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Patient Intake Coordinator Jobs in San Ramon, CA

Muir Home Health

Intake Coordinator - In Office

Concord, CA

$20 - $28/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Key responsibilities include overseeing patient intake, performing data entry, verifying insurance and obtaining authorizations, and facilitating daily intake stand-up meetings. The coordinator also ...

Muir Home Health

Intake Coordinator - In Office

Concord, CA · On-site

$20 - $28/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Key responsibilities include overseeing patient intake, performing data entry, verifying insurance and obtaining authorizations, and facilitating daily intake stand-up meetings. The coordinator also ...

Ethos Veterinary Health

ER Client Intake Coordinator

Concord, CA · On-site

$32/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

As a Client Intake Coordinator at SAGE Concord, you'll play a critical role in creating an ... Obtain patient histories and accurately document medical information in the electronic medical ...

Suncrest Hospice

Intake Coordinator

Walnut Creek, CA

$25 - $28/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

This is achieved by allocating the resources to increase our staff to patient ratios, thereby ... Other duties as assigned by Director of Intake Schedule: Tuesday-Saturday 8:30AM-5PM * Minimum of ...

Suncrest Hospice

Intake Coordinator

Walnut Creek, CA · On-site

$25 - $28/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

This is achieved by allocating the resources to increase our staff to patient ratios, thereby ... Other duties as assigned by Director of Intake Schedule: Tuesday-Saturday 8:30AM-5PM Qualifications

Suncrest Hospice

Intake Coordinator

Walnut Creek, CA

$25 - $28/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

This is achieved by allocating the resources to increase our staff to patient ratios, thereby ... Other duties as assigned by Director of Intake Schedule: Tuesday-Saturday 8:30AM-5PM Qualifications

UHS

Intake Coordinator RN - Full Time - PM Shift

Fremont, CA · On-site

$21.25 - $29/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

We are currently hiring a full time Intake Coordinator RN for the evening shift at Fremont Hospital ... patient towards an appropriate level of care. Commuting to Fremont Hospital is easy! It is ...

UHS

Intake Coordinator RN - Full Time - PM Shift

Fremont, CA · On-site

$53.50 - $68/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

We are currently hiring a full time Intake Coordinator RN for the evening shift at Fremont Hospital ... patient towards an appropriate level of care. Commuting to Fremont Hospital is easy! It is ...

CenterWell Primary Care

Intake Coordinator, Home Health

San Jose, CA · On-site

$50K - $64K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Become a part of our caring community As an Intake Coordinator , you will: * Receive/respond to ... Advise branch staff of patient acceptance and provide all relevant information to ensure patients ...

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Rincon Search

Intake Attorney

San Francisco, CA · On-site

$21.25 - $28.75/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

As an Intake Coordinator, you will be the first point of contact for potential clients. Your ... Compassionate, patient, and understanding when dealing with clients who may be experiencing ...

KabaFusion

Intake Representative (Specialty)

Pleasanton, CA · On-site

$22 - $30/hr

  • Life

  • Retirement

  • PTO

... of patient care with each interaction. Essential Duties & Responsibilities: * Initiates intake ... As an Intake Coordinator, you bring: * High school diploma or equivalent * Knowledge of HCPC, ICD ...

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All JobsPatient Intake JobsPatient Intake Coordinator JobsPatient Intake Coordinator Jobs in San Ramon, CA

Patient Intake Coordinator information

See San Ramon, CA salary details

$13

$20

$29

How much do patient intake coordinator jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for patient intake coordinator in San Ramon, CA is $20.90, according to ZipRecruiter salary data. Most workers in this role earn between $19.09 and $21.78 per hour, depending on experience, location, and employer.

How does a patient intake coordinator typically collaborate with clinical and administrative teams during the patient admission process?

As a Patient Intake Coordinator, you play a key role in bridging communication between patients, clinical staff, and administrative teams. You'll gather essential information from patients, verify insurance, and ensure all documentation is accurate and complete before patients are seen by medical professionals. Coordinators often work closely with nurses, physicians, and billing departments to resolve any discrepancies and ensure a seamless admission experience. Effective collaboration and organizational skills are crucial for managing multiple tasks and maintaining a smooth workflow in a fast-paced healthcare environment.

