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Intake Assistant Jobs in Pennsylvania (NOW HIRING)

Talencia

Intake Coordinator

Philadelphia, PA · On-site

$23/hr

Collect and manage data related to access-to-care initiatives as assigned. * Assist in coordinating intake assessments and ensure timely entry of patient demographic and medical information.

CGA Law Firm P C

Intake Specialist

York, PA · On-site

$17.50 - $23.25/hr

As an Intake Specialist you will manage new client inquiries, gather essential information, screen ... Collaborate with attorneys, paralegals, legal assistants, and administrative staff to facilitate ...

Elwyn

Intake Specialist

Elwyn, PA · On-site

$17.75 - $23.75/hr

They will assist in obtaining necessary information to dispatch mobile crisis teams on first shift. The intake specialist will conduct admissions, track referrals and maintain relationships with ...

Elwyn

Intake Specialist

Media, PA · On-site

$17.75 - $23.75/hr

They will assist in obtaining necessary information to dispatch mobile crisis teams on first shift. The intake specialist will conduct admissions, track referrals and maintain relationships with ...

Elwyn

Intake Specialist

Elwyn, PA · On-site

$17.75 - $23.75/hr

They will assist in obtaining necessary information to dispatch mobile crisis teams on first shift. The intake specialist will conduct admissions, track referrals and maintain relationships with ...

Elwyn

Intake Specialist

PA · On-site

$17.75 - $23.75/hr

They will assist in obtaining necessary information to dispatch mobile crisis teams on first shift. The intake specialist will conduct admissions, track referrals and maintain relationships with ...

FBT Gibbons LLP

Client Intake Manager

Philadelphia, PA · On-site

Work closely with the firm's Assistant General Counsel - Conflicts and Conflicts Attorneys to support conflict research, analysis, and resolution. * Lead the training of Client Intake Specialists and ...

Vitality Hospice

Intake Coordinator

Allentown, PA

$17.75 - $24.25/hr

Maintain confidentiality and comply with HIPAA and all company policies. * Assist with administrative duties related to the intake process. * Collaborate with clinical leadership to ensure an ...

FBT Gibbons LLP

Client Intake Manager

Pittsburgh, PA · On-site

Work closely with the firm's Assistant General Counsel - Conflicts and Conflicts Attorneys to support conflict research, analysis, and resolution. * Lead the training of Client Intake Specialists and ...

Kitay Law Offices

Intake Specialist

Wyomissing, PA · On-site

$17 - $20/hr

Provide helpful guidance and information to prospective clients when the firm cannot assist ... Experience in sales, legal intake, admissions, customer success, business development, customer ...

Kitay Law Offices

Intake Specialist

Wyomissing, PA · On-site

$17 - $20/hr

Provide helpful guidance and information to prospective clients when the firm cannot assist. * ... Experience in sales, legal intake, admissions, customer success, business development, customer ...

Vitality Hospice

Intake Coordinator

Allentown, PA · On-site

$17.75 - $24.25/hr

Maintain confidentiality and comply with HIPAA and all company policies. * Assist with administrative duties related to the intake process. * Collaborate with clinical leadership to ensure an ...

Kitay Law Offices

Intake Specialist

Reading, PA · On-site

$17 - $22.75/hr

Provide helpful guidance and information to prospective clients when the firm cannot assist. * ... Experience in sales, legal intake, admissions, customer success, business development, customer ...

Kitay Law Offices

Intake Specialist

Wyomissing, PA · On-site

$17 - $22.75/hr

Provide helpful guidance and information to prospective clients when the firm cannot assist. * ... Experience in sales, legal intake, admissions, customer success, business development, customer ...

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Showing results 21-40

All JobsIntake JobsIntake Assistant JobsIntake Assistant Jobs in Pennsylvania

Intake Assistant information

See Pennsylvania salary details

$8

$19

$28

How much do intake assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for intake assistant in Pennsylvania is $19.68, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $23.37 per hour, depending on experience, location, and employer.

What is an intake assistant?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.

What are some common challenges intake assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What are the key skills and qualifications needed to thrive as an intake assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

What are the most commonly searched types of Intake jobs in Pennsylvania?

The most popular types of Intake jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Intake Assistant jobs?

Cities in Pennsylvania with the most Intake Assistant job openings:

Intake Assistant jobs near you
Infographic showing various Intake Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,944 per year, or $19.7 per hour.

Intake Coordinator

Infinity Love Home Care LLC

Philadelphia, PA • On-site

Full-time

Re-posted 14 days ago

Job description

About the Role:

The Intake Coordinator plays a critical role in the healthcare and social assistance sector by serving as the primary point of contact for new clients seeking services. This position is responsible for managing the intake process efficiently, ensuring that all necessary information is accurately collected and documented to facilitate timely and appropriate care. The Intake Coordinator collaborates closely with clinical teams, administrative staff, and external agencies to coordinate appointments, verify eligibility, and address client inquiries. By maintaining organized records and following up on pending cases, the coordinator helps streamline service delivery and enhances the overall client experience. Ultimately, this role supports the organization’s mission by ensuring that clients receive prompt access to the care and resources they need.

Minimum Qualifications:

  • High school diploma or equivalent required; Associate’s degree or higher in healthcare administration, social work, or related field preferred.
  • Minimum of 1-2 years experience in a healthcare or social services setting, preferably in an intake or administrative role.
  • Proficiency with electronic health records (EHR) systems and standard office software (e.g., Microsoft Office Suite).
  • Strong understanding of HIPAA regulations and client confidentiality requirements.
  • Excellent communication and interpersonal skills to interact effectively with diverse populations.

Preferred Qualifications:

  • Experience working with insurance verification and authorization processes.
  • Familiarity with community resources and social service programs.
  • Bilingual abilities, particularly in Spanish or other commonly spoken languages in the United States.

Responsibilities:

  • Conduct initial client screenings and gather comprehensive intake information including personal, medical, and insurance details.
  • Schedule and coordinate appointments between clients and healthcare or social service providers.
  • Verify client eligibility and insurance coverage to facilitate service authorization and billing processes.
  • Maintain accurate and confidential client records in compliance with HIPAA and organizational policies.
  • Communicate effectively with clients, families, and multidisciplinary teams to resolve intake-related issues and provide updates.
  • Assist in the development and implementation of intake procedures to improve efficiency and client satisfaction.
  • Follow up on incomplete or pending intake documentation to ensure timely processing.
  • Provide support and guidance to clients navigating the intake process, addressing questions and concerns with professionalism and empathy.

Skills:

The Intake Coordinator utilizes strong organizational skills daily to manage multiple client cases and ensure all documentation is complete and accurate. Effective communication skills are essential for interacting with clients, healthcare providers, and insurance representatives, facilitating clear and compassionate exchanges. Proficiency with electronic health record systems and office software enables the coordinator to efficiently input data, schedule appointments, and track client progress. Problem-solving skills are applied when addressing eligibility issues or resolving discrepancies in client information. Additionally, knowledge of healthcare regulations and confidentiality standards ensures compliance and protects client privacy throughout the intake process.