Invoice Data Entry Jobs in California (NOW HIRING)

Responsibilities

Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, RadNet is Leading Radiology Forward. With dynamic cross-training and advancement opportunities in a team-focused environment, the core of RadNet’s success is its people with the commitment to a better healthcare experience. When you join RadNet as a Senior Accounts Payable Manager, you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes.

You Will:

Job Knowledge

• Manage complex multi-entity or global corporate structures, outsourced processing teams, and resolve high-level operational escalations.
• Manage the end-to-end global accounts payable function across multiple countries, business units, and legal entities.
• Manage invoice processing for domestic and international suppliers.
• Manage payment execution, vendor maintenance, and AP reporting.
• Manage invoice inventory and production levels within established service level agreements (SLAs).
• Manage payment runs across multiple currencies and banking platforms.
• Monitor AP aging and vendor balances to ensure timely payments and optimize working capital.
• Coordinate month-end and year-end close activities related to accounts payable.
• Ensure proper accruals for goods and services received but not yet invoiced.
• Review daily payment reconciliations to ensure ERP to bank processing is complete.
• Manage multi-currency payment processing.
• Coordinate international wire transfers, ACH payments, SEPA, BACS, EFT, and other regional payment methods.
• Ensure compliance with local statutory payment requirements.
• Manage country-specific invoice requirements including VAT/GST documentation.
• Maintain global vendor master data governance.
• Support new country and legal entity implementations.
• Coordinate AP activities related to acquisitions and business integrations.
• Work with purchasing team and internal center operations teams to efficiently on-board suppliers as part of the acquisition process.
• Work with internal center operations teams to ensure efficient and timely processing of invoices.
• Demonstrates knowledge and understanding of accounting standards and regulations.
• Adopt and be able and willing to learn new methods and systems.
• Review daily inventory reports to identify urgent processing needs
• Review daily inventory reports of off-shore processing teams to identify areas of concern and work with the off-shore team to resolve issues identified.
• Prepare monthly Accounts Payable reconciliation of the sub-ledger to general ledger with strict adherence to internal control policies.
• Prepare ad hoc reports and analysis for group vice presidents.
• Working with the AP Systems Manager, prepare, maintain and routinely review processing matrices for effective processing rules, coding and related outcomes for all workflows
• Review staff performance and provide constructive feedback.
• Recommend modifications to policies, procedures system applications where improvement to efficiency and effectiveness may be made.

Leadership &Communication

• Lead, mentor, and develop a high-performing global accounts payable team.
• Establish performance goals and conduct regular performance evaluations.
• Allocate workload across global processing teams.
• Foster a culture of continuous improvement and customer service excellence.
• Provides input and contributes to inter-departmental process efficiencies, recommending modifications to policies, procedures and system applications where improvement to efficiency and effectiveness may be made.
• Works with Purchasing, Center Operations and leadership to effectively communicate policies and procedures that support best practices for accurate and timely invoice data entry.
• Develop training programs to support best practices for accurate and timely invoice processing.
• Perform cross training of responsibilities. Cross training is important as it prevents a single point of failure when an employee is not available to work. Effective cross-training includes shadowing another team member and documenting the procedures and nuances specific to the workflow.
• Communicates effectively with peers and supervisors by providing timely, clear, thorough and concise explanations, both in writing and verbally.
• Creates workflow documentation for existing and new financial processes to provide visual explanations of how those processes work. Additionally perform periodic updates as needed.
• Creates standardized policies and procedures to support the financial processes and accounting procedures and reconciliation.
• Leads multiple teams and other AP managers, drives long-term process improvements, aligns AP goals with company-wide finance strategies and plans.

Dependability

• Create and adhere to deliverables checklist to ensure clerical accuracy of reports with regard to dates, formatting, headers, footing, and cross-footing. In addition, all nuances specific to a center or partnership are well documented on the checklist
• Complete job responsibilities within timeline indicated and provide all work product with the highest level of quality both in review and in content.
• Prepare and present accurate and timely reconciliations.
• Demonstrates infrequent errors. When errors are noted, accepts accountability, and identifies how error occurred and creates tool so that error will not repeat.
• Relied upon by upper finance leadership to design internal controls, prevent fraud, and steer system automation initiatives.
• Has read and understands all internal control policies related to areas where you are assigned as the control owner. Adheres to all internal controls related to areas of assigned work.
• Report to work regularly as scheduled; be consistently punctual with respect to working hours and lunch schedules; and, maintain satisfactory personal attendance in accordance with RadNet guidelines
• Attend meetings, trainings, and seminars as requested.
• Project a professional image by meeting professional dress and grooming standards Monday through Friday.
• Meet all corporate and site policies and protocols with regard to professionalism, conduct and dress. Work attire is business casual Monday through Thursday and casual on Friday
• Effectively manages time and adheres to close schedule.
• Provides deliverables to operations within deadlines identified.
• Provides deliverables to team members and supervisors with in a timely manner as agreed upon or as noted in closing schedule
• Provides information requested from auditors within one business day.
• Cooperates and consistently functions harmoniously with all levels of supervision, fellow employees, clients, visitors, residents, vendors, and other business contacts. Assist others when needed and function effectively as part of a team.
• Maintain a positive and enthusiastic attitude about the job and the company.
• Demonstrates self-control, maintain composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior.
• Supports positive departmental relationships with behavior, attitude, actions, and words that is supportive of peers and supervisors.
• Perform other duties and tasks as assigned

If You Are:

• Passionate about patient care and exercise sound judgement and an ability to remain professional in all situations.
• You demonstrate effective and professional communication, interpersonal skills and respect with patients, guests & colleagues.
• You have a structured work-approach, understand complex problems and you are able to prioritize work in a fast-paced environment.

To Ensure Success in This Role, You Must Have:

• Bachelor's degree in Accounting, Finance, or Business Administration.
• 10+ years of progressive Accounts Payable experience.
• 3+ years of management experience.
• Experience managing global or multinational AP operations.
• Strong understanding of procure-to-pay (P2P) processes.
• Advanced Microsoft Excel skills.
• Knowledge of GAAP and internal controls.
• Strong analytical and problem-solving abilities.
• Excellent communication and leadership skills.
• Strong Microsoft Office Suite skills with advanced Excel skills.
• Excellent written and verbal communication skills
• Strong attention to detail
• Ability to manage employees while multitasking large projects

We Offer:

• Comprehensive Medical, Dental and Vision coverages.
• Health Savings Accounts with employer funding.
• Wellness dollars
• 401(k) Employer Match
• Free services at any of our imaging centers for you and your immediate family.

Pay Range: $135,000.00 - $145,000.00 per year