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Intake Scheduling Coordinator Jobs in Bothell, WA

ChildStrive

Intake Coordinator

Everett, WA · On-site

$25 - $27.50/hr

Everett Schedule: 0.75 FTE Salary: $25 -$27.50 The Intake Coordinator works within the Intake Team to receive and process referrals to ChildStrive programs. The Intake Coordinator educates ...

Cooley

BIC Intake Specialist (New Business)

Seattle, WA · On-site

$68K - $97K/yr

Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent ... EOE. The expected hourly pay range for this position with a work schedule of 40 hours per week is ...

THIRA HEALTH

Intake Therapist

Bellevue, WA · On-site

$32 - $48/hr

... other coordination of care documentation prior to admission  * Review and interpret medical ... Coordinate with administrative and clinical staff to schedule intake assessments, new patient ...

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Intake Scheduling Coordinator information

See Bothell, WA salary details

$13

$23

$35

How much do intake scheduling coordinator jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for intake scheduling coordinator in Bothell, WA is $23.73, according to ZipRecruiter salary data. Most workers in this role earn between $19.33 and $26.35 per hour, depending on experience, location, and employer.

How does an Intake Scheduling Coordinator typically collaborate with clinical and administrative teams?

As an Intake Scheduling Coordinator, you will regularly communicate with both clinical staff, such as nurses and therapists, and administrative teams to ensure appointments are scheduled efficiently and patient needs are accurately addressed. You'll act as a liaison, relaying important information about patient availability, insurance requirements, and provider schedules. Effective collaboration is essential for minimizing scheduling conflicts, improving patient flow, and ensuring a positive experience for both patients and staff. This role often requires balancing multiple priorities and adapting quickly to changes in schedules or patient needs.

What does an Intake Scheduling Coordinator do?

An Intake Scheduling Coordinator is responsible for managing the initial appointment scheduling process for new clients or patients in healthcare or service organizations. They serve as the first point of contact, gathering necessary information, verifying insurance or eligibility, and coordinating schedules between clients and providers. Their role ensures that appointments are booked efficiently and that all required documentation is in order, contributing to a smooth intake process. They often communicate with both clients and staff to resolve scheduling conflicts and provide updates as needed.

What is the difference between Intake Scheduling Coordinator vs Medical Receptionist?

AspectIntake Scheduling CoordinatorMedical Receptionist
CredentialsHigh school diploma; some roles may require certification in medical office administrationHigh school diploma; on-the-job training often provided
Work EnvironmentHealthcare clinics, hospitals, outpatient centersMedical offices, clinics, hospitals
Primary ResponsibilitiesScheduling patient appointments, managing intake forms, coordinating with providersGreeting patients, answering phones, checking in patients, administrative tasks

The Intake Scheduling Coordinator primarily focuses on managing appointment schedules and patient intake processes, often requiring organizational skills and some healthcare knowledge. In contrast, the Medical Receptionist handles front-desk duties like greeting patients and administrative support. While both roles work in healthcare settings, the Coordinator's role is more specialized in scheduling and intake management.

What are the key skills and qualifications needed to thrive as an Intake Scheduling Coordinator, and why are they important?

To thrive as an Intake Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience in scheduling or healthcare administration, typically supported by a high school diploma or equivalent. Familiarity with scheduling software, electronic health record (EHR) systems, and office productivity tools is often required. Excellent communication, multitasking, and problem-solving abilities help build rapport with patients and coordinate efficiently with internal teams. These skills ensure smooth patient intake processes and optimize the workflow, ultimately enhancing patient satisfaction and operational efficiency.
What job categories do people searching Intake Scheduling Coordinator jobs in Bothell, WA look for? The top searched job categories for Intake Scheduling Coordinator jobs in Bothell, WA are:
What cities near Bothell, WA are hiring for Intake Scheduling Coordinator jobs? Cities near Bothell, WA with the most Intake Scheduling Coordinator job openings:
Intake Scheduling Coordinator jobs near you
Infographic showing various Intake Scheduling Coordinator job openings in Bothell, WA as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $49,366 per year, or $23.7 per hour.
Dental Scheduling Coordinator with Premier Periodontics

Dental Scheduling Coordinator with Premier Periodontics

EviDent Alliance

Everett, WA • On-site

$25 - $30/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 12 days ago

Job description

Dental Scheduling Coordinator

We are a busy, patient-focused periodontal practice seeking a friendly, detail-oriented Dental Scheduling Coordinator with a strong focus on new patient intake and insurance verification. This role is ideal for someone who enjoys being the first point of contact for patients, gathering accurate information, coordinating referrals, verifying benefits, and helping new patients feel confident and prepared for their periodontal consultation.

Responsibilities
  • Manage the new patient intake process from the first phone call through the initial periodontal consultation.
  • Gather and accurately enter new patient demographics, medical and dental history, referral information, radiographs, and required forms.
  • Verify dental insurance eligibility, periodontal benefits, frequencies, deductibles, maximums, waiting periods, limitations, and coordination of benefits when applicable.
  • Clearly document insurance details in the practice management system and communicate financial expectations to patients before their visit.
  • Schedule new patient consultations, periodontal treatment visits, maintenance appointments, and follow-up care with attention to provider time and clinical needs.
  • Coordinate with referring dental offices to obtain referral slips, current radiographs, treatment notes, and supporting records prior to the appointment.
  • Answer incoming calls, return messages promptly, and provide a warm, professional experience for patients by phone, email, and in person.
  • Communicate with the clinical team regarding new patient needs, medical considerations, treatment timing, and provider preferences.
  • Support check-in, check-out, payment collection, and general front office duties as needed.
Primary Focus: New Patient Intake and Insurance Verification

The Scheduling Coordinator plays a key role in preparing each new patient for a successful first visit. This includes collecting complete intake information, confirming referral records, obtaining radiographs when needed, verifying periodontal insurance benefits, and documenting coverage clearly so the team and patient are prepared before the consultation.

Qualifications
  • Previous dental front office, scheduling, patient intake, insurance verification, or treatment coordination experience is strongly preferred.
  • Periodontics, oral surgery, implant, or specialty dental experience is strongly preferred.
  • Comfortable gathering complete new patient information and following up on missing forms, radiographs, referrals, and insurance details.
  • Experience using dental practice management software such as Denticon,Dentrix,or similar systems.
  • Excellent phone etiquette, written communication, organization, and attention to detail.
  • Ability to prioritize multiple tasks in a fast-paced specialty practice while maintaining a calm, professional manner.
  • Friendly, dependable, team-oriented, and committed to delivering an outstanding first impression for every new patient.
  • High school diploma or equivalent required; additional dental training or administrative education is a plus.
Schedule

Full-time position, Tuesday - Friday. Typically, 7:30am-5:00Pm. This position will be based in Kirkland and requires travel to our Everett Location on occasion.

Benefits
  • Competitive hourly pay based on experience.
  • Paid time off and paid holidays.
  • Health, dental, and vision benefits are available.
  • 401K with 3% match after 1 year.
  • Supportive team environment with on-the-job training.
  • Opportunity to grow with a respected periodontal practice.
Apply Today

If you are an upbeat, detail-oriented dental professional who enjoys helping patients and keeping a specialty practice running smoothly, we would love to meet you. Please submit your resume for consideration.