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Intake Scheduling Coordinator Jobs in Bothell, WA

LIFECENTER NORTHWEST

Learning Coordinator

Bellevue, WA · On-site

$30.22 - $43.83/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... logistics including scheduling for both live (virtual and in person) and distribution of e ... Acts as the intake/first point of call person in the L&D team. Reviews and responds to L&D inbox ...

LifeCenter Northwest

Learning Coordinator

Bellevue, WA

$30.22 - $43.83/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... logistics including scheduling for both live (virtual and in person) and distribution of e ... Acts as the intake/first point of call person in the L&D team. Reviews and responds to L&D inbox ...

Seattle Children's Hospital

Capital Equipment Coordinator

Seattle, WA · On-site

$60K - $90K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... intake, cross-functional scheduling, vendor communication, data management, document preparation ... Coordinates the process of executing initiatives essential for the success of the Capital Equipment ...

Seattle Children's Hospital

Capital Equipment Coordinator

Seattle, WA · Hybrid

$60K - $90K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... intake, cross-functional scheduling, vendor communication, data management, document preparation ... Coordinates the process of executing initiatives essential for the success of the Capital Equipment ...

JTM Construction

Service Coordinator

Seattle, WA · On-site

$38 - $45/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

This role is responsible for scheduling service work, supporting field staff, communicating with ... Serve as the primary point of contact for service-related communication, including intake of ...

JTM Construction, Inc

Service Coordinator

Seattle, WA · On-site

$38 - $45/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

This role is responsible for scheduling service work, supporting field staff, communicating with ... Serve as the primary point of contact for service-related communication, including intake of ...

JTM Construction Inc

Service Coordinator

Seattle, WA

$38 - $45/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

This role is responsible for scheduling service work, supporting field staff, communicating with ... Serve as the primary point of contact for service-related communication, including intake of ...

JTM Construction, Inc.

Service Coordinator

Seattle, WA · On-site

$38 - $45/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

This role is responsible for scheduling service work, supporting field staff, communicating with ... Serve as the primary point of contact for service-related communication, including intake of ...

Energize Chiropractic

Patient Care Coordinator

Kirkland, WA · On-site

$20 - $26.25/hr

  • Medical

Patient Care Coordinator / Front Desk Chiropractic & Wellness Clinic -- Full-Time Kirkland, WA ... Coordinate new patient intake for chiropractic and wellness services * Schedule initial and ...

ENCOMPASS

Family Resource Coordinator

Snoqualmie, WA

$50K - $70K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

TITLE: Family Resource Coordinator, Early Supports for Infants and Toddlers Location: Child ... to the program - complete intake process for the scheduled initial evaluation * Schedule ...

Encompass NW

Family Resource Coordinator

Snoqualmie, WA · On-site

$50K - $70K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

TITLE: Family Resource Coordinator, Early Supports for Infants and Toddlers Location: Child ... to the program - complete intake process for the scheduled initial evaluation * Schedule ...

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All JobsIntake Scheduling JobsIntake Scheduling Coordinator JobsIntake Scheduling Coordinator Jobs in Bothell, WA

Intake Scheduling Coordinator information

See Bothell, WA salary details

$13

$23

$35

How much do intake scheduling coordinator jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for intake scheduling coordinator in Bothell, WA is $23.73, according to ZipRecruiter salary data. Most workers in this role earn between $19.33 and $26.35 per hour, depending on experience, location, and employer.

What does an intake scheduling coordinator do?

An Intake Scheduling Coordinator is responsible for managing the initial appointment scheduling process for new clients or patients in healthcare or service organizations. They serve as the first point of contact, gathering necessary information, verifying insurance or eligibility, and coordinating schedules between clients and providers. Their role ensures that appointments are booked efficiently and that all required documentation is in order, contributing to a smooth intake process. They often communicate with both clients and staff to resolve scheduling conflicts and provide updates as needed.

What are the key skills and qualifications needed to thrive as an intake scheduling coordinator?

To thrive as an Intake Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience in scheduling or healthcare administration, typically supported by a high school diploma or equivalent. Familiarity with scheduling software, electronic health record (EHR) systems, and office productivity tools is often required. Excellent communication, multitasking, and problem-solving abilities help build rapport with patients and coordinate efficiently with internal teams. These skills ensure smooth patient intake processes and optimize the workflow, ultimately enhancing patient satisfaction and operational efficiency.

How does an intake scheduling coordinator typically collaborate with clinical and administrative teams?

