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Intake Coordinator Jobs in San Ramon, CA (NOW HIRING)

Sequoia Hospice East Bay

Intake Coordinator

Hayward, CA · On-site

$20 - $28/hr

SUMMARY The Intake Coordinator is responsible for managing all aspects of the patient intake process including communicating directly with patients and families, data entry, establishing and ...

Muir Home Health

Intake Coordinator

Concord, CA · On-site

$28/hr

As an Intake Coordinator with Muir Home Health, you will have the opportunity to advance your career while receiving strong compensation and excellent benefits. BENEFITS * Competitive compensation

Abode Services

Intake Coordinator

Vallejo, CA · On-site

$27.50 - $30.25/hr

The Intake Coordinator is responsible for the initial screening and management of referrals to Abode Services programs cultivating and maintaining collaborative relationships with the referral ...

Abode Services

Intake Coordinator

San Leandro, CA · On-site

$27.50 - $30.25/hr

The Intake Coordinator is responsible for the initial screening and management of referrals to Abode Services programs cultivating and maintaining collaborative relationships with the referral ...

Suncrest Hospice

Intake Coordinator

Walnut Creek, CA · On-site

$25 - $28/hr

Other duties as assigned by Director of Intake Schedule: Tuesday-Saturday 8:30AM-5PM Qualifications * Minimum of two years' experience preferably in hospice or health care setting, or graduation from ...

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Intake Coordinator information

See San Ramon, CA salary details

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$35

How much do intake coordinator jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for intake coordinator in San Ramon, CA is $23.73, according to ZipRecruiter salary data. Most workers in this role earn between $19.33 and $26.35 per hour, depending on experience, location, and employer.

What does an intake coordinator do?

An intake coordinator manages the registration process of patients or clients as they enter a health care facility for medical services. Your responsibilities as an intake coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient. Qualifications for this job include a high school diploma or GED certificate, computer skills, attention to detail, and previous administrative job experience. Some employers may require you to obtain a bachelor’s degree depending on the duties of the position.

What does an intake coordinator do?

An Intake Coordinator is responsible for managing the initial process of admitting clients or patients into a healthcare or social services facility. They gather and verify necessary information, complete required paperwork, and assess the needs of new clients to ensure they are directed to the appropriate services or departments. Intake Coordinators serve as the first point of contact, often providing information, answering questions, and facilitating communication between clients, families, and staff. Their role is crucial in ensuring a smooth and efficient intake process, contributing to overall client satisfaction and care.

What are the key skills and qualifications needed to thrive as an intake coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or social services, often with an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance verification tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Coordinators effectively interact with patients and staff. These skills are crucial for ensuring accurate patient intake, efficient workflow, and a positive experience for both clients and the organization.

What are the main challenges intake coordinators face when managing high volumes of client referrals?

Intake Coordinators often encounter challenges related to efficiently processing a large number of client referrals while ensuring accuracy and compassion. Balancing administrative duties, timely communication, and thorough documentation can be demanding, particularly during peak periods. Successful coordinators develop strong organizational skills and leverage technology to track cases, prioritize urgent requests, and maintain clear communication with clients and interdisciplinary teams. This role requires adaptability and attention to detail to ensure clients receive appropriate and timely services.

What is the difference between an intake coordinator and a case manager?

An intake coordinator is responsible for initial client assessments, gathering information, and scheduling services, often working at the start of a client’s engagement. A case manager oversees ongoing client needs, coordinates services, and monitors progress throughout the case, requiring strong organizational and communication skills.
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Intake Coordinator jobs near you
Infographic showing various Intake Coordinator job openings in San Ramon, CA as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 17% Part Time, 1% Temporary, and 1% Contract. Highlights an 78% Physical, 2% Hybrid, and 20% Remote job distribution, with an average salary of $49,350 per year, or $23.7 per hour.

Intake Coordinator

Sequoia Home Health and Hospice

Hayward, CA • On-site

$20 - $28/hr

Full-time

Posted 18 days ago

Job description

The Sequoia Difference
At Sequoia Home Health and Hospice, we're passionate about our work and take pride in the quality of service we provide. Our community is uniquely diverse, and it's our aim to fulfill the unique needs of our patients through excellent individualized care.
Our focus is to help facilitate a smooth and safe transition home and provide life-changing service with the amount of care and dignity our patients and their families deserve.
Sequoia is growing and looking for experienced, compassionate Intake Coordinator to join our team!
SUMMARY
The Intake Coordinator is responsible for managing all aspects of the patient intake process including communicating directly with patients and families, data entry, establishing and maintaining positive relationships with customers and referral sources, responding to customer requests and concerns, facilitating a daily intake stand up meeting, and managing the insurance verification and authorization processes.
DUTIES & RESPONSIBILITIES
  • The Intake Coordinator directs all daily patient referral and intake operations including providing direct oversight of the establishment and implementation of intake policies.
  • Directs the implementation of improved work methods and procedures to ensure patients are admitted in accordance with policy.
  • Establishes and maintains positive working relationships with current and potential referral sources.
  • Ensures seamless transition of patients to home care by providing direct oversight of patient education and preparation for home care, plan of care initiation, and coordination of care with multiple service providers.
  • Ensures maximum third party reimbursement through direct oversight of insurance verification and authorization processes.
  • Maintains comprehensive working knowledge of Home Health contractual relationships and ensures that patients are admitted according to contract provisions.

JOB REQUIREMENTS
  • The Intake Coordinator must have healthcare experience, preferably in referrals/intake in a home health environment.
  • A nursing background is preferred but not required.
  • Demonstrates good communication, negotiation, and public relations skills.
  • Demonstrates autonomy, assertiveness, flexibility and cooperation in performing job responsibilities.

Why Sequoia Home Health?
Sequoia Home Health is part of the Cornerstone/Pennant Group with close to 80 locations throughout the country. While we are part of a large family, we operate as a local team. We understand we are nothing without great employees! It is through our team's dedication to deliver life changing service that we become the "provider of choice" in the community that we serve. Join a culture of high performers who are on a mission to create the best Home Health and Hospice agency in the Bay Area!
What makes us unique besides our culture of high performers and exceptional care? At Sequoia Home Health, we foster an environment where clinicians and staff members have an unprecedented level of freedom to create and implement the programs that will best serve their patients and communities. We operate with the Core Values of CAPLICO in mind:
  • Celebration
  • Accountability
  • Passion for Learning
  • Love One Another
  • Intelligent Risk Taking
  • Customer Second
  • Ownership

We'd love to meet with you if you are passionate about giving exceptional patient care and creating the best Home Health and Hospice agency in the Bay Area!
Pay Range: $20 - $28 per hour
The employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at http://www.pennantgroup.com.

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