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Intake Assistant Jobs in Pennsylvania (NOW HIRING)

Premier Comp Solutions

Intake Assistant

Pittsburgh, PA · On-site

$19 - $20/hr

Premier Comp Solutions is seeking a full-time Intake Assistant to help answer the appointment scheduling phone line and perform other administrative tasks for the department. Essential Job Duties ...

Salo, Inc Career Site

Certified Nurse Aide

Fairview, PA · On-site

$22/hr

Help with daily needs such as bathing, toileting, dressing, grooming, eating and nutritional intake. * Assist with ambulation, transfers and range of motion exercises. * Check vitals, measure intake ...

Talencia

Intake Coordinator

Philadelphia, PA · On-site

$23/hr

Collect and manage data related to access-to-care initiatives as assigned. * Assist in coordinating intake assessments and ensure timely entry of patient demographic and medical information.

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Intake Assistant information

See Pennsylvania salary details

$8

$19

$28

How much do intake assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for intake assistant in Pennsylvania is $19.68, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $23.37 per hour, depending on experience, location, and employer.

What is an intake assistant?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.

What are some common challenges intake assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What are the key skills and qualifications needed to thrive as an intake assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

What are the most commonly searched types of Intake jobs in Pennsylvania?

The most popular types of Intake jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Intake Assistant jobs?

Cities in Pennsylvania with the most Intake Assistant job openings:

Intake Assistant jobs near you
Infographic showing various Intake Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,944 per year, or $19.7 per hour.

Intake Assistant

Premier Comp Solutions

Pittsburgh, PA • On-site

$19 - $20/hr

Full-time

Re-posted 4 days ago

Job description

Description:

Join the Premier Comp Solutions team!


Premier Comp Solutions is seeking a full-time Intake Assistant to help answer the appointment scheduling phone line and perform other administrative tasks for the department.


Essential Job Duties Include

  • Responsible for answering the Premier Comp Solutions toll-free appointment scheduling line and obtaining necessary incident and patient demographic information to assist them with scheduling their initial appointment.
  • Enters injured workers information into The PCS computer database system (CMS) and schedules initial medical appointments to include physician, physical therapy (PT) and diagnostic (DIAG) imaging studies.
  • If referrals are received from a new source, this may include setting up insurance companies and employers as "new" accounts in the CMS system.




Requirements:

 Required Education and Experience

  • High School Diploma or equivalent
  • Experienced with computer data entry
  • Familiar with medical terminology
  • Typing 30-35 WPM
  • Excellent communication skills