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Intake Associate Jobs in New York (NOW HIRING)

Wellbound

CHHA Intake Coordinator

Brooklyn, NY · On-site

$24 - $27/hr

The CHHA Intake Coordinator serves as the primary point of contact for patients, families, referral ... Education · High School Diploma or GED required. · Associate degree or higher preferred.

Catholic Health Service

Intake Specialist

Garden City, NY · On-site

$18.25 - $24.50/hr

Job Details Intake Specialist serves as the first point of contact for individuals referred to an ... High school diploma or GED required; associate or bachelor's degree in human services, psychology ...

HELP USA

Intake Supervisor

Bronx, NY · On-site

$23.57/hr

The Intake Supervisor will serve as the initial point of contact for new clients, guiding them ... High School Diploma or GED is a prerequisite; an associate or bachelor's degree is preferred.

Catholic Health

Intake Specialist

Garden City, NY · On-site

$18.25 - $24.50/hr

Responsibilities Intake Specialist serves as the first point of contact for individuals referred to ... High school diploma or GED required; associate or bachelor's degree in human services, psychology ...

Catholic Health

Intake Specialist

Garden City, NY · On-site

$18.25 - $24.50/hr

Job Details Intake Specialist serves as the first point of contact for individuals referred to an ... High school diploma or GED required; associate or bachelor's degree in human services, psychology ...

The Treetop ABA Therapy

Intake Coordinator-ABA

Inwood, NY · On-site

$45K - $60K/yr

Intake Coordinator - ABA Therapy (Sales-Focused) Location: Onsite - Inwood, NY Corporate Office ... High school diploma required; associate's or bachelor's degree preferred * Experience in ABA, healt ...

The Treetop ABA Therapy

Intake Coordinator-ABA

Savannah, GA · On-site +1

$45K - $60K/yr

Intake Coordinator - ABA Therapy Location: Remote - Must reside in the USA Schedule: 9:00 a.m.-5:00 ... High school diploma required; associate's or bachelor's degree preferred * Experience in ABA, healt ...

Somekh & Associates

Intake Specialist

Garden City, NY · On-site

$17 - $20/hr

The Intake Specialist handles the Firm's initial contact with potential new clients. The primary functions are to (1) qualify and screen leads for the type of law and conflict of interest, (2) ...

Orthotics LTD

O and P Intake coordinator

Brooklyn, NY · On-site

$40K - $55K/yr

The Intake Coordinator plays a critical role in preparing patients for their orthotic and ... High school diploma or equivalent required; associate's degree preferred. * Experience: * 1-3 years ...

City of New York

Intake Supervisor

Manhattan, NY · On-site

The Intake Supervisor will report to the Deputy Director of General Vending Unit and will ensure ... CLERICAL ASSOCIATE - 10251 Qualifications Qualification Requirements A four-year high school ...

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Intake Associate information

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$43

How much do intake associate jobs pay per hour?

As of Jul 4, 2026, the average hourly pay for intake associate in New York is $28.54, according to ZipRecruiter salary data. Most workers in this role earn between $21.59 and $35.24 per hour, depending on experience, location, and employer.

What is an intake associate?

An intake associate is a professional responsible for collecting and organizing client information during the initial contact or assessment phase. They often work in healthcare, social services, or legal settings, using data entry skills and knowledge of confidentiality protocols to ensure accurate and efficient intake processes.

What's a good job for overthinkers?

An Intake Associate role involves reviewing and processing information, which can suit overthinkers who enjoy attention to detail and structured tasks. This job often requires strong organizational skills and the ability to follow procedures, making it suitable for individuals who prefer methodical work environments.

How much does an intake specialist make?

In North Carolina, an intake specialist typically earns between $30,000 and $45,000 annually, depending on experience, location, and employer. Entry-level positions may start lower, while experienced specialists with certifications can earn higher salaries. The role often requires strong communication skills and familiarity with healthcare or social service environments.

What is the difference between Intake Associate vs Medical Secretary?

AspectIntake AssociateMedical Secretary
Required CredentialsHigh school diploma; some roles may prefer healthcare-related certificationsHigh school diploma; medical office administration certification often preferred
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling, initial data entryManaging correspondence, scheduling, medical record management
Common UsagePatient intake, insurance verificationAdministrative support, appointment coordination

While both roles support healthcare operations, Intake Associates focus on patient intake and data collection, whereas Medical Secretaries handle administrative tasks like scheduling and correspondence. Both positions require strong organizational skills and familiarity with medical environments, but their specific duties differ based on patient interaction versus administrative support.

What are Intake Associates?

Intake Associates are professionals primarily responsible for greeting clients, collecting initial information, and ensuring all documentation is complete when individuals seek services from an organization, such as a law firm, healthcare provider, or social service agency. They are often the first point of contact and play a crucial role in assessing client needs, verifying eligibility, and preparing files for further processing. Their work helps ensure a smooth onboarding process and efficient workflow for the team. Strong communication, organizational, and interpersonal skills are essential for success in this role.

