Part-Time Executive Assistant / Operations Manager (Health & Wellness)
Job Type: Part-Time (15–25 hours/week)
Location: Remote
Pay: $25–$40/hour (based on experience)
About Us
We are a rapidly growing health and wellness company focused on helping women optimize their health through education, coaching, and telehealth services. As we continue to expand, we’re looking for an experienced Executive Assistant who can become a trusted right hand to the CEO.
This is more than an administrative role. You’ll help improve operations, manage projects, optimize systems, and ensure an exceptional client experience.
Responsibilities
- Manage the CEO’s calendar, scheduling, travel, and daily priorities
- Serve as the primary point of contact for customer service and client communication
- Improve and manage CRM systems, workflows, and lead follow-up
- Optimize sales funnels and client onboarding processes
- Coordinate projects across multiple brands and departments
- Help organize launches, events, speaking engagements, and podcasts
- Keep projects on schedule and ensure deadlines are met
- Identify opportunities to streamline operations and improve efficiency
- Assist with marketing coordination and social media support as needed
Qualifications
- 3+ years of Executive Assistant or Operations experience
- Experience in health, wellness, functional medicine, aesthetics, fitness, or telehealth preferred
- Excellent organizational and communication skills
- Strong project management abilities
- Experience with CRM systems (GoHighLevel preferred)
- Familiarity with marketing funnels and automation
- Proficient with Google Workspace and Microsoft Office
- Comfortable learning new technology and AI tools
- Able to work independently with minimal supervision
Preferred Experience
- GoHighLevel
- Kajabi
- ClickFunnels
- Zapier or Make
- Canva
- ChatGPT, Claude, or other AI platforms
- Instagram or digital marketing
We’re Looking For Someone Who
- Thinks proactively and solves problems before they arise
- Is highly organized and detail-oriented
- Takes ownership and follows through
- Thrives in a fast-paced entrepreneurial environment
- Has exceptional professionalism and discretion
- Wants to grow with an expanding company
Why Join Our Team?
You’ll work directly with the CEO of a fast-growing company where your ideas and contributions will have a real impact. This is an opportunity to help build systems, improve operations, and be part of an exciting mission helping women take control of their health.
To Apply
Please submit your resume along with a brief cover letter answering:
- Why are you interested in this position?
- What experience do you have supporting executives or entrepreneurs?
- What CRM systems, automation tools, or project management platforms have you used?
- Tell us about a system or process you improved that made a business run more efficiently.