Interview Specialist Jobs (NOW HIRING)

Job Description Summary:

At Swinerton, the Strategic Pursuits team plays a focused and strategic role in supporting the acquisition of work through the development of pursuit strategies, participation in capture planning, and the crafting of compelling proposals and marketing materials that differentiate Swinerton from its competitors, enhancing the company's chances of winning projects. Leveraging expertise in branding, content creation, stakeholder engagement, and project management, the Marketing Pursuits team collaborates in partnership with pursuit teams (internal and external) to align client needs with the company's capabilities to secure the best opportunities for the organization aligned with strategic objectives.
As a Marketing Pursuits Manager your primary responsibility is to manage, direct, and oversee the end-to-end proposal process, from initial RFPs to final submissions, collaborating with cross-functional teams to create compelling proposals. This includes formulating the plan alongside the Pursuit Champion, managing all elements of proposal creation, ensuring strict adherence to client requirements, company objectives, and brand standards, as well as the pursuit schedule. Your strategic approach will involve collaborating closely with technical teams, project managers, and senior leadership to craft compelling narratives and innovative solutions tailored specifically to each client's unique needs and preferences, as well as taking the lead on the development of impactful content such as cover letters and executive summaries, specialized service narratives, resumes/bios highlighting team strengths, and case studies, among others - ultimately ensuring that the proposal is presented in a common voice/tone, is clear, concise, compliant, and compelling, and in adherence to the company's writing style and brand style guidelines. Additionally, as a client interview specialist, you will take the lead in organizing and conducting client interviews, leveraging your exceptional communication skills to effectively communicate our value proposition and demonstrate our team's expertise and capabilities, working with, preparing, and coaching the team to success.
As you have continued to accumulate invaluable experience, develop nuanced understanding of our industry's intricacies, and exhibit exceptional proficiency in pursuit and proposal management, you will be entrusted to navigate higher-stakes projects, and play a pivotal role in propelling our firm to new heights of success. You will lead larger and more intricate pursuits in terms of priority, size, scope, value, or complexity, as well as more challenging delivery methods, including design-build and Public-Private Partnerships requiring the management of and collaboration with several external partners. This progression not only aligns with your professional growth trajectory but also underscores your capacity to excel in increasingly challenging environments.
Given your tenure in the industry, it is imperative that we leverage your seasoned perspective and strategic insight to provide guidance, mentorship, and support to junior marketing staff, nurturing their growth and development within their roles. Your leadership in this capacity will be instrumental in cultivating a dynamic and skilled marketing team and, in some instances, include the direct management and supervision of Marketing Pursuits Associates or Specialists.
Finally, we will rely on your leadership to promote the importance of and contribute to the maintenance of data within our company's client relationship management (CRM) platform. Your diligence in cataloging newly developed content through the consistent use of our proposal closeout activities ensures accuracy and accessibility for the entire pursuits team, facilitating seamless collaboration and optimizing our pursuit strategies

Job Description:

Position Responsibilities and Duties:

TheMarketingPursuitsManager'sday-to-day responsibilities include, but are not limited to:

Strategy + Capture Planning:

• Begin playing an Active role in shaping proposal and pursuit strategy development.

• Possess an understanding of the competitive landscape within your region, i.e., local market dynamics, client preferences, evaluation and decision-making processes, competitortrendsand activities, etc. to inform pursuit strategies.

• Identifyopportunities forpre-positioning orsuggest areas where Strategic Communications can supportthe company'sperceptionin the marketplace for strategic pursuits.

• Participateingo/no-go decision-making process;possessa completeunderstanding of how you can contribute and influencestrategic and well-informeddecision-making.

• Participate in capture planning; the development of comprehensive plans that address client requirements and differentiate the firm from competitors.

ProposalManagement+Development:

Leadcreation,coordination, and deliveryof proposal submissions for potential projectsof increasingpriority andcomplexitywhile developing a greater understanding of Regional/Divisional sales goals and strategies:

• Developwinning strategiesfor each proposal, includingidentification of pre-positioning opportunities, capture planning,key sellingpointsand differentiation factors.

• Leadthe proposal development process, including establishing timelines,setting,and enforcingdeadlines for contributors, and ensuring that all components are completed on time.

• Lead (alongside the Pursuit Champion)all pursuit meetings, i.e.,strategy, (pre) kick-off, color review(s), client debrief, internal postmortem, etc.

• Facilitate and coordinateinput from various stakeholders, including technical staff, subject matter experts, and project managers, to gather relevant information for the proposaland ensure compliance with client requirements.

• Managethe gathering ofcross-functional requirements, i.e., risk, legal, compliance, etc.byutilizingcentralized asset databaseprior to engaging interdepartmental partners; engage partners, asrequired, for unique requirements.

• Conductresearch to understand the client's needs, preferences, and project requirements, as well as additional research that could contribute to the success of the pursuit.

• Authorand edit proposal contentandensureit is clear, compelling, and tailored to the specific project and client.Write strategically; able to weave vision and value proposition throughout a document in a common voice.

• Utilizebranded templatestocreate visually appealing proposaldocumentsandproposal graphics - working collaboratively with graphic designers, asrequired.

• Reviewallproposal drafts to ensure accuracy, consistency, and compliance with client requirements and company standards, as wellfor accuracy, clarity, and coherenceas well as for grammar, punctuation, and overall language mechanics to ensure precision and professionalism.

• Managethe production of final proposal documents, including printing, binding, and packaging for delivery.

• Facilitate and leadpost-mortem reviews to assess the effectiveness of the proposal development process,identifylessons learned, andidentifyareas for improvement in futureproposals.
  