What degree do you need to be a patient intake coordinator?

A patient intake coordinator typically needs a high school diploma or equivalent; however, some employers prefer candidates with postsecondary education such as an associate's degree or coursework in healthcare administration, medical assisting, or related fields. Strong organizational and communication skills are also important for this role.

What are the key skills and qualifications needed to thrive as a patient intake coordinator, and why are they important?

To thrive as a Patient Intake Coordinator, you need strong organizational skills, attention to detail, and knowledge of medical office procedures, often supported by a high school diploma or associate degree in a related field. Familiarity with electronic health record (EHR) systems, insurance verification tools, and scheduling software is typically required. Excellent communication, customer service, and problem-solving abilities help you build rapport with patients and ensure smooth workflows. These skills are essential for accurately collecting patient information, optimizing office efficiency, and providing a positive first impression in healthcare settings.

Is a patient intake coordinator job stressful?

A patient intake coordinator job can be stressful due to managing multiple patient interactions, coordinating with healthcare providers, and handling administrative tasks efficiently. The role often requires strong organizational skills, attention to detail, and the ability to work under time constraints, which can contribute to workplace stress.

What is the difference between Patient Intake Coordinator vs Medical Receptionist?

AspectPatient Intake CoordinatorMedical Receptionist
CredentialsHigh school diploma; some roles may require certification in healthcare administrationHigh school diploma or equivalent
Work EnvironmentClinics, hospitals, healthcare officesFront desk of medical offices, clinics
Job ResponsibilitiesScheduling, patient data collection, insurance verification, initial patient assessmentsGreeting patients, answering phones, scheduling appointments, administrative tasks

While both roles involve front-office duties in healthcare settings, the Patient Intake Coordinator focuses more on patient data collection and insurance processes, whereas the Medical Receptionist handles general administrative tasks and patient greeting. The Coordinator often requires additional knowledge of healthcare procedures, making it a more specialized position within the patient intake process.

What is the role of a patient intake coordinator?

A patient intake coordinator is responsible for collecting patient information, verifying insurance details, and scheduling appointments. They serve as the first point of contact in healthcare settings, ensuring accurate data entry and efficient patient flow. Strong communication skills and familiarity with electronic health records (EHR) systems are essential for this role.

What does a patient intake coordinator do?

A Patient Intake Coordinator is responsible for greeting patients, collecting their personal and medical information, verifying insurance details, and ensuring all necessary paperwork is completed before appointments. They serve as the first point of contact in a healthcare facility, helping to streamline the check-in process and maintain accurate records. Their role is essential for efficient patient flow and effective communication between patients, healthcare providers, and administrative staff.

What are popular job titles related to Patient Intake Coordinator jobs in San Ramon, CA?

For Patient Intake Coordinator jobs in San Ramon, CA, the most frequently searched job titles are:

What job categories do people searching Patient Intake Coordinator jobs in San Ramon, CA look for?

The top searched job categories for Patient Intake Coordinator jobs in San Ramon, CA are:

What cities near San Ramon, CA are hiring for Patient Intake Coordinator jobs?

Cities near San Ramon, CA with the most Patient Intake Coordinator job openings:

Patient Intake Coordinator jobs near you

Intake Coordinator - In Office

Muir Home Health

Concord, CA

$20 - $28/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 19 days ago

Job description

This position is 100% in office!!!

At Muir Home Health, we believe that home healthcare is more than just a service - it's a commitment to enhancing the quality of life of every individual we serve. Nestled in the heart of the vibrant East Bay area of California, we are on a mission to revolutionize the way home health is perceived and delivered.

Muir Home Health is growing and looking for an experienced and compassionate Scheduling/Intake Coordinator to join our team! As a scheduling/intake coordinator with Muir Home Health, you will have the opportunity to advance your career while receiving strong compensation and excellent benefits.

