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Hr Operations Coordinator Jobs (NOW HIRING)

PAX Sapiens

Operations Coordinator

Broomfield, CO · On-site

Salary: $25/hr to $29/hr Operations Coordinator Organization Summary:PAX sapiens is a grantmaking and operating foundation whose mission is to prevent predictable global catastrophes. We use direct ...

Pavago

Operations Coordinator

You'll work across multiple functions including operations, finance, HR, customer support, logistics, and vendor coordination - helping maintain visibility, accountability, and operational ...

Mondo

Production Operations Coordinator

Irvine, CA

$60 - $65/hr

Production Operations Coordinator , location is On-Site (Irvine, CA) . The start date is ASAP for ... Contract-to-Hire Compensation Range: $60/hr - $65/hr W2 Benefits: Eligible for Health, Dental ...

Wieland

Operations Coordinator

Wheeling, IL · On-site

$24 - $36/hr

The Operations Coordinator will be responsible for supporting daily manufacturing operations by ... Hourly Pay Range : $24.00/hr - $36.00/hr Work Schedule : Monday - Friday Pay Schedule : Bi-Weekly ...

Wieland

Operations Coordinator

Wheeling, IL

$24 - $36/hr

Hourly Pay Range : $24.00/hr - $36.00/hr Work Schedule : Monday - Friday Pay Schedule : Bi-Weekly ... Operations Coordinator Responsibilities: Production Support & Coordination * Prepare and distribute ...

Soni Resources

Operations Coordinator

New York, NY · On-site

$17 - $18.50/hr

The Operations Coordinator will be a part of the global logistics team, and the ideal candidate has ... Experience working with order management systems Compensation: $17-18.50/hr Salary is based on a ...

Logistics Company

Be Seen First

Operations Coordinator

Webster, TX · On-site

$47K/yr

Temp-to-Hire Pay Rate: $18/hr - $23 DOE Job Summary The Operations Coordinator supports daily administrative and operational functions across multiple departments to ensure smooth workflow, accurate ...

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Hr Operations Coordinator information

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How much do hr operations coordinator jobs pay per hour?

As of Jun 15, 2026, the average hourly pay for hr operations coordinator in the United States is $25.61, according to ZipRecruiter salary data. Most workers in this role earn between $20.67 and $29.57 per hour, depending on experience, location, and employer.

What are some common challenges HR Operations Coordinators face in managing employee data and processes?

HR Operations Coordinators often handle large volumes of sensitive employee data and are responsible for ensuring accuracy and compliance with company policies and regulations. Common challenges include managing multiple HR systems, keeping up with frequent policy changes, and balancing routine administrative tasks with urgent employee requests. Effective communication and strong attention to detail are essential, as coordinators regularly collaborate with HR business partners, payroll, and IT teams to resolve issues and maintain smooth HR operations.

What are the key skills and qualifications needed to thrive as an HR Operations Coordinator, and why are they important?

To excel as an HR Operations Coordinator, you need a solid understanding of HR processes, employment law, and HRIS systems, typically backed by a relevant degree or HR certification. Familiarity with software like Workday, ADP, or SAP, as well as strong data management and reporting skills, is essential. Excellent organizational abilities, attention to detail, and strong interpersonal communication set top performers apart. These skills ensure accurate HR administration, compliance, and efficient support for both employees and HR teams.

What does an HR Operations Coordinator do?

An HR Operations Coordinator is responsible for supporting the day-to-day functions of the Human Resources department. Their tasks typically include maintaining employee records, assisting with the onboarding process, coordinating HR projects, and ensuring compliance with company policies and employment laws. They often serve as a point of contact for HR-related questions and may handle payroll processing, benefits administration, or HR data management, depending on the organization. The role requires strong organizational, communication, and problem-solving skills.

What is the difference between Hr Operations Coordinator vs HR Specialist?

AspectHr Operations CoordinatorHR Specialist
CredentialsTypically requires a bachelor's degree in HR, Business, or related fieldSimilar educational requirements, often with HR certifications like SHRM-CP or PHR
Work EnvironmentSupports HR operations, handles administrative tasks, and ensures complianceFocuses on employee relations, recruitment, and policy implementation
Employer & Industry UsageCommon in large organizations with HR departmentsUsed across various industries for specialized HR functions
Search & Comparison IntentOften compared for operational roles in HR teamsCompared for strategic HR functions and employee management

The main difference is that the Hr Operations Coordinator handles HR administrative and operational tasks, ensuring smooth HR processes, while the HR Specialist focuses more on employee relations, recruitment, and HR policy implementation. Both roles require similar educational backgrounds and certifications but serve different functions within HR teams.

