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Intake Scheduling Coordinator Jobs in Bothell, WA

Kline Galland

Hospice Team Coordinator

Seattle, WA · On-site

$30 - $36/hr

This role assists with scheduling coordination, onboarding activities, reporting, documentation ... for Intake and selected Office Manager responsibilities to help ensure continuity of operations.

THIRA HEALTH

Intake Therapist

Bellevue, WA · On-site

$32 - $48/hr

... other coordination of care documentation prior to admission  * Review and interpret medical ... Coordinate with administrative and clinical staff to schedule intake assessments, new patient ...

Kline Galland

Hospice Team Coordinator

Seattle, WA

$30 - $36/hr

This role assists with scheduling coordination, onboarding activities, reporting, documentation ... for Intake and selected Office Manager responsibilities to help ensure continuity of operations.

EmpowerMe Wellness

Care Coordinator

Bellevue, WA · On-site

$17 - $22/hr

... schedules, helping to build caseload, performing intakes, conducting care coordination touchpoints ... Support Clinic Directors to drive completion of intake process for new residents, including ...

EmpowerMe Wellness

Care Coordinator

Bellevue, WA · On-site

$21.75 - $29.25/hr

... schedules, helping to build caseload, performing intakes, conducting care coordination touchpoints ... Support Clinic Directors to drive completion of intake process for new residents, including ...

Seattle Children's

Transplant Coordination Spec

Seattle, WA · On-site

$32.07 - $48.11/hr

... scheduling, coordination of communication, data management, document preparation, and process ... This role functions as a Program Coordinator III and will be responsible for managing the intake ...

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All JobsIntake Scheduling JobsIntake Scheduling Coordinator JobsIntake Scheduling Coordinator Jobs in Bothell, WA

Intake Scheduling Coordinator information

See Bothell, WA salary details

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How much do intake scheduling coordinator jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for intake scheduling coordinator in Bothell, WA is $23.73, according to ZipRecruiter salary data. Most workers in this role earn between $19.33 and $26.35 per hour, depending on experience, location, and employer.

What does an intake scheduling coordinator do?

An Intake Scheduling Coordinator is responsible for managing the initial appointment scheduling process for new clients or patients in healthcare or service organizations. They serve as the first point of contact, gathering necessary information, verifying insurance or eligibility, and coordinating schedules between clients and providers. Their role ensures that appointments are booked efficiently and that all required documentation is in order, contributing to a smooth intake process. They often communicate with both clients and staff to resolve scheduling conflicts and provide updates as needed.

What are the key skills and qualifications needed to thrive as an intake scheduling coordinator?

To thrive as an Intake Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience in scheduling or healthcare administration, typically supported by a high school diploma or equivalent. Familiarity with scheduling software, electronic health record (EHR) systems, and office productivity tools is often required. Excellent communication, multitasking, and problem-solving abilities help build rapport with patients and coordinate efficiently with internal teams. These skills ensure smooth patient intake processes and optimize the workflow, ultimately enhancing patient satisfaction and operational efficiency.

How does an intake scheduling coordinator typically collaborate with clinical and administrative teams?

As an Intake Scheduling Coordinator, you will regularly communicate with both clinical staff, such as nurses and therapists, and administrative teams to ensure appointments are scheduled efficiently and patient needs are accurately addressed. You'll act as a liaison, relaying important information about patient availability, insurance requirements, and provider schedules. Effective collaboration is essential for minimizing scheduling conflicts, improving patient flow, and ensuring a positive experience for both patients and staff. This role often requires balancing multiple priorities and adapting quickly to changes in schedules or patient needs.

What is the difference between Intake Scheduling Coordinator vs Medical Receptionist?

AspectIntake Scheduling CoordinatorMedical Receptionist
CredentialsHigh school diploma; some roles may require certification in medical office administrationHigh school diploma; on-the-job training often provided
Work EnvironmentHealthcare clinics, hospitals, outpatient centersMedical offices, clinics, hospitals
Primary ResponsibilitiesScheduling patient appointments, managing intake forms, coordinating with providersGreeting patients, answering phones, checking in patients, administrative tasks

The Intake Scheduling Coordinator primarily focuses on managing appointment schedules and patient intake processes, often requiring organizational skills and some healthcare knowledge. In contrast, the Medical Receptionist handles front-desk duties like greeting patients and administrative support. While both roles work in healthcare settings, the Coordinator's role is more specialized in scheduling and intake management.

What job categories do people searching Intake Scheduling Coordinator jobs in Bothell, WA look for?

The top searched job categories for Intake Scheduling Coordinator jobs in Bothell, WA are:

What cities near Bothell, WA are hiring for Intake Scheduling Coordinator jobs?

Cities near Bothell, WA with the most Intake Scheduling Coordinator job openings:

Intake Scheduling Coordinator jobs near you
Infographic showing various Intake Scheduling Coordinator job openings in Bothell, WA as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, and 3% Contract. Highlights an 77% Physical, 1% Hybrid, and 22% Remote job distribution, with an average salary of $49,366 per year, or $23.7 per hour.