What are some common challenges Intake Associates face when managing high volumes of new client cases?

Intake Associates often encounter periods of high demand, where they must efficiently process a large number of new client intakes while maintaining accuracy and professionalism. Balancing thorough data collection with timely responses can be challenging, especially when working with sensitive or urgent cases. Strong organizational skills, attention to detail, and effective communication with both clients and internal teams are essential to navigating these busy periods successfully.

What jobs pay 4000 a week without a degree?

An Intake Associate typically does not earn $4,000 weekly without specialized experience or high-level responsibilities. High-paying roles that can reach this level without a degree often include sales, real estate, or certain skilled trades like commercial driving or technical trades, which rely more on experience, certifications, or licenses than formal education.

What are the key skills and qualifications needed to thrive as an Intake Associate, and why are they important?

To thrive as an Intake Associate, you need strong organizational skills, attention to detail, and experience with client or patient intake processes, often supported by a high school diploma or relevant administrative background. Familiarity with data entry software, customer relationship management (CRM) systems, and electronic records is typically required. Exceptional communication, empathy, and problem-solving abilities help Intake Associates effectively interact with clients and coordinate with team members. These skills are crucial for accurately gathering information, ensuring smooth onboarding, and maintaining high-quality client service.
What are the most commonly searched types of Intake jobs in New York? The most popular types of Intake jobs in New York are:
What cities in New York are hiring for Intake Associate jobs? Cities in New York with the most Intake Associate job openings:
Intake Associate jobs near you
Infographic showing various Intake Associate job openings in New York as of June 2026, with employment types broken down into 88% Full Time, 6% Part Time, and 6% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $59,355 per year, or $28.5 per hour.
CHHA Intake Coordinator

CHHA Intake Coordinator

Wellbound

Brooklyn, NY • On-site

$24 - $27/hr

Full-time

Posted 22 days ago

Job description

The CHHA Intake Coordinator serves as the primary point of contact for patients, families, referral sources, hospitals, rehab facilities, and physicians regarding Certified Home Health Agency (CHHA) services. This role is responsible for coordinating the intake and onboarding process from referral through start of care (SOC), ensuring timely communication, accurate documentation, insurance verification, and coordination with clinical teams to facilitate seamless patient admissions.

The Intake Coordinator plays a critical role in maintaining strong relationships with referral sources while ensuring compliance with CHHA, Medicare, Medicaid, and HMO requirements.

Key Responsibilities:

Referral Management

· Receive, review, and process referrals from hospitals, rehabilitation facilities, physicians, case managers, and insurance providers.

· Ensure all required documentation is received and accurately entered into agency systems.

· Follow up promptly on incomplete or missing referral information.

Insurance & Eligibility Verification

· Verify Medicare, Medicaid, HMO, and private insurance eligibility.

· Obtain prior authorizations and confirm coverage for CHHA services.

· Ensure all payer requirements are met prior to start of care.

Communication & Customer Service

· Serve as the primary liaison between referral sources, patients & families, clinical staff, and internal departments.

· Provide timely updates regarding referral status, pending documentation, and SOC scheduling.

· Respond promptly to urgent and time-sensitive facilities or rehab referrals.

Case Coordination

· Coordinate and schedule initial nursing and therapy assessments.

· Communicate with clinicians regarding patient needs, referral details, and scheduling availability.

· Assist in assigning skilled nursing, physical therapy, occupational therapy, speech therapy, and other services as appropriate.

Documentation & Data Management

· Maintain accurate patient records and referral documentation within agency databases and Electronic Health Record (EHR) systems.

· Ensure all intake documentation is compliant with agency, state, and federal regulations.

· Track referral status from intake through admission and SOC completion.

Team Collaboration

· Work closely with intake, clinical, scheduling, marketing, and operations teams to support efficient patient onboarding.

· Participate in daily intake meetings and assist with workflow coordination.

· Support agency census growth through excellent customer service and referral management.

Required Qualifications & Skills

Experience

· Minimum of 1 year of experience in home care intake, healthcare coordination, or healthcare administration preferred.

· Prior CHHA or home health experience strongly preferred.

Knowledge

· Understanding of CHHA regulations, Medicare, Medicaid, and HMO requirements.

· Familiarity with intake workflows, authorization processes, and referral management.

Communication Skills

· Excellent verbal and written communication skills

· Strong interpersonal skills with the ability to build and maintain professional relationships with facilities, referral sources and staff

Technical Skills

· Proficiency in Microsoft Outlook and Microsoft Excel.

· Experience with Electronic Health Records (EHR) systems, preferably Homecare Homebase (HCHB).

Attributes

· Highly organized and detail oriented.

· Ability to multitask and prioritize in a fast-paced environment.

· Strong problem-solving and time management skills.

· Ability to work independently and collaboratively under pressure.

Education

· High School Diploma or GED required.

· Associate degree or higher preferred.