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Full-Time Executive Assistant

Avamere -7635 SW Durham Road, Tigard, Oregon 97224

Apply online at https://teamavamere.com/

The Executive Assistant supports Avamere' s executive-level leadership with dedicated executive administration and support of scheduling, travel plan and departmental event coordination, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.

Essential Duties and Job Responsibilities

·        Provide leadership with extensive and continuous calendar management, domestic travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.

·        Act as representative of leadership regarding internal and external relations and correspondences and screening communications.

·        Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.

·        Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.

·        Ensure that executive leadership is informed of priorities, deadlines and challenges. Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.

·        Independently perform special projects that require a combined knowledge of administrative needs and technical operations.

·        Complete accurate and detailed leadership department expense reporting and other departmental reports.

·        Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.

·        Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.

·        Track internal and external contacts and maintain contact database.

·        Utilize efficient time management with the nuances of complex administrative assistance at the executive level.

·        Maintain confidentiality in all aspects of team and company information.

·        Operate independently with minimal supervision.

·        Provide back-up administrative support to other departments as necessary.

·        Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).

·        Other duties as required.

Requirements

Education

·        5+ years of experience supporting administrative functions at the executive level

Experience

·        Experience working in healthcare preferred

·        Ability to thrive in a fast-paced environment and operate with a high sense of urgency

·        Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads

·        Ability to observe strict confidentiality in all aspects of services provided

·        Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients

·        Highly developed written communication skills, including report writing, presentations, email correspondence and verbal communication skills, particularly in dealing with people of diverse backgrounds

·        Advanced experience in in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook

·        Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through

·        Proven ability to work independently

·        Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow

·        Demonstrated ability to meet project deadlines

·        Ability to anticipate needs, resourcefulness and responsiveness are essential

·        Ability to consistently strive for excellence and exercise good judgment.

·        Dependability, dedication, and independence

·        Understanding of HIPAA and importance of privacy of patient data

·        Ability to work well under pressure while maintaining a professional demeanor

Benefits

At Avamere, we believe in taking care of our employees. We offer a comprehensive benefits package that includes:

·        Competitive salary

·        Health Insurance: Comprehensive medical, dental, and vision plans. Low individual and family deductible.

·        401 (k) Plan: After 90 days of employment. With matching program.

·        Paid Time Off (PTO):  Accrue up to 4 weeks of time off, accrued sick leave and 6 holidays

·        EAP Canopy with unlimited telehealth mental health visits.

·        Continuing Education and Higher Education Reimbursement.

·        Generous employee referral bonus program.

·        Flexible Spending Accounts & CERA:  Medical FSA, Dependent Care FSA and CERA (Commuter Expense Reimbursement Account).

·        Professional Development: Opportunities for growth and development within the company.

·        Voluntary Benefits: Life insurance, disability coverage, Legal Services, Pet Insurance and more.