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Intake Coordinator Jobs in San Ramon, CA (NOW HIRING)

UHS

Intake Coordinator RN - Full Time - PM Shift

Fremont, CA · On-site

$21.25 - $29/hr

We are currently hiring a full time Intake Coordinator RN for the evening shift at Fremont Hospital ! Evening Shift: 3:00PM - 11:30PM As an active member of the Assessment & Referral Team, the ...

Rincon Search

Intake Attorney

San Francisco, CA · On-site

$21.25 - $28.75/hr

As an Intake Coordinator, you will be the first point of contact for potential clients. Your primary role will be to assess the viability of new cases, provide preliminary legal guidance, and ensure ...

Suncrest Hospice

LVN Intake Coordinator

Walnut Creek, CA · On-site

$30 - $33/hr

Other duties as assigned by Director of Intake Schedule: Tuesday-Saturday 11:30AM-8PM Qualifications * Active Licensed Vocational Nurse * Minimum of two years' experience preferably in hospice or ...

Suncrest Hospice

LVN Intake Coordinator

Walnut Creek, CA · On-site

$30 - $33/hr

Other duties as assigned by Director of Intake Schedule: Tuesday-Saturday 11:30AM-8PM * Active Licensed Vocational Nurse * Minimum of two years' experience preferably in hospice or health care ...

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All JobsIntake JobsIntake Coordinator JobsIntake Coordinator Jobs in San Ramon, CA

Intake Coordinator information

See San Ramon, CA salary details

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How much do intake coordinator jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for intake coordinator in San Ramon, CA is $23.73, according to ZipRecruiter salary data. Most workers in this role earn between $19.33 and $26.35 per hour, depending on experience, location, and employer.

What does an intake coordinator do?

An intake coordinator manages the registration process of patients or clients as they enter a health care facility for medical services. Your responsibilities as an intake coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient. Qualifications for this job include a high school diploma or GED certificate, computer skills, attention to detail, and previous administrative job experience. Some employers may require you to obtain a bachelor’s degree depending on the duties of the position.

What does an intake coordinator do?

An Intake Coordinator is responsible for managing the initial process of admitting clients or patients into a healthcare or social services facility. They gather and verify necessary information, complete required paperwork, and assess the needs of new clients to ensure they are directed to the appropriate services or departments. Intake Coordinators serve as the first point of contact, often providing information, answering questions, and facilitating communication between clients, families, and staff. Their role is crucial in ensuring a smooth and efficient intake process, contributing to overall client satisfaction and care.

What are the key skills and qualifications needed to thrive as an intake coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or social services, often with an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance verification tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Coordinators effectively interact with patients and staff. These skills are crucial for ensuring accurate patient intake, efficient workflow, and a positive experience for both clients and the organization.

What are the main challenges intake coordinators face when managing high volumes of client referrals?

Intake Coordinators often encounter challenges related to efficiently processing a large number of client referrals while ensuring accuracy and compassion. Balancing administrative duties, timely communication, and thorough documentation can be demanding, particularly during peak periods. Successful coordinators develop strong organizational skills and leverage technology to track cases, prioritize urgent requests, and maintain clear communication with clients and interdisciplinary teams. This role requires adaptability and attention to detail to ensure clients receive appropriate and timely services.

What is the difference between an intake coordinator and a case manager?

An intake coordinator is responsible for initial client assessments, gathering information, and scheduling services, often working at the start of a client’s engagement. A case manager oversees ongoing client needs, coordinates services, and monitors progress throughout the case, requiring strong organizational and communication skills.
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Intake Coordinator jobs near you
Infographic showing various Intake Coordinator job openings in San Ramon, CA as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 17% Part Time, 1% Temporary, and 1% Contract. Highlights an 78% Physical, 2% Hybrid, and 20% Remote job distribution, with an average salary of $49,350 per year, or $23.7 per hour.

Intake/Medical Record Coordinator (On-Site)

Blize Healthcare

Hercules, CA • On-site

$21.50 - $25/hr

Full-time

Medical, Dental, Vision, PTO

Posted 23 days ago

Job description

Intake/Medical Record:
  • Location: Hercules, CA.
  • Job Type: Full-time.
  • Company: Blize Healthcare.

Blize Healthcare is seeking a detail-oriented and compassionate Intake Coordinator to join our team. This role is essential in ensuring patients experience a smooth, supportive transition into home health and hospice care.

Responsibilities:
  • Manage daily patient referral and intake operations.
  • Verify insurance coverage and assist the billing department with claim processing.
  • Complete insurance forms and respond to patient inquiries.
  • Schedule home health and hospice visits efficiently.
  • Answer, screen, and direct phone calls; take messages; schedule appointments.
  • Greet and assist visitors in a professional manner.
  • Receive, sort, and distribute mail, documents, and packages.
  • Maintain medical supply inventory.
  • Select and package DME supplies.
  • Support colleagues with general administrative tasks.
  • Maintain Patient Record.
  • Send Orders needed to sign to physicians and follow up with physicians.
  • Attach patient records and consent forms in the company system.

Requirements:
  • Minimum 1 year of experience in the medical field.
  • Strong verbal communication skills.
  • Excellent interpersonal and customer service skills.
  • Basic understanding of administrative and clerical procedures.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets).

Benefits:
  • Health, dental, and vision insurance.
  • Paid time off.
  • Vacation.