BENEFITS

  • Competitive compensation
  • Health, dental, vision, life, and disability insurance
  • 401(k) plan with generous company match
  • Critical illness benefit
  • Paid time off
  • Employee assistance program

Pay Range: $20.00 - $28.00/hr

Job Type: Full Time

JOB SUMMARY

The Intake Coordinator/Scheduler is responsible for managing all aspects of the patient intake and staffing processes to support the operations of the Home Health Agency. This role serves as a central point of coordination, communicating directly with patients, families, referral sources, and internal staff to ensure seamless delivery of services.

Key responsibilities include overseeing patient intake, performing data entry, verifying insurance and obtaining authorizations, and facilitating daily intake stand-up meetings. The coordinator also manages clinician scheduling and workflow completion in Home Care Home Base, ensuring accurate alignment of patient needs with staff availability.

This position requires building and maintaining positive relationships with patients, families, clinical field staff, contract staff, and referral sources, while proactively responding to inquiries, resolving concerns, and maintaining accurate information to support efficient coordination of patient care services.

DUTIES AND RESPSONSIBILITY

  • Direct and manage all daily patient referral, intake, and scheduling operations, including oversight of intake policies, procedures, and workflow efficiency.
  • Ensure compliance with all state, federal, Medicare, and Joint Commission regulatory requirements related to intake, scheduling, and service delivery.
  • Coordinate seamless patient transitions to home care by overseeing patient intake, education, plan of care initiation, and collaboration with multiple service providers.
  • Verify insurance coverage, obtain authorizations, and support maximum third-party reimbursement, including negotiating service pricing within established guidelines.
  • Manage clinician scheduling and staffing processes by maintaining accurate data on staff demographics, skill sets, availability, and productivity levels to align patient needs with appropriate resources.
  • Serve as the primary point of contact for inbound calls, responding promptly and professionally to patient, staff, and referral source inquiries and concerns.
  • Establish and maintain strong relationships with referral sources, patients, families, clinical staff, contract staff, and internal teams to support coordinated care delivery.
  • Facilitate daily intake or staffing stand-up meetings and support clinical leadership by maintaining proper workflow and prioritization of tasks.
  • Accurately complete and manage all scheduling-related workflows, including new referrals, missed visits, visit adjustments, recertifications, caseload reassignments, and staffing changes.
  • Assist the Intake team by providing staffing solutions for new patient referrals and identifying needs for additional staff resources.
  • Maintain comprehensive knowledge of contractual relationships with payers and contract staff, ensuring adherence to contract provisions and service requirements.
  • Monitor, gather, and report referral and staffing metrics, including trends, productivity, and performance indicators.
  • Support administrative functions for clinical and marketing teams and contribute to maintaining a high-quality reputation within the community.
  • Assist leadership with budget planning, resource allocation, and continuous process improvement initiatives.
  • Demonstrate professionalism, accountability, and commitment to ongoing growth and competency development.

BENEFITS

  • Competitive compensation
  • Health, dental, vision, life, and disability insurance
  • 401(k) plan with generous company match
  • Critical illness benefit
  • Paid time off
  • Employee assistance program

WHY MUIR HOME HEALTH?

Muir Home Healthis part of the Cornerstone Groupwith about 75 home health and hospice agencies throughout the country.While we are part of a large family, we operate as a local team.We understand we are nothing without great employees! It is through our team's dedication to deliver life changing service that we become the "provider of choice" in the community that we serve.Join a culture of high performerswho are on a mission to create the best Home Health agency in the East Bay!

What makes us unique?At Muir Home Health, we foster an environment where clinicians and staff members have an unprecedented level of freedom to create and implement the programs that will best serve their patients and communities. We operate with the Core Values of CAPLICO in mind:

  • Celebration
  • Accountability
  • Passion for Learning
  • Love One Another
  • Intelligent Risk Taking
  • Customer Second
  • Ownership

We'd love to meet with you if you are passionate about giving exceptional patient care and creating the best Home Health agency in the East Bay!

Muir Home Health is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other protected characteristics.

The employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at http://www.pennantgroup.com.

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