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Intake Coordinator Jobs in Bothell, WA (NOW HIRING)

KabaFusion

Intake Representative

Redmond, WA · On-site

$24 - $30/hr

As an Intake Coordinator, you bring: * High school diploma or equivalent * Knowledge of HCPC, ICD-10 and CPT codes * At least 2-years previous intake experience including eligibility and ...

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Cooley LLP

BIC Intake Specialist

Seattle, WA · On-site

$68K - $97K/yr

Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent attention to detail * Strong verbal and written communication skills * Ability to organize ...

Cooley

BIC Intake Specialist

Seattle, WA · On-site

$68K - $97K/yr

Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent attention to detail * Strong verbal and written communication skills * Ability to organize ...

Zumiez

Associate Merchandising Coordinator

Lynnwood, WA · On-site

$29 - $32/hr

The coordinator does not own creative or product decisions but enables teams to deliver by ... Support intake of product requests, ensuring required information is captured upfront; follow up ...

DLA Piper

Lateral Intake Specialist

Seattle, WA · On-site

$20.25 - $27/hr

Lateral Intake Specialist The Lateral Intake Specialist, working in collaboration with and in ... coordination with the hiring manager or supervisor and may be modified in the firm's discretion in ...

The Advocates

Head of Intake & Evaluation

Seattle, WA

$100K - $115K/yr

Head of Intake & Evaluation Who We Are The Advocates are a rapidly growing personal injury law firm ... Direct the evaluation team that investigates signed cases, gathers early evidence, coordinates ...

The Advocates

Head of Intake & Evaluation

Seattle, WA

$100K - $115K/yr

Head of Intake & Evaluation Who We Are The Advocates are a rapidly growing personal injury law firm ... Direct the evaluation team that investigates signed cases, gathers early evidence, coordinates ...

The Advocates

Head of Intake & Evaluation

Seattle, WA

$100K - $115K/yr

Head of Intake & Evaluation Who We Are The Advocates are a rapidly growing personal injury law firm ... Direct the evaluation team that investigates signed cases, gathers early evidence, coordinates ...

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Intake Coordinator information

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$23

$35

How much do intake coordinator jobs pay per hour?

As of Jul 7, 2026, the average hourly pay for intake coordinator in Bothell, WA is $23.73, according to ZipRecruiter salary data. Most workers in this role earn between $19.33 and $26.35 per hour, depending on experience, location, and employer.

What Does an Intake Coordinator Do?

An intake coordinator manages the registration process of patients or clients as they enter a health care facility for medical services. Your responsibilities as an intake coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient. Qualifications for this job include a high school diploma or GED certificate, computer skills, attention to detail, and previous administrative job experience. Some employers may require you to obtain a bachelor’s degree depending on the duties of the position.

What does an Intake Coordinator do?

An Intake Coordinator is responsible for managing the initial process of admitting clients or patients into a healthcare or social services facility. They gather and verify necessary information, complete required paperwork, and assess the needs of new clients to ensure they are directed to the appropriate services or departments. Intake Coordinators serve as the first point of contact, often providing information, answering questions, and facilitating communication between clients, families, and staff. Their role is crucial in ensuring a smooth and efficient intake process, contributing to overall client satisfaction and care.

How much does an intake coordinator make?

An intake coordinator in Florida typically earns between $35,000 and $50,000 annually, depending on experience, location, and the organization. The role often requires strong communication skills and familiarity with healthcare or social service systems.

What is the role of an intake coordinator?

An intake coordinator is responsible for collecting and verifying client information, scheduling appointments, and ensuring proper documentation for service providers. They often communicate with clients and team members, use management software, and maintain organized records to facilitate smooth intake processes.

What is another title for intake coordinator?

Another title for an intake coordinator is patient intake specialist or admissions coordinator. These roles involve managing initial client or patient contact, gathering information, and coordinating services, often requiring strong communication and organizational skills.

What are the main challenges Intake Coordinators face when managing high volumes of client referrals?

Intake Coordinators often encounter challenges related to efficiently processing a large number of client referrals while ensuring accuracy and compassion. Balancing administrative duties, timely communication, and thorough documentation can be demanding, particularly during peak periods. Successful coordinators develop strong organizational skills and leverage technology to track cases, prioritize urgent requests, and maintain clear communication with clients and interdisciplinary teams. This role requires adaptability and attention to detail to ensure clients receive appropriate and timely services.

What are the key skills and qualifications needed to thrive as an Intake Coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or social services, often with an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance verification tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Coordinators effectively interact with patients and staff. These skills are crucial for ensuring accurate patient intake, efficient workflow, and a positive experience for both clients and the organization.

What jobs make $3,000 a day?

High-paying jobs that can earn $3,000 a day often include specialized roles such as surgeons, anesthesiologists, corporate lawyers, and senior executives. These positions typically require advanced education, extensive experience, and often involve high-stakes decision-making or specialized skills. Freelance consultants, top-tier sales professionals, and certain financial traders may also reach this level with significant performance and expertise.
More about Intake Coordinator jobs
What are the most commonly searched types of Intake jobs in Bothell, WA? The most popular types of Intake jobs in Bothell, WA are:
What job categories do people searching Intake Coordinator jobs in Bothell, WA look for? The top searched job categories for Intake Coordinator jobs in Bothell, WA are:
What cities near Bothell, WA are hiring for Intake Coordinator jobs? Cities near Bothell, WA with the most Intake Coordinator job openings:
Intake Coordinator jobs near you
Infographic showing various Intake Coordinator job openings in Bothell, WA as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $49,366 per year, or $23.7 per hour.
INTAKE COORDINATOR

