving documents, ensuring proper three-way matching and resolving any discrepancies promptly.
• Record and maintain accurate accounting entries, including adjustments and corrections as needed to ensure data integrity.
• Reconcile vendor accounts and manage monthly payment processes for assigned suppliers.
• Review vendor statements regularly, investigate outstanding items, and coordinate resolutions with vendors, warehouse personnel, and internal departments.
• Maintain organized electronic vendor files and supporting documentation in accordance with company policies and audit requirements.
• Assist with organizing work orders and ensuring supporting records are properly matched, filed, and easily retrievable.
• Support month-end close and routine accounting activities as requested, including preparation of reports and schedules.
• Perform additional accounting, administrative, or financial duties as assigned by leadership.
• Handle a fluctuating volume of invoices, typically ranging from approximately 150 to 350 per week, with a strong focus on accurate and efficient data entry.

Essential Skills

• 3-5 years of accounts payable or related accounting experience, or at least 2+ years of hands-on experience with invoice processing and purchase orders.
• Experience working with invoice processing, vendor reconciliations, and account maintenance.
• Understanding of accounts payable procedures, basic accounting principles, and financial recordkeeping practices.
• Strong attention to detail with the ability to review, verify, and reconcile numerical data accurately.
• Proficiency with accounting software and automated financial systems; experience with ERP systems such as Sage Intacct or similar platforms.
• Ability to prepare and maintain routine accounting and administrative documentation in an organized and accurate manner.
• Effective written and verbal communication skills for interacting with vendors and internal stakeholders.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Proficient data entry skills suited for high-volume invoice processing.
• Intermediate-level Microsoft Excel skills, including use of formulas, sorting, filtering, and spreadsheet maintenance.
• Ability to work independently while collaborating effectively with internal departments and external vendors.
• High school diploma or equivalent.

Additional Skills & Qualifications

• Associate's degree or coursework in Accounting, Finance, Business, or a related field is preferred.
• Experience with three-way matching between invoices, purchase orders, and inventory receipts.
• Background working with purchase orders and inventory receipts in an accounting or operations environment.
• Comfort working with fluctuating invoice volumes and adapting to changing workload demands.
• Willingness to take on additional accounting, administrative, or financial tasks as needed.
• The organization values practical experience and is open to candidates whose experience may substitute for formal degrees.

Work Environment
This is a fully onsite role with a standard schedule of 8:00 a.m. to 5:00 p.m. The Accounts Payable Specialist works in a professional office environment using accounting software, ERP systems such as Sage Intacct or similar platforms, and Microsoft Excel for daily tasks. The position involves high-volume data entry and regular interaction with internal departments such as accounting and warehouse operations, as well as external vendors. The work setting emphasizes accuracy, organization, and collaboration, with support for consistent processes and clear communication.
Job Type & Location
This is a Contract position based out of Brea, CA.
Pay and Benefits
The pay range for this position is $24.00 - $25.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Brea,CA.
Application Deadline
This position is anticipated to close on Sep 2, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.