Client Interview/Presentation:

Lead in the creation and coordination of interviews/presentationsforpotential projectsof increasing priority and complexity whileplayingamore prominent and visible role in the preparation ofclient interviews in terms or coaching, strategy, and content development:

• Manage thepursuit teamto develop presentation content that effectively communicates the company's qualifications, approach, and value propositionas developed withinsubmittedproposals.

• Ensure that all members of the presentation team are alignedonkey messages, roles, and responsibilities.

• Craft key messages and talking points that resonate with the client'sobjectivesand address their concerns.

• Utilize branded templatesto create visually engaging presentation materials, including slides, charts, and visuals that support the key messages and enhance understanding.

• Organizeand leadrehearsal sessions for the presentation team;developingability toprovidecoaching on delivery, timing, and handling potential questions or objections.

• Managelogistical aspects of the presentation, including scheduling, venue arrangements, technology setup, and any other necessary preparations, asrequired.

• Leadthe pursuitand presentation teamsin theanticipation ofpotential questions from the client and prepareconcise, well-informed, and strategicresponses.

• Incorporatefeedback from internal rehearsalsto improve thepresentationcontent, design, and delivery.

• Preparesupporting documentation, such as handouts or leave-behind materials, to reinforce key messages and provideadditionalinformation to the client.

• Work with the pursuit team toensure follow-up with the client after the presentation to address any remaining questions orconcerns or prepare andsubmitanyadditionalinformationrequired.

• Conductpost-mortem reviewsto assess the effectiveness of the presentation strategy,identifylessons learned, andidentifyareas for improvement in future client presentations.
  

MarketingCollateralCreation:

• Lead the development ofmore strategicmarketing collateral, including brochures, pitch presentations, and case studies.

• Leadthedesign and production of marketingmaterials or coordinatewith external vendors orassignedinternal resources.

• Ensure branding consistency across all marketing materials and communications.
  

Project Management:

Consistently displayenhancedproject management capabilities, and ensure they areobservedin the delivery of your responsibilities:

• Establish schedulesand track the progress of projects and initiatives, ensuringtimelycompletion.

• Developproposal/presentationplansandtimelines, in collaboration withpursuitteam members and otherstakeholders.

• Assign tasks, set priorities, andmanage/monitor deadlines to ensure smooth project execution.

• Communicate project status updates, risks, and issues to stakeholders and management.

• Conduct post-project reviews to evaluate performance,identifylessons learned, and implement improvements for future projects.
  

Quality Control and Review:

• Ensure that all marketing materials produced meet the company's quality standards.

• Review content for accuracy, completeness, and relevance, i.e., all pursuit content, project descriptions, and other content to ensure it meets the needs of the target audience and accuratelyrepresentsthe company's capabilities.

• Collect feedback from internal stakeholders and partners, analyze performance metrics, andidentifyareas for improvement in marketing materials and processes for continuous improvement.
  

Data Maintenance + Reporting:

• Actively collect, update, andmaintainrelevant data during pursuit activities; adhere to proposal close-out process to ensure all data is routinely andaccuratelyentered/uploaded tocentralizedlocations/databases,the company'sclient relationship management(CRM)and digital asset management(DAM)platforms, or other designatedlocations.

• Contributeto the continuousmaintenanceand accuracy ofopportunity data in the company's CRM.

• Conduct regular audits to verify the accuracy, completeness, and consistency of data, andmakingnecessary corrections or updates as needed, in partnership with Strategic Content team members.

• Displayproficiencywith Unanet CRM to generatereports,i.e., people, projects/experience, geography,market sectors, etc.;utilizedata todevelopinsights that can informproposalstrategiesor support go/no-go decisions.
  

Relationship Building:

• Foster a collaborative and supportive work environment within the marketing team and across the organization; develop an internal network.

• Cultivate andmaintainpositive relationships with team members, interdepartmental partners, and internal clients/stakeholders.

Minimum Skills or Experience Requirements:

• Bachelor'sdegree in marketing, communications,English, business/professional writing, journalism, or a related field isrequired.

• Master'sdegree oradditionalcertifications in marketingor a related field isa plus.

• 5to10years of relevant experience isrequired.

• Display strong project management capabilities.

• Ability to manage multiple projects simultaneously, prioritize tasks, meet deadlines, and work effectively under pressure in a fast-pacedenvironment.

• Meticulous attention to detail to ensure accuracy and consistency in marketing materials, proposals, and client communications.

• Excellent writing and editing skills to create compelling content for proposals, adhering to brand voice and style guidelines.

• Displays excellence in persuasive writing, grammar, punctuation, sentence structure, and editing; writing is consistently free of punctuation or grammatical errors.

• An understanding of branding principles. Familiarity with brand and style guidelines and the ability tomaintainbrand consistency across various deliverables.

• Proficiencyin Adobe Creative Suite (primarilyInDesign)and Microsoft Office Suite (primarily PowerPoint)to create visually appealing marketing materials, presentations, and proposalsutilizingbranded templates.

• Strong interpersonal and communication skills, both written and verbal, to effectively collaborate with internal teams, clients, vendors, and other stakeholders.

• Previousexperience in, or familiarity with,the AEC industry, including an understanding of architectural design, engineering principles, construction processes, and industry trends, is highly beneficialand strongly preferred.

• Experience with customer relationship management (CRM) systems,a plus.

• Ability to work collaboratively as part of a marketing team, as well as independently with minimal supervision, demonstrating flexibility, adaptability, and a positive attitude.

• Strong problem-solving skills to addresspr...