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Intake Coordinator Jobs in Indiana (NOW HIRING)

UHS

Intake Coordinator- Behavioral Health

Richmond, IN · On-site

Responsibilities Intake Coordinator- RN/ Social Work- Behavioral Health Horizon health is seeking an intake coordinator to join our team at Reid Hospital & Health Care Services in Richmond, IN. The ...

UHS

Intake Coordinator- Behavioral Health

Richmond, IN · On-site

Responsibilities Intake Coordinator- RN/ Social Work- Behavioral Health Horizon health is seeking an intake coordinator to join our team at Reid Hospital & Health Care Services in Richmond, IN. The ...

KabaFusion

Intake Representative (Acute)

Carmel, IN · On-site

$35K - $40K/yr

As an Intake Coordinator, you bring: * High school diploma or equivalent * Knowledge of HCPC, ICD-10 and CPT codes * At least 2-years previous intake experience including eligibility and ...

Spark Recovery

Intake Therapist

Indianapolis, IN · On-site

$35K - $41K/yr

Admission Coordination : * Facilitate intake scheduling, admission interviews, and pre-admission screenings. * Assist in onboarding new clients by reviewing program expectations, patient rights, and ...

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Intake Coordinator information

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How much do intake coordinator jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for intake coordinator in Indiana is $20.20, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $22.40 per hour, depending on experience, location, and employer.

What does an intake coordinator do?

An intake coordinator manages the registration process of patients or clients as they enter a health care facility for medical services. Your responsibilities as an intake coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient. Qualifications for this job include a high school diploma or GED certificate, computer skills, attention to detail, and previous administrative job experience. Some employers may require you to obtain a bachelor’s degree depending on the duties of the position.

What does an intake coordinator do?

An Intake Coordinator is responsible for managing the initial process of admitting clients or patients into a healthcare or social services facility. They gather and verify necessary information, complete required paperwork, and assess the needs of new clients to ensure they are directed to the appropriate services or departments. Intake Coordinators serve as the first point of contact, often providing information, answering questions, and facilitating communication between clients, families, and staff. Their role is crucial in ensuring a smooth and efficient intake process, contributing to overall client satisfaction and care.

What are the main challenges intake coordinators face when managing high volumes of client referrals?

Intake Coordinators often encounter challenges related to efficiently processing a large number of client referrals while ensuring accuracy and compassion. Balancing administrative duties, timely communication, and thorough documentation can be demanding, particularly during peak periods. Successful coordinators develop strong organizational skills and leverage technology to track cases, prioritize urgent requests, and maintain clear communication with clients and interdisciplinary teams. This role requires adaptability and attention to detail to ensure clients receive appropriate and timely services.

What is the difference between an intake coordinator and a case manager?

An intake coordinator is responsible for initial client assessments, gathering information, and scheduling services, often working at the beginning of a client’s interaction. A case manager oversees ongoing client needs, develops care plans, and coordinates services throughout the case, requiring strong organizational and communication skills. Both roles may require knowledge of case management software and relevant certifications.

What are the key skills and qualifications needed to thrive as an intake coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or social services, often with an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance verification tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Coordinators effectively interact with patients and staff. These skills are crucial for ensuring accurate patient intake, efficient workflow, and a positive experience for both clients and the organization.
More about Intake Coordinator jobs
What are the most commonly searched types of Intake jobs in Indiana? The most popular types of Intake jobs in Indiana are:
What are popular job titles related to Intake Coordinator jobs in Indiana? For Intake Coordinator jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Intake Coordinator jobs in Indiana look for? The top searched job categories for Intake Coordinator jobs in Indiana are:
What cities in Indiana are hiring for Intake Coordinator jobs? Cities in Indiana with the most Intake Coordinator job openings:
Intake Coordinator jobs near you
Infographic showing various Intake Coordinator job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 82% Physical, 1% Hybrid, and 17% Remote job distribution, with an average salary of $42,021 per year, or $20.2 per hour.

Part-Time BDS Intake & Case Development Coordinator

A Day After Day Home Care Agency

Shelbyville, IN • On-site

Part-time

Re-posted 29 days ago

Job description

We are currently seeking a motivated and experienced Part-Time BDS Intake & Case Development Coordinator to join our growing team. This role is ideal for someone with prior experience in waiver services, BDS/BDDS systems, intake coordination, or case development.
Position Responsibilities
  • Build and maintain professional relationships with support coordinators and case managers
  • Follow up on incoming referrals and client inquiries
  • Ensure service plans and authorizations are approved in a timely manner
  • Manage intake documentation and compliance records
  • Coordinate communication between clients, families, and internal teams
  • Assist with ongoing case development and enrollment processes
Ideal Candidate Background
We are looking for someone who has:
  • Previously worked for a waiver provider agency
  • Experience as a Support Coordinator
  • OR experience working in intake/compliance for a BDS/BDDS agency
Preferred Knowledge & Experience
Candidates should already understand:
  • CIH Budgets
  • Service Plans
  • Authorizations
  • BDDS Portal
  • Quarterly Reporting
  • Incident Reporting
Pay & Schedule
  • Pay: $20–$28 per hour
  • Bonus: $300 bonus per active client enrolled
  • Hours: Part-time, approximately 20–25 hours per week
Why Join Us?
  • Flexible part-time schedule
  • Opportunity for growth
  • Supportive team environment
  • Meaningful work helping individuals receive quality services
Apply today to become part of our dedicated and compassionate team.