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What are the key skills and qualifications needed to thrive as a group air agent, and why are they important?

To thrive as a Group Air Agent, you need strong organizational skills, attention to detail, and experience with airline booking and ticketing, often supported by a background in travel or hospitality. Proficiency in global distribution systems (GDS) such as Sabre or Amadeus and familiarity with fare rules and group contracts are typically required. Excellent customer service, problem-solving abilities, and clear communication help manage client expectations and resolve issues effectively. These skills are crucial for ensuring seamless travel arrangements, client satisfaction, and efficient handling of group bookings.

What is a group air agent?

Group Air Agents are travel professionals who specialize in coordinating and managing airline reservations for groups, such as corporate teams, sports teams, tour groups, or event attendees. They work with airlines to secure group rates, manage booking logistics, and ensure that all travelers' needs are met. Group Air Agents handle negotiations, ticketing, and changes, making group travel more efficient and cost-effective. Their expertise helps clients navigate airline policies, baggage requirements, and travel documentation, ensuring a smooth group travel experience.

What are some common challenges faced by group air agents when managing large group bookings, and how can they be addressed?

Group Air Agents often encounter challenges such as coordinating travel for large parties with varying preferences, ensuring seat availability, and managing last-minute changes or cancellations. To address these issues, agents rely on strong organizational skills, effective communication with both clients and airlines, and familiarity with group booking policies. Building good relationships with airline representatives and using specialized booking systems can help streamline the process and provide flexible solutions for clients.

What is the difference between Group Air Agent vs Passenger Service Agent?

AspectGroup Air AgentPassenger Service Agent
CertificationsTypically required: TSA certification, airline-specific trainingSame as Group Air Agent: TSA certification, airline training
Work EnvironmentAirport terminals, airline offices, group travel settingsAirport terminals, customer service counters, passenger areas
Employer & Industry UsageAirlines, travel groups, tour operatorsAirlines, airports, travel agencies
Job FocusManaging group bookings, coordinating group travel logisticsAssisting individual passengers, ticketing, check-in, customer service

Both roles require similar certifications and work in airport environments, but Group Air Agents focus on managing group travel logistics, while Passenger Service Agents primarily assist individual passengers with check-in and customer service. Understanding these differences helps job seekers target the right position in the airline industry.

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Group Air Agent jobs near you
Infographic showing various Group Air Agent job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, and 4% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Group Air Agent - Dedicated

ADTRAV Travel Management

Baton Rouge, LA • Remote

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

ADTRAV rating

8.7

Company rating: 8.7 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

2nd of 11 rated travel agencies

Job description

ADTRAV Travel Management, founded in 1977, has over four decades of experience in managing corporate, government, vacation, group, meetings, and incentive travel programs across the United States. We have experienced steady growth throughout our history and are currently ranked as one of the top business travel management companies in the country.

ADTRAV is seeking a Group Air Agent - Dedicated to focus on group air travel reservations for ADTRAV on a dedicated account. The position will be responsible for organizing, booking, ticketing, and generating reports for multiple groups simultaneously and providing high touch, white glove service. They will also act as liaison for the dedicated account and work with leadership on negotiating group air contracts and discounts.

Essential Duties and Responsibilities include the following:

  • Book and ticket air travel for groups up to 4,000 travelers on a dedicated account, which includes organizing manifests, booking, ticketing, reporting, and making changes as needed.
  • Be