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Utilization Review Intake Coordinator Jobs in San Ramon, CA

Abode Services

Intake Coordinator

Vallejo, CA · On-site

$27.50 - $30.25/hr

The Intake Coordinator is responsible for the initial screening and management of referrals to ... Receive and review referring documentation and follow up with referral sources to get more ...

Cooley

BIC Intake Specialist (New Business)

Palo Alto, CA · On-site

$68K - $97K/yr

Review data quality issues (errors, inconsistencies, gaps) and changes / additions made in between ... Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent ...

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All JobsUtilization Review Intake JobsUtilization Review Intake Coordinator JobsUtilization Review Intake Coordinator Jobs in San Ramon, CA

Utilization Review Intake Coordinator information

See San Ramon, CA salary details

$13

$23

$35

How much do utilization review intake coordinator jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for utilization review intake coordinator in San Ramon, CA is $23.73, according to ZipRecruiter salary data. Most workers in this role earn between $19.33 and $26.35 per hour, depending on experience, location, and employer.

What are some common challenges faced by Utilization Review Intake Coordinators, and how can they be managed?

Utilization Review Intake Coordinators often face the challenge of managing high volumes of case referrals while ensuring accuracy and timeliness in processing. Balancing multiple priorities, such as coordinating with clinical staff, verifying insurance information, and meeting regulatory deadlines, can be demanding. Effective time management, strong communication skills, and familiarity with electronic health record (EHR) systems are essential for handling these challenges. Staying organized and building strong working relationships with both internal teams and external stakeholders also helps streamline workflows and reduce stress.

What is the difference between Utilization Review Intake Coordinator vs Utilization Review Nurse?

AspectUtilization Review Intake CoordinatorUtilization Review Nurse
CredentialsHigh school diploma or equivalent; certification may be preferredRN license; certification in case management or utilization review often required
Work EnvironmentOffice setting, administrative tasks, patient data intakeClinical setting, reviewing medical records, patient care coordination
Employer & IndustryInsurance companies, healthcare providers, third-party administratorsHospitals, clinics, insurance companies
Search & Comparison IntentFocus on administrative and intake responsibilitiesFocus on clinical review and patient care decisions

The Utilization Review Intake Coordinator primarily handles administrative tasks related to patient data intake and initial review, often requiring administrative credentials. In contrast, the Utilization Review Nurse performs clinical assessments, reviews medical records, and makes patient care decisions, requiring an RN license. Both roles are essential in healthcare utilization management but differ in their focus and qualifications.

What is the highest paying job as a coordinator?

In the field of utilization review, senior or managerial roles such as Utilization Review Manager or Director tend to have the highest salaries, often exceeding $100,000 annually. These positions typically require extensive experience, advanced certifications, and leadership skills, and they oversee teams or departments within healthcare organizations.

What does a Utilization Review Intake Coordinator do?

A Utilization Review Intake Coordinator is responsible for reviewing and processing incoming referrals and requests for healthcare services to ensure they meet clinical guidelines and payer requirements. They collect and verify patient information, coordinate with healthcare providers, and initiate case reviews for medical necessity and insurance authorization. Their work is vital in ensuring patients receive appropriate care while adhering to insurance and regulatory policies.

What does a utilization management coordinator do?

A utilization management coordinator reviews medical records and treatment plans to ensure they meet insurance and healthcare guidelines. They collaborate with healthcare providers and insurance companies to authorize or deny services, often using specialized software and adhering to regulatory standards. This role requires attention to detail and knowledge of healthcare policies.

What does an intake coordinator do?

A utilization review intake coordinator is responsible for collecting and reviewing patient information to determine insurance coverage and authorization for medical services. They coordinate with healthcare providers, verify patient eligibility, and ensure documentation meets insurance requirements, often using electronic health record systems. This role requires strong communication skills and attention to detail to facilitate timely approvals and efficient patient care.

What are the key skills and qualifications needed to thrive as a Utilization Review Intake Coordinator, and why are they important?

To thrive as a Utilization Review Intake Coordinator, you need a solid understanding of medical terminology, insurance processes, and healthcare regulations, often supported by a background in healthcare administration or nursing. Familiarity with electronic medical records (EMR) systems, insurance verification tools, and authorization management software is typically required. Strong organizational skills, attention to detail, and effective communication are essential soft skills for this position. These competencies ensure accurate and timely processing of patient cases, compliance with regulations, and coordination among patients, providers, and payers.

Is being a MOA a good entry-level job?

