ZipRecruiter

Log In

1

Hoa Secretary Jobs (NOW HIRING)

FirstService Residential

Community Manager

Irvine, CA · On-site

$75K - $78K/yr

Track and ensure requirements are met for processing CA Secretary of State Filings. Communication ... Conduct and advice the HOA Board during the board meetings in accordance to laws and regulations ...

previous page

Showing results 21-24

All JobsHoa Secretary Jobs

Hoa Secretary information

See salary details

$24.5K

$45.9K

$63K

How much do hoa secretary jobs pay per year?

As of Aug 10, 2026, the average yearly pay for hoa secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is an HOA secretary?

HOA Secretaries are responsible for managing and maintaining the official records and documents of a Homeowners Association (HOA). They handle meeting minutes, correspondence, and notices, ensuring compliance with legal requirements and HOA bylaws. Additionally, they may assist in organizing meetings, distributing agendas, and serving as a point of contact for homeowners regarding official communications. Their role is vital in ensuring transparency and proper documentation within the association.

What are some typical challenges faced by an HOA secretary and how can they be effectively managed?

HOA Secretaries often encounter challenges such as maintaining accurate records, ensuring timely distribution of meeting minutes, and managing communication between board members and residents. To handle these effectively, it's important to use organized filing systems—both digital and physical—set reminders for key deadlines, and remain responsive to inquiries. Familiarity with HOA bylaws and proper documentation practices will also help in navigating these responsibilities smoothly, contributing to the board's overall efficiency.

What are the key skills and qualifications needed to thrive as an HOA secretary, and why are they important?

To thrive as an HOA Secretary, you need strong organizational skills, attention to detail, and familiarity with administrative procedures, typically supported by experience in office management or a related field. Proficiency with office software like Microsoft Office, document management systems, and sometimes HOA-specific management platforms is important. Excellent written and verbal communication, discretion, and the ability to multitask help you stand out in this role. These skills ensure accurate record-keeping, effective communication with homeowners and board members, and smooth functioning of the HOA’s administrative operations.
More about Hoa Secretary jobs
What job categories do people searching Hoa Secretary jobs look for? The top searched job categories for Hoa Secretary jobs are:
Infographic showing various Hoa Secretary job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 81% Full Time, 11% Part Time, 1% Temporary, and 5% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Front Desk Receptionist/ Administrative Assistant

Unity, Inc.

Bakersfield, CA • On-site

$17 - $22/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 7 days ago

Job description


Are you stuck in a stagnant JOB? Are you feeling uninspired by your work? Then you just need to find your why.


Our mission is to bring unity, faith, and compassion to our community. Our mission is why we wake up excited for the challenge of changing an entire industry. It’s why we work 40 hours a week. We come to work to serve thousands of neighbors in California.


We strive to enhance the community experience forever, and it all starts with our TEAM.

If what you’re doing isn’t giving you a sense of purpose and you want to join our quest to change an industry, apply today!

About Unity, Inc.:

We are an HOA management company founded in 1979 and rebranded to Unity, Inc. in 2020, owned by Sal Silva.

We have over 40 team members who are 100% dedicated to our mission and making a difference.

And by the way, we are not stuffy or corporate around here.

Here are some of the perks and benefits at Unity, Inc.:

Paid week off in December to observe the holiday season

A 401(k) match 

Health, dental, and vision insurance on day 90

One fully paid workweek to volunteer for your favorite charity or nonprofit

Generous PTO and paid sick-time off

We prioritize work-life balance with health and wellness days


It is a calling, and we are on a mission to bring UNITY and FAITH to an entire industry.


    The front desk receptionist is a critical part of our mission to deliver exceptional service to all Unity customers, primarily through the CRM database, face-to-face interaction, and phone by utilizing various software tools. This position is expected to ensure exceptional service standards and maintain a high level of customer satisfaction. 


    What Winning Looks Like:

    • Identify opportunities for process and office management improvements; design and implement new systems.
    • Build sustainable relationships of trust, integrity, and respect in line with the company's values through open and interactive communication both internally and externally.
    • Perform receptionist duties: greet visitors and answer and direct phone calls.
    • Provide exceptional customer service by responding quickly and courteously to customer inquiries and service requests and taking prompt action to resolve problems and prevent repeat instances.
    • Support Human Resources on several onboarding activities for new employees.
    • Monitor inventory and procurement of office supplies.
    • Serve as a point of contact for all office maintenance. Arranging for repairs, arranging for delivery, and implementing as required.
    • Oversee mailing tasks such as sorting, sending mail, and delivering it to the post office.
    • Scans in payments and scans in checks for designated operating bank accounts.
    • Capture any vendor and homeowner/resident interactions through the CRM database.
    • Assist in processing payments for homeowners that walk in and via mail.
    • Backup for the Customer Support Agents.
    • Manage the inventory of community access items that include keys and remote controls.
    • Maintain association compliance with all Secretary of State requirements.
    • Follow and enforce all communication procedures, guidelines, and policies.
    • Complete other duties as assigned.


    Skills Needed to Win:

    • Ability to assume a high level of accountability to execute and achieve results with strong attention to detail.
    • Knowledge of leadership techniques
    • Ability to organize work and manage time well.
    • Ability to work independently and in cooperation with others.
    • Ability to develop and maintain positive relationships and resolve conflict with peers, vendors, and all homeowners/residents.
    • Excellent customer service skills, including maintaining focus on the customer request/task in a fast-paced environment.
    • Ability to write in a style that is both professional and polished.
    • Ability to speak professionally and communicate with transparency.
    • The ability to adapt to different software and utilize technology quickly is required.
    • Proficiency in Microsoft Outlook and Microsoft Word is required.

    Minimum Qualifications:

    • Current driver’s license

    Education and Experience:

    • A high school diploma or equivalent is required.
    • Minimum of two years’ work experience in an administrative capacity in property management or hospitality fields.

    Salary:

    The range for this role considers a wide range of factors in making compensation decisions, including but not limited to skill sets, experience, training, licensure, certification, and other business and organizational needs. Compensation decisions are based on the facts and circumstances of each case. The current range is a reasonable estimate.