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Virtual Patient Intake Coordinator Jobs in Indiana

ClearChoice

Patient Intake Coordinator

Indianapolis, IN · On-site

$20 - $24/hr

As a Patient Intake Coordinator , you'll be the first point of contact for patients, ensuring a seamless, welcoming experience from their first visit to the completion of their treatment journey. Job ...

KabaFusion

Intake Representative (Acute)

Carmel, IN · On-site

$35K - $40K/yr

... of patient care with each interaction. Essential Duties & Responsibilities: * Initiates intake ... As an Intake Coordinator, you bring: * High school diploma or equivalent * Knowledge of HCPC, ICD ...

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Virtual Patient Intake Coordinator information

What is the difference between Virtual Patient Intake Coordinator vs Virtual Medical Receptionist?

AspectVirtual Patient Intake CoordinatorVirtual Medical Receptionist
CredentialsMedical assistant certification or relevant healthcare trainingHigh school diploma or equivalent, some healthcare experience
Work EnvironmentRemote, healthcare provider offices, clinicsRemote, healthcare provider offices, clinics
Employer & IndustryHospitals, clinics, telehealth servicesMedical offices, clinics, telehealth platforms
Primary ResponsibilitiesScheduling, patient data collection, insurance verificationAnswering calls, scheduling appointments, patient communication

The Virtual Patient Intake Coordinator and Virtual Medical Receptionist roles share similarities in work environment and employer types, but the coordinator typically handles more detailed patient data and insurance tasks, requiring specific healthcare certifications. The receptionist focuses on communication and scheduling. Both roles are essential in healthcare settings, often performed remotely to improve patient experience.

What are some common challenges faced by Virtual Patient Intake Coordinators, and how can they be managed effectively?

Virtual Patient Intake Coordinators often face challenges such as managing high call volumes, ensuring accurate data entry, and maintaining clear communication with both patients and clinical staff. Navigating multiple software systems while providing empathetic, efficient service can be demanding, especially when handling sensitive patient information. To manage these challenges, coordinators benefit from strong organizational skills, attention to detail, and ongoing training on privacy protocols and technology platforms. Regular team check-ins and clear escalation pathways also help maintain workflow and support collaboration within the healthcare team.

What are the key skills and qualifications needed to thrive as a Virtual Patient Intake Coordinator, and why are they important?

To thrive as a Virtual Patient Intake Coordinator, you need strong organizational skills, attention to detail, and knowledge of medical terminology, often supported by experience in healthcare administration or medical office procedures. Familiarity with electronic health record (EHR) systems, appointment scheduling software, and secure communication platforms is typically required. Excellent communication, problem-solving, and customer service skills help build trust and rapport with patients remotely. These skills are essential for accurately managing patient information, ensuring compliance, and delivering a seamless intake experience in a virtual healthcare environment.

What does a Virtual Patient Intake Coordinator do?

A Virtual Patient Intake Coordinator is responsible for collecting and managing patient information remotely before their medical appointments. They verify insurance details, gather medical histories, schedule appointments, and ensure all required forms are completed. Their role helps streamline the patient admission process, improves communication between patients and healthcare providers, and supports efficient clinic operations. This position typically involves using electronic health record (EHR) systems and communicating with patients via phone, email, or online portals.
What are popular job titles related to Virtual Patient Intake Coordinator jobs in Indiana? For Virtual Patient Intake Coordinator jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Virtual Patient Intake Coordinator jobs in Indiana look for? The top searched job categories for Virtual Patient Intake Coordinator jobs in Indiana are:
What cities in Indiana are hiring for Virtual Patient Intake Coordinator jobs? Cities in Indiana with the most Virtual Patient Intake Coordinator job openings:
Virtual Patient Intake Coordinator jobs near you
Infographic showing various Virtual Patient Intake Coordinator job openings in Indiana as of July 2026, with employment types broken down into 89% Full Time, and 11% Part Time. Highlights an 89% In-person, and 11% Remote job distribution.

Patient Intake Coordinator

ClearChoice

Indianapolis, IN • On-site

$20 - $24/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 28 days ago

Job description

Join ClearChoice Dental Implant Centers as a Patient Intake Coordinator

Ready to make a real impact every day? Join ClearChoice Dental Implant Centers, a national leader transforming lives through advanced dental implant solutions. As a Patient Intake Coordinator, you'll be the first point of contact for patients, ensuring a seamless, welcoming experience from their first visit to the completion of their treatment journey.

Job Type:Full-Time

Salary: $20.00 - $24.00/hour plus quarterly performance-based bonuses

Why ClearChoice is the best choice for your career:

  • Work in a patient-focused environment with a team that empowers you to succeed
  • Enjoy a predictable Monday-Friday schedule-no weekends required
  • Take advantage of full healthcare benefits including medical, dental, and vision
  • Access a 401(k) retirement savings plan with company match
  • Paid time off and holidays to ensure you maintain a healthy work-life balance
  • Continuous training and professional development to sharpen your skills
  • Thrive in a collaborative, supportive, and mission-driven culture
  • Be part of a company where your passion for helping others leads directly to success-both for your patients and your career

What You'll Do:

  • Serve as the ambassador for the patient experience, ensuring every patient feels valued and supported
  • Manage the patient intake process, including completion of electronic or paper forms and accurate data entry
  • Coordinate and schedule appointments, ensuring smooth workflow between clinical and administrative teams
  • Greet patients warmly, manage check-in/check-out, and maintain a professional, welcoming environment
  • Monitor patient wait times and partner with the General Manager to ensure a seamless experience
  • Answer and direct all incoming calls with professionalism and empathy
  • Maintain and update the Center's calendar to optimize operational efficiency
  • Order and organize patient materials as needed
  • Scan and upload documents into patient records
  • Assist with outgoing shipments and general office organization
  • Perform other duties as needed to support the Center's success

Skills and Experience We're Looking For:

  • Excellent organization and multitasking abilities, with strong communication skills
  • Prior dental or medical office experience preferred
  • Experience in patient admissions, scheduling, or treatment planning preferred
  • Professional demeanor and ability to thrive in a fast-paced, patient-centric environment
  • Basic computer proficiency and comfort with digital record systems
  • A team-oriented mindset with flexibility to support colleagues when needed

Why Choose ClearChoice?
ClearChoice Dental Implant Centers are transforming smiles and lives across the country, with over 100 locations and 100,000 smiles restored. As part of TAG - The Aspen Group, we're committed to bringing better dental care to more people, alongside Aspen Dental, as part of the TAG family of brands.

Ready to Join Us?
Take the next step toward a meaningful, rewarding career at ClearChoice Dental Implant Centers. Apply today and be part of a team that's changing lives, one smile at a time.

TAG - The Aspen Group was built on the simple idea of bringing better healthcare to more people. The independent healthcare practices TAG supports,operatemore than 1,300 locations in 45 states through its six consumer healthcare brands: Aspen Dental,ClearChoiceDental Implant Centers,WellNowUrgent Care, Chapter AestheticStudio, and AZPetVet. Combined, the practices serve more than35,000 patientsa day and more than8 million patientseach year. TAG is headquartered at 800 W. Fulton Market in Chicago. For more information, visit teamtag.com.TAG-The Aspen Group, its affiliates, related companies and supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated againston the basis ofdisability.

Salary: $20.00 - $24.00/hour plus quarterly performance-based bonuses

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