A Medical Office Assistant (MOA) role is often considered an entry-level position in healthcare, requiring basic administrative skills and familiarity with medical terminology. It provides experience in patient communication, scheduling, and medical record management, which can serve as a foundation for advancing into more specialized healthcare roles.
What job categories do people searching Utilization Review Intake Coordinator jobs in San Ramon, CA look for? The top searched job categories for Utilization Review Intake Coordinator jobs in San Ramon, CA are:
What cities near San Ramon, CA are hiring for Utilization Review Intake Coordinator jobs? Cities near San Ramon, CA with the most Utilization Review Intake Coordinator job openings:
Utilization Review Intake Coordinator jobs near you
Infographic showing various Utilization Review Intake Coordinator job openings in San Ramon, CA as of June 2026, with employment types broken down into 1% As Needed, 77% Full Time, 21% Part Time, and 1% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $49,350 per year, or $23.7 per hour.
Intake Coordinator

Intake Coordinator

Abode Services

Vallejo, CA • On-site

$27.50 - $30.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 28 days ago

Abode Services rating

7.4

Company rating: 7.4 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

Job description

Abode, one of the largest and effective nonprofits working to end homelessness in the Bay Area, is seeking an Intake Coordinator in Solano County.
About The Role: The Intake Coordinator is responsible for the initial screening and management of referrals to Abode Services programs cultivating and maintaining collaborative relationships with the referral community and people applying to program and maintaining files that meet funding requirements. Shape
The People and Culture: You will be surrounded by some of the most talented, supportive, smart, and kind leaders and teams - people you can be proud to work with Abode Services regularly recognizes employees' efforts, seeks employees' input, and cares for employees as people with lives outside of work. We believe that we make better decisions and provide quality services when our workforce reflects the diversity of the communities in which we operate. People of color make up nearly 70% of our workforce and we strive to recruit and retain employees from all backgrounds.
Our Benefits & Perks:
  • $27.50 - $30.25 per hour
  • 100% paid health, vision, and dental options
  • 19 PTO days & 12 Holidays per year
  • Voluntary benefits: FSA, EAP, Commuter Checks, Life Insurance, Legal, and more
  • 3% retirement match/contribution
  • Professional Development Trainings and Opportunities, Leadership Academy Programs, and All Staff Events
  • Dynamic, mission-driven culture and supportive leadership. We support you in supporting others

How You Make An Impact:
  • Maintain active relationships with referral sources to identify and cultivate new referrals, strengthen, and solidify relationships with established referral sources and provide information to the community regarding agency services and programs.
  • Keep referral sources apprised of program openings.
  • Receive and review referring documentation and follow up with referral sources to get more information, as necessary.
  • Complete intake process - inclusive of phone contact with referral source, faxing of necessary paperwork, checking eligibility, etc.
  • Assist in conducting initial intake screening on youth and make recommendations to the Program Manager regarding housing placement.
  • Assist in completing initial psychosocial assessment and report out to the team.
  • Conduct pre-housing informational workshops.
  • Work with the team to support clients for enrollment in programs to enter housing.
  • Track the referral process to assure prompt entry into services
  • Develop and maintain waiting lists for programs at capacity.
  • Attend County Team Decision Meetings (TDMs) to educate clients about Abode Services programs.
  • Create and maintain program trackers and rosters.
  • Ensure participant files meet CCL requirements as well as other funding requirements. Assist with file audits.
  • Assist with completing data entry of and tracking of intakes, exits, and quarterly updates.
  • Assist Program Manager is reviewing, auditing, and correcting data entered in HMIS, Apricot, and JBF databases.
  • Track housing vacancies and collaborate with housing staff to determine program vacancies and plan for youth move-ins and transfers.
  • Provide support to the assigned programs through creation of flyers, providing administrative support like making copies of materials for groups, purchasing food for the groups, picking up items from shelter, etc.
  • Attend and participate in all relevant supervisions, meetings, and training.
  • Other duties as assigned.

How You Meet Qualifications:
  • Bachelor's degree in psychology, Human Services, Social Work, Sociology, or related or equivalent experience.
  • 1-year experience providing services to homeless or marginalized populations.
  • 1-year experience providing program support in an administrative capacity.
  • Flexible schedule to work evening and weekend hours when needed.
  • Use of personal vehicle and proof of valid California Driver's License and current auto insurance, along with a clean DMV record, is required.

Notice: This description is to be used as a guide only. It does not constitute a contract, commitment or promise of any kind. Abode Services reserves the right to change, add, delete, upgrade, or downgrade the position as dictated by business necessity at any time with or without notice.
Abode Services is an Equal Opportunity Employer/Drug Free Workplace.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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