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Hoa Office Manager Jobs (NOW HIRING)

HOA Talent

Community Association Manager

O Fallon, IL · On-site

$45K - $55K/yr

Proficiency in Microsoft Office (Excel, Word, Outlook) * Ability to manage multiple priorities and deadlines Preferred Qualifications * Experience with HOA or community association management

PMP Inc USA

HOA Community Manager

Los Angeles, CA · On-site

$72K - $75K/yr

The HOA Community Manager serves as the primary on-site leader responsible for maintaining the ... Office hours are 9 AM to 6 PM Monday through Friday. Please review the requirements below. If you ...

HOA Talent

Community Association Manager

O Fallon, IL · On-site

$45K - $55K/yr

Proficiency in Microsoft Office (Excel, Word, Outlook) * Ability to manage multiple priorities and deadlines Preferred Qualifications * Experience with HOA or community association management

Associa

General Manager, HOA

Millsboro, DE · On-site

$85K - $95K/yr

... HOA community in Millsboro, DE ... The General Manager is an onsite role overseeing all office, administrative, and maintenance ...

Lennar Homes

HOA Administrator

Pensacola, FL · On-site

Work setting - In Office with some travel to communities as needed Responsibilities: * Works closely with third party HOA Management Companies and legal counsel * Acquires and maintains current ...

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Hoa Office Manager information

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$25.5K

$51.5K

$77.5K

How much do hoa office manager jobs pay per year?

As of Sep 10, 2026, the average yearly pay for hoa office manager in the United States is $51,476.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $59,000.00 per year, depending on experience, location, and employer.

What is an HOA office manager?

HOA Office Managers are professionals responsible for overseeing the daily administrative operations of a Homeowners Association (HOA) office. Their duties typically include managing correspondence, maintaining records, coordinating meetings, handling resident inquiries, and ensuring that HOA policies and procedures are followed. They often act as a liaison between the board of directors, residents, vendors, and other stakeholders. Effective HOA Office Managers contribute to the smooth functioning of the community and help uphold the association's bylaws and standards.

What are the key skills and qualifications needed to thrive as an HOA office manager?

To thrive as a HOA Office Manager, you need strong organizational abilities, knowledge of property management, and familiarity with HOA regulations, typically supported by experience in administrative roles or property management certification. Proficiency with property management software, Microsoft Office Suite, and accounting systems is often required. Excellent communication, problem-solving, and customer service skills help in managing resident concerns and coordinating with vendors and board members. These competencies ensure efficient operations, compliance, and positive community relations within a homeowners association.

What are some common challenges faced by an HOA office manager, and how can they be addressed?

HOA Office Managers often encounter challenges such as balancing the diverse needs of homeowners with community rules, handling conflict resolution, and managing multiple administrative tasks simultaneously. Effective communication, strong organizational skills, and a thorough understanding of HOA policies are crucial in navigating these challenges. Building good relationships with board members, residents, and vendors, as well as staying current with relevant regulations, can help ensure smooth operations and a positive community environment.

What is the difference between Hoa Office Manager vs Hoa Administrative Coordinator?

AspectHoa Office ManagerHoa Administrative Coordinator
CredentialsTypically requires experience in property management, administrative skills, and sometimes certifications in HOA managementUsually needs administrative experience, basic knowledge of HOA operations, and organizational skills
Work EnvironmentOffice setting within HOA community, overseeing staff and operationsOffice environment supporting HOA activities, assisting with communication and documentation
Employer & Industry UsageCommonly employed by HOA boards, property management companies, or community associationsUsed within HOA organizations to support administrative functions
Search & Comparison IntentPeople comparing roles related to HOA management and administrationIndividuals seeking administrative support roles within HOAs

The Hoa Office Manager typically has more responsibilities in overseeing HOA operations and staff, often requiring specific experience or certifications. The Hoa Administrative Coordinator focuses on supporting daily administrative tasks, communication, and documentation. Both roles are essential in HOA management but differ mainly in scope and seniority.

Is Hoa Office Manager an entry level position?

An HOA Office Manager is typically not an entry-level position; it usually requires prior experience in office administration, customer service, or property management. Strong organizational skills, knowledge of HOA operations, and sometimes certifications are often expected for this role.

What cities are hiring for Hoa Office Manager jobs?

Cities with the most Hoa Office Manager job openings:

What are the most commonly searched types of Hoa Office jobs?

The most popular types of Hoa Office jobs are:

What states have the most Hoa Office Manager jobs?

States with the most job openings for Hoa Office Manager jobs include:

What are popular job titles related to Hoa Office Manager jobs?

For Hoa Office Manager jobs, the most frequently searched job titles are:

Hoa Office Manager jobs near you

Community Association Manager

O Fallon, IL • On-site

HOA Talent
See more jobs at HOA Talentexternal

$45K - $55K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 8 days ago

Job description

Job Title: Community Association Manager
Location: O'Fallon, IL (On-site)
Salary: $45,000 - $55,000/yr
About the Role
HOATalent is hiring on behalf of Community Property Management (CPM Gateway) for a Community Association Manager to support the day-to-day operations of residential communities, including HOAs, condos, and neighborhood associations across Illinois and Missouri.
This role is ideal for someone with property management, HOA management, leasing, or strong administrative experience who enjoys working directly with residents, board members, and vendors.
Key Responsibilities
  • Manage daily operations of assigned HOA and residential communities
  • Conduct routine property inspections and identify maintenance or compliance issues
  • Coordinate vendors and contractors for repairs, maintenance, and capital projects
  • Serve as the primary point of contact for homeowners, HOA board members, and committees
  • Prepare board meeting materials and attend board and annual meetings (some evenings required)
  • Maintain accurate records, reports, and community documentation
  • Support budgeting, invoice processing, and accounts receivable tracking
  • Assist with monthly financial reporting, including variance reports
  • Collaborate with internal teams to ensure smooth community operations
  • Build and maintain strong relationships with vendors and stakeholders

Required Qualifications
  • 2+ years of experience in property management, HOA management, leasing, administrative support, or customer-facing roles
  • Strong organizational and time management skills
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office (Excel, Word, Outlook)
  • Ability to manage multiple priorities and deadlines

Preferred Qualifications
  • Experience with HOA or community association management
  • Familiarity with property management software (AppFolio, Yardi, Buildium, or similar)
  • Professional certifications such as CMCA®, AMS®, or PCAM® (or willingness to obtain)

Work Environment & Requirements
  • Ability to conduct on-site inspections (walking properties, climbing stairs)
  • Valid driver's license and reliable transportation required
  • Availability for occasional evening board meetings and emergency situations

Compensation & Benefits
  • Salary: $45,000 - $55,000/yr
  • Health, dental, and vision insurance
  • 11 days paid time off (PTO)
  • 401(k) with 4% employer match

About Community Property Management (CPM Gateway)
CPM Gateway has been serving communities across Missouri and Illinois for over 35 years. The company specializes in HOA and community association management, helping neighborhoods operate efficiently while fostering strong relationships with residents and boards.
CPM values transparency, collaboration, and a people-first approach-creating an environment where employees can make an impact while working with a supportive team.

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