More about Hr Operations Coordinator jobs
What cities are hiring for Hr Operations Coordinator jobs? Cities with the most Hr Operations Coordinator job openings:
What are the most commonly searched types of Hr Operations jobs? The most popular types of Hr Operations jobs are:
What states have the most Hr Operations Coordinator jobs? States with the most job openings for Hr Operations Coordinator jobs include:
Hr Operations Coordinator jobs near you
Infographic showing various Hr Operations Coordinator job openings in the United States as of June 2026, with employment types broken down into 75% Full Time, and 25% Part Time. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $53,279 per year, or $25.6 per hour.

Human Resources (HR) & Operations Coordinator

Admiral Communities LLC

Knoxville, TN • On-site

Other

Retirement, PTO

Posted 3 days ago

Job description

About the Job
Admiral Communities is hiring an HR & Operations Coordinator to support our growing property management portfolio and corporate office.
This role provides human resources, administrative, operational, project tracking, and audit support across employee-related processes, field operations, and corporate operations. The position is responsible for helping ensure employee documentation is accurate, onboarding is completed properly, recruiting coordination runs smoothly, internal records are maintained, operational projects stay on track, and teams receive timely support.
The HR & Operations Coordinator plays a critical role in supporting recruiting coordination, onboarding, employee records, HR documentation, PTO and employee status tracking, tenant management, data integrity, document control, vendor compliance, invoice processing, Asana task monitoring, recurring audits, and day-to-day operational execution.
Key Responsibilities:
Human Resources Support:
  • Assist with recruiting coordination, including job postings, applicant tracking, interview scheduling, and candidate communication.
  • Support onboarding for new employees, including collecting required documents, preparing onboarding materials, and coordinating first-day logistics.
  • Maintain employee records, personnel files, offer letters, job descriptions, acknowledgments, and HR-related documentation.
  • Assist with background check coordination, employment verification, and compliance tracking.
  • Help track PTO, holidays, employee status changes, and other HR-related updates.
  • Support internal communications related to company policies, benefits, training, and employee documentation.
  • Assist with maintaining company org charts, employee contact lists, and role-specific documentation.
  • Help coordinate performance review documentation, disciplinary forms, and employee follow-up items as directed by management.
  • Help ensure employee files are complete, organized, confidential, and easy to access when needed.
  • Maintain confidentiality of employee, applicant, tenant, and company information at all times.
Administrative & Office Operations:
  • Answer phone calls and respond to emails from employees, applicants, tenants, vendors, and internal team members, providing professional and timely assistance.
  • Manage incoming and outgoing mail, including sorting, distributing, and daily post office runs.
  • Maintain organized electronic and physical filing systems.
  • Prepare, organize, and maintain employee files, property records, lease agreements, vendor documents, and other essential documents.
  • Provide general administrative support to the corporate office and property management operations team.
  • Assist leadership with follow-up, scheduling, documentation, and task coordination as needed.
Project Tracking, Asana Management & Audits:
  • Monitor Asana daily to ensure HR, operational, recurring, and assigned follow-up tasks are on track.
  • Review task status, due dates, overdue items, and incomplete assignments across the operations team.
  • Follow up with Community Managers, Regional Managers, vendors, and internal team members to confirm task completion and remove bottlenecks.
  • Escalate delayed, incomplete, or high-priority items to management when needed.
  • Help maintain clean and accurate Asana projects, task templates, due dates, assignments, and status updates.
  • Assist with recurring audits of HR files, employee documentation, operational processes, property records, tenant files, vendor documentation, leasing paperwork, invoice processing, and system data.
  • Identify missing information, incomplete documentation, process gaps, and recurring errors.
  • Prepare audit summaries, task lists, and follow-up reports for management review.
  • Support process improvements by helping document recurring issues and recommending ways to improve consistency, accountability, and execution.
Tenant & Data Management:
  • Enter and manage tenant and property information in Rent Manager.
  • Process rent rolls, tenant move-ins, and move-outs.
  • Ensure accurate and timely processing of leases, disclosures, and internal documentation.
  • Maintain compliance with Fair Housing standards and state regulations.
  • Update and maintain accurate records within the property management system.
  • Assist with tenant communication, documentation, and follow-up needs.
Lease & Property Coordination:
  • Collaborate with Community Managers and Regional Managers to complete home purchase documentation.