As an Intake Scheduling Coordinator, you will regularly communicate with both clinical staff, such as nurses and therapists, and administrative teams to ensure appointments are scheduled efficiently and patient needs are accurately addressed. You'll act as a liaison, relaying important information about patient availability, insurance requirements, and provider schedules. Effective collaboration is essential for minimizing scheduling conflicts, improving patient flow, and ensuring a positive experience for both patients and staff. This role often requires balancing multiple priorities and adapting quickly to changes in schedules or patient needs.

What is the difference between Intake Scheduling Coordinator vs Medical Receptionist?

AspectIntake Scheduling CoordinatorMedical Receptionist
CredentialsHigh school diploma; some roles may require certification in medical office administrationHigh school diploma; on-the-job training often provided
Work EnvironmentHealthcare clinics, hospitals, outpatient centersMedical offices, clinics, hospitals
Primary ResponsibilitiesScheduling patient appointments, managing intake forms, coordinating with providersGreeting patients, answering phones, checking in patients, administrative tasks

The Intake Scheduling Coordinator primarily focuses on managing appointment schedules and patient intake processes, often requiring organizational skills and some healthcare knowledge. In contrast, the Medical Receptionist handles front-desk duties like greeting patients and administrative support. While both roles work in healthcare settings, the Coordinator's role is more specialized in scheduling and intake management.

What job categories do people searching Intake Scheduling Coordinator jobs in Bothell, WA look for?

The top searched job categories for Intake Scheduling Coordinator jobs in Bothell, WA are:

What cities near Bothell, WA are hiring for Intake Scheduling Coordinator jobs?

Cities near Bothell, WA with the most Intake Scheduling Coordinator job openings:

Intake Scheduling Coordinator jobs near you
Infographic showing various Intake Scheduling Coordinator job openings in Bothell, WA as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, and 3% Contract. Highlights an 77% Physical, 1% Hybrid, and 22% Remote job distribution, with an average salary of $49,366 per year, or $23.7 per hour.

Patient Care Coordinator / Front Office Coordinator

The Aubin Aphasia Speech and Language Center LLC

Bainbridge Island, WA • On-site

$19 - $22/hr

Part-time

Posted 21 days ago

Job description

Patient Care Coordinator / Front Office Coordinator

Location: Bainbridge Island, WA
Schedule: Part-time (Afternoon Hours)

About Us

Aubin Aphasia Speech and Language Center is a collaborative outpatient speech-language pathology practice dedicated to helping children and adults achieve meaningful communication. We pride ourselves on providing compassionate, individualized care while creating a welcoming environment for every family who walks through our doors.

Position Summary

We are seeking a friendly, organized, and proactive Patient Care Coordinator to serve as the welcoming face of our clinic during afternoon hours. This position plays a vital role in creating a positive experience for patients and families while helping maintain full therapist and tutoring schedules through excellent communication and relationship-building.

The ideal candidate enjoys talking with people, is comfortable making outbound phone calls, and thrives in a fast-paced environment where customer service and organization are equally important.

ResponsibilitiesFront Office

  • Welcome patients, tutoring families, and visitors with a warm and professional demeanor.

  • Check patients in and out.

  • Answer phones and respond to general inquiries.

  • Maintain a clean, organized, and welcoming reception area.

  • Assist with scheduling and appointment changes.

  • Support clinicians with administrative tasks as needed.

Family Engagement & Scheduling

  • Make outbound calls to tutoring families to check in on their experience.

  • Build relationships with families and answer general questions.

  • Identify scheduling opportunities and help fill available tutoring appointments.

  • Follow up with families who have missed appointments or paused services.

  • Maintain accurate communication notes within the scheduling system.

  • Help maximize clinician schedules through proactive outreach.

Administrative Support

  • Assist with data entry and maintaining patient records.

  • Coordinate paperwork and intake documents.

  • Support special projects and community events as assigned.

  • Help ensure smooth daily clinic operations.

Qualifications

  • Excellent verbal and written communication skills.

  • Friendly, professional, and compassionate personality.

  • Comfortable making frequent outbound phone calls.

  • Strong organizational and multitasking abilities.

  • Detail-oriented with excellent follow-through.

  • Experience in customer service, healthcare, education, or office administration preferred.

  • Ability to work independently while supporting a collaborative team.

Preferred Qualities

We're looking for someone who:

  • Loves connecting with people.

  • Enjoys solving scheduling puzzles.

  • Takes initiative without waiting to be asked.

  • Is dependable and highly organized.

  • Creates a welcoming environment for every family.

  • Is comfortable balancing front desk responsibilities with proactive outreach.

Why Join Aubin Aphasia?

  • Supportive and mission-driven team.

  • Opportunity to make a meaningful impact on families.

  • Collaborative work environment.

  • Flexible part-time afternoon schedule.

  • Meaningful work helping individuals improve communication and quality of life.