Behavioral Health Care Coordinator

Allegro Pediatrics

Bellevue, WA • Hybrid

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted yesterday

Job description

    • Summary:

      We are seeking a compassionate, organized Hybrid Behavioral Health Care Coordinator to support Allegro's integrated behavioral health program.

      At Allegro Pediatrics, we partner with families to heal, nurture, and empower each child on their journey to adulthood. As the mental health needs of children and teens continue to grow, we have expanded our integrated behavioral health program to provide more coordinated and accessible support for patients and families.

      This role plays a key part in helping families access behavioral health support within Allegro's medical home and connect with appropriate community resources. If you enjoy helping people, building meaningful relationships, staying organized, and making a difference in the lives of children and families, we'd love to hear from you.

      Primary Responsibilities:

      Welcome referrals from pediatricians into the behavioral health program and provide a steady, supportive point of contact for patients and families

      Support informed consent and help families understand the program, next steps, and their role in follow-through

      Coordinate intake, scheduling, referrals, follow-up, and communication via phone and/or email to support integrated care within the child's medical home

      Maintain patient registries, track outreach and enrollment, and keep documentation timely and accurate

      Identify urgent behavioral health concerns and support triage through established workflows

      Guide families to appropriate community behavioral health resources and support warm handoffs when available

      Maintain referral resources and strengthen community partnerships that support access to care

      Contribute to quality improvement by identifying workflow gaps and supporting program refinement

      Qualities That Support Success in This Role:

      Excellent communication and emotional intelligence, with a calm, compassionate approach to families, colleagues, and community partners

      Ability to handle difficult conversations with empathy, sound judgment, and professionalism, especially during times of crisis

      Strength in building trusting relationships while maintaining appropriate professional boundaries

      Strong organization, reliability, and follow-through in managing multiple tasks and communication details

      A proactive mindset and interest in improving workflows and strengthening the program

      Curiosity, willingness to ask questions, and enthusiasm for learning quickly in a rapidly changing field

      Ability to work independently and collaboratively as part of a team

      Experience in healthcare, pediatrics, mental health, or care coordination is appreciated but not required

      Technical Skills:

      Working knowledge of Microsoft 365 (Outlook, Word, Excel, Edge), Adobe, MS Teams, and Zoom

      Experience with an EHR system and willingness to learn Genesys (phones), ProviderFlow (eFax), Phreesia (patient engagement), and Greenway Intergy (EMR)

      Ability to learn new technical programs quickly

      Familiarity with Dropbox preferred

      Understanding of HIPAA

      Requirements:

      Enjoy working in a fast-paced, patient-focused environment with ongoing changes

      Must have reliable transportation and be willing to travel to all clinics as staffing needs change

      Must be 18 years of age or older

      Pre-employment requirements:
      o Background check
      o Drug testing in compliance with Washington State Bill 5123 for this safety-sensitive position

      To uphold safety for all employees and patients, we continue to require vaccination status for all new hires, including remote or hybrid schedules, at time of hire and annually:
      o Current COVID booster (or newly released booster) and annually each fall
      o Flu immunization at time of hire (or newly released vaccine) and annually each fall
      o Various other immunization requirements that we can discuss during your interview
      o All employees are currently required to wear a surgical, KN95, or N95 mask at all times while in clinic and patient-facing

      Education:

      High School diploma/GED or higher

      Additional coursework or experience in healthcare, behavioral health, child development, psychology, social services, or care coordination preferred

      Schedule:

      25-30 hours per week, Monday through Friday

      Approximately 5-6 hours per day between 9:00 AM and 3:00 PM

      Following initial in-office training, this role will transition to a hybrid schedule

      Work Environment/Physical Demands:

      The following is required to perform the essential functions of this role. While performing the duties of this job, the employee regularly works in an office/clinic setting.

      Prolonged periods sitting at a desk and working on a computer

      Prolonged periods of standing, walking, and bending

      Must be able to lift up to 15 pounds at times

      Must be able to read, write, speak, and understand English and communicate effectively

      Benefits (Employees Working 24+ Hours Weekly):

      Bi-weekly payroll

      Overtime after 40 hours per week

      Medical

      Dental

      Vision

      Employer-paid life and AD&D insurance

      Employer-paid Employee Assistance Program (EAP)

      Paid Time Off (PTO)

      401(k) Plan

      401(k) employer matching

      Annual employer discretionary bonus

      Anniversary bonus

      Annual performance review bonus

      Volunteer bonus incentives

      License renewal reimbursement

      Birthday and anniversary recognition

      Allegro Pediatrics is an Equal Opportunity Employer.

      All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, creed, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, childbirth, breastfeeding, reproductive health decisions, genetic information, medical condition, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

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