INTAKE COORDINATOR

Seattle Indian Health Board

Vashon, WA • On-site

$23 - $25/hr

Full-time

Posted 24 days ago

Seattle Indian Health Board rating

8.3

Company rating: 8.3 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Description
SIHB Core Competencies
Core Competencies are foundational commitments and skills that all SIHB staff are expected to develop. These competencies define common measures for performance that are applied to every role in the organization.
  • Commitment to Indigenous and Organizational Values: Everything we do at SIHB is centered on Traditional Indian Medicine. It is our responsibility to maintain cultural integrity in all that we do.
  • Accountability: All employees of SIHB effectively manage their own work and the work of their teams. We take ownership of our actions and decisions. We all strive to deliver the highest quality work and care, while respecting our teammates and relatives.
  • Collaboration: SIHB is a team-oriented organization. As team members, we share the responsibility of working toward a common purpose. We collaborate with our colleagues across the organization to deliver the highest quality of care and results in alignment with our mission, vision, values and Theory of Change.
  • Communication: We practice effective and clear communication with staff, relatives, teams and community. We demonstrate empathy among each other and with those we serve, and transparency in our decision-making.
  • Customer Service Orientation: All employees of SIHB recognize the needs of the diverse community we serve. We put the needs of our relatives first by delivering the highest quality, professional, responsive, and innovative care. Our relatives come first and deserve the best.

Position Summary: As an intake coordinator, assumes responsibility for interaction with referring programs and individuals regarding admission of prospective clients. Provides information on referral process, evaluates referral information for appropriateness, ensures completeness of documentation, solicits supplemental information as appropriate, coordinates with the director and/or clinical supervisor.
Organizational Structure/Reporting Relationships: This position is part of the behavioral health team and has no direct reports.
Organizational Responsibilities
  • Hold Indigenous values and practices with respect and integrity
  • Hold yourself accountable to the highest standard by being resourceful, innovative, creative and solutions-oriented
  • Actively participate in organizational activities with the understanding that success is achieved through teamwork.
  • Recognize that communication is central to the organization's success and actively champion your words and actions to maintain respect for others, encourage constructive feedback, be open to share laughter and acknowledge differences in skills and opinions, all while keeping others' best intentions in mind.
  • At SIHB, we refer to our customers as Relatives. Our Relatives come first and deserve the best. Serve the needs of our Relatives first by delivering the highest quality, professional, responsive and innovative care.

Job Responsibilities
  • Serve as the primary point of contact for incoming referrals, communicating with individuals, families, and referring agencies via phone and in person to facilitate the intake and admission process.
  • Clearly explain program requirements, eligibility criteria, and admission procedures to referral sources and prospective clients.
  • Review and evaluate intake applications to determine clinical appropriateness and program eligibility.
  • Assess financial eligibility, verify insurance or funding sources, and conduct follow-up to secure payment authorization and maximize program revenue.
  • Obtain pre-authorizations and ensure all required documentation is collected for successful billing and reimbursement.
  • Accurately document all referrals and intake interactions in a timely manner in accordance with organizational and regulatory standards.
  • Maintain and update a comprehensive intake database, tracking referral sources, payer information, documentation timelines, admission dates, length of stay, and discharge outcomes.
  • Manage and prioritize the waiting list by maintaining regular communication with referral sources regarding client status and bed availability.
  • Provide appropriate referrals to alternative services for individuals who are not eligible for admission.
  • Coordinate admissions with clinical and support staff, including counselors, nursing staff, and treatment attendants, to ensure smooth client transitions into the program.
  • Assign counselors to new admissions using a rotating system to balance caseloads and support equitable workload distribution.
  • Arrange transportation for incoming clients when necessary, ensuring timely and safe arrival to the facility.
  • Monitor and manage admissions flow to maintain optimal census levels while balancing staffing capacity and client care needs.
  • Collaborate with clinical, administrative, and billing teams to ensure continuity of care and operational efficiency.
  • Provide after-hours support for urgent intake-related issues, including critical incidents or admission-related emergencies as needed.

Requirements
  • Minimum of 1-2 years of experience in an administrative, intake, admissions, or customer service role; experience in a healthcare or behavioral health setting preferred.
  • Basic knowledge of substance use disorders, treatment services, and recovery principles preferred.
  • Familiarity with insurance verification, prior authorizations, and payer requirements (e.g., Medicaid, commercial insurance) is a plus.
  • Strong interpersonal and communication skills, with the ability to interact professionally and compassionately with clients, families, and referral sources.
  • Demonstrated ability to handle sensitive and confidential information in compliance with privacy regulations (e.g., HIPAA).
  • Effective organizational and time management skills, with the ability to manage multiple referrals, deadlines, and priorities simultaneously.
  • Attention to detail and accuracy in data entry, documentation, and record-keeping.
  • Experience using electronic health records (EHR) systems or database management systems preferred.
  • Ability to problem-solve, assess eligibility criteria, and make sound decisions within established guidelines.
  • Comfortable working in a fast-paced environment with frequent interruptions and changing priorities.
  • Ability to collaborate effectively with multidisciplinary teams, including clinical, medical, and administrative staff.
  • Basic proficiency in Microsoft Office (Word, Excel, Outlook) or similar software.
  • Flexibility to provide occasional after-hours or on-call support as needed.

Work Environment: SIHB operates on a 4x10 (4 days per week, 10 hours per day) work schedule with occasional extra hours for events, Saturday clinic, and to meet deadlines.

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