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Intake Coordinator Jobs in San Ramon, CA (NOW HIRING)

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Intake Attorney

San Francisco, CA · On-site

$21.25 - $28.75/hr

As an Intake Coordinator, you will be the first point of contact for potential clients. Your primary role will be to assess the viability of new cases, provide preliminary legal guidance, and ensure ...

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Intake Coordinator information

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$13

$23

$35

How much do intake coordinator jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for intake coordinator in San Ramon, CA is $23.73, according to ZipRecruiter salary data. Most workers in this role earn between $19.33 and $26.35 per hour, depending on experience, location, and employer.

What does an intake coordinator do?

An intake coordinator manages the registration process of patients or clients as they enter a health care facility for medical services. Your responsibilities as an intake coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient. Qualifications for this job include a high school diploma or GED certificate, computer skills, attention to detail, and previous administrative job experience. Some employers may require you to obtain a bachelor’s degree depending on the duties of the position.

What does an intake coordinator do?

An Intake Coordinator is responsible for managing the initial process of admitting clients or patients into a healthcare or social services facility. They gather and verify necessary information, complete required paperwork, and assess the needs of new clients to ensure they are directed to the appropriate services or departments. Intake Coordinators serve as the first point of contact, often providing information, answering questions, and facilitating communication between clients, families, and staff. Their role is crucial in ensuring a smooth and efficient intake process, contributing to overall client satisfaction and care.

What are the main challenges intake coordinators face when managing high volumes of client referrals?

Intake Coordinators often encounter challenges related to efficiently processing a large number of client referrals while ensuring accuracy and compassion. Balancing administrative duties, timely communication, and thorough documentation can be demanding, particularly during peak periods. Successful coordinators develop strong organizational skills and leverage technology to track cases, prioritize urgent requests, and maintain clear communication with clients and interdisciplinary teams. This role requires adaptability and attention to detail to ensure clients receive appropriate and timely services.

What is the difference between an intake coordinator and a case manager?

An intake coordinator is responsible for initial client assessments, gathering information, and scheduling services, often working at the beginning of a client’s interaction. A case manager oversees ongoing client needs, develops care plans, and coordinates services throughout the case, requiring strong organizational and communication skills. Both roles may require knowledge of case management software and relevant certifications.

What are the key skills and qualifications needed to thrive as an intake coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or social services, often with an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance verification tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Coordinators effectively interact with patients and staff. These skills are crucial for ensuring accurate patient intake, efficient workflow, and a positive experience for both clients and the organization.
More about Intake Coordinator jobs
What are the most commonly searched types of Intake jobs in San Ramon, CA? The most popular types of Intake jobs in San Ramon, CA are:
What job categories do people searching Intake Coordinator jobs in San Ramon, CA look for? The top searched job categories for Intake Coordinator jobs in San Ramon, CA are:
What cities near San Ramon, CA are hiring for Intake Coordinator jobs? Cities near San Ramon, CA with the most Intake Coordinator job openings:
Intake Coordinator jobs near you
Infographic showing various Intake Coordinator job openings in San Ramon, CA as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 82% Physical, 1% Hybrid, and 17% Remote job distribution, with an average salary of $49,350 per year, or $23.7 per hour.

Lead Caregiver-Intake Coordinator

Golden Poppy Caregiving

Concord, CA • Hybrid

$22 - $25/hr

Full-time

Re-posted 2 days ago

Job description

Lead Caregiver / Intake Coordinator 

Position Summary

We are seeking a dependable, flexible, and motivated Lead Caregiver / Intake Coordinator to support both client care and agency growth. This hybrid role combines hands-on caregiving leadership with client intake, relationship building, and community outreach.

The ideal candidate is compassionate, proactive, and comfortable working in the field—meeting with potential clients in their homes, educating them on services, and guiding them through the onboarding process. This position plays a key role in both care delivery and business growth.

Key Responsibilities

 Caregiving & Team Support

  • Provide compassionate, high-quality care to clients
  • Train and mentor new caregivers
  • Fill in for call-offs and open shifts as needed
  • Help start care for new clients and ensure smooth transitions
  • Conduct occasional home visits to support clients and caregivers

 Intake Coordination & Field Work

  • Meet with prospective clients and families in their homes
  • Conduct in-home assessments and intakes
  • Educate clients on available services and care options
  • Build trust and establish strong client relationships
  • Guide clients through the onboarding process and complete required paperwork
  • Develop initial care plans in collaboration with the care team

Requirements

  • HCA certificate through the state of CA
  • TB Test
  • Prior caregiving experience required
  • Leadership, training, or mentorship experience preferred
  • Experience in sales, customer service, intake, or marketing strongly preferred
  • Strong communication skills (verbal and written)
  • Ability to build rapport with clients, families, and referral partners
  • Highly flexible, dependable, and solution-oriented
  • Comfortable working in both home care environments and field settings
  • Reliable transportation and valid driver’s license
  • Strong problem-solving skills and team-oriented mindset

Compensation & Benefits

  • $22-25/hr 
  • Mileage reimbursement (if applicable)
  • Opportunity for growth into leadership or management roles
  • Supportive, mission-driven team environment

At Golden Poppy Caregiving, our commitment begins with understanding what matters most to you. Our local teams bring knowledge, empathy, and steady support into the home, helping patients feel safe and families feel confident in their care.