  • Ensure all leasing and sales paperwork is complete, accurate, and properly filed.
  • Coordinate rental applications and assist tenants throughout the leasing process.
  • Respond to tenant inquiries and support communication needs.
  • Help track missing documents, signatures, applications, approvals, and other required paperwork.
  • Support field teams with administrative needs related to resident files, leasing, home sales, and property compliance.
Vendor Coordination & Compliance:
  • Maintain vendor records including W-9s, business licenses, insurance, and other required documents.
  • Track expirations and follow up on renewals or discrepancies.
  • Assist in verifying invoice accuracy and resolving discrepancies with vendors and internal teams.
  • Help ensure vendor files are complete, organized, and accessible.
  • Communicate with vendors professionally regarding documentation, invoices, and follow-up items.
Invoice & Financial Processing Support:
  • Process invoices from vendors and contractors, ensuring timely entry and routing.
  • Enter invoices into the property management system with accurate coding.
  • Ensure invoices are processed in a timely manner.
  • Support internal verification processes to maintain financial accuracy.
  • Route invoices for review and approval as needed.
  • Assist with tracking missing invoices, documentation, or approvals.
Document & System Management:
  • Maintain accurate and up-to-date employee, tenant, property, vendor, and operational data.
  • Ensure all documentation is properly stored and accessible.
  • Support overall system organization and data integrity.
  • Assist with improving filing systems, workflows, and administrative processes.
  • Help ensure company records are accurate, complete, confidential, and easy to retrieve.
Additional Duties:
  • Perform other duties as assigned, including special projects.
  • Provide HR and operational support to improve efficiency across the company.
  • Assist with cross-functional projects involving HR, operations, vendor compliance, documentation, auditing, project tracking, and reporting.
  • Support leadership with administrative follow-up and task execution as needed.
Success Metrics:
  • Accuracy and completeness of employee, tenant, property, and vendor data.
  • Timeliness and completeness of onboarding paperwork, HR documentation, employee files, and internal follow-up.
  • Responsiveness to employees, applicants, internal teams, tenants, and vendors.
  • Organization, confidentiality, and accessibility of HR, property, vendor, and operational records.
  • Daily visibility into Asana task status, overdue items, and project progress.
  • Timely follow-up on incomplete, overdue, or stalled HR and operational tasks.
  • Completion and accuracy of assigned audits.
  • Identification of missing documentation, process gaps, and recurring errors.
  • Vendor compliance and documentation completeness.
  • Invoice processing speed and accuracy.
  • Consistent follow-through on assigned tasks and special projects.
Qualifications:
  • College degree preferred, but not required.
  • Experience in human resources support, administrative support, office coordination, property management, project coordination, or auditing is a plus.
  • Proficiency in Microsoft Office or Google Workspace, including Word/Docs, Excel/Sheets, Outlook/Gmail, and general office systems.
  • Experience with property management software, Rent Manager, or similar systems is preferred.
  • Experience using Asana, project management software, task tracking systems, or similar tools is preferred.
  • Strong communication and interpersonal skills.
  • Ability to multitask and prioritize in a fast-paced environment.
  • High attention to detail and strong organizational skills.
  • Ability to monitor deadlines, follow up on task completion, and escalate stalled items appropriately.
  • Strong auditing mindset with the ability to identify missing information, inconsistencies, and process gaps.
  • Ability to handle confidential information professionally and discreetly.
  • Ability to work independently and collaboratively with minimal supervision.
  • Professional, dependable, and team-oriented.
Requirements:
  • Valid driver's license.
  • Successful completion of a background check.
Working Conditions:
  • Work is performed in a well-lighted, temperature-controlled indoor environment.
  • Role may require occasional errands, including post office runs or document-related tasks.
Physical Requirements:
  • Ability to sit for extended periods, with intermittent walking.
  • Occasional bending or stooping.
  • Ability to perform general office tasks, including filing, scanning, mail handling, and document organization.
  • Normal hearing and vision, with or without assistance, to perform essential functions.
What We Offer:
  • Competitive salary based on experience.
  • Paid time off and holidays.
  • 401(k) retirement plan.
  • Training and support from an experienced operations team.
  • Team-oriented and supportive work environment.

Equal Opportunity Employer
Admiral Communities is an Equal Opportunity Employer and does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, disability, veteran status, or any other protected characteristic under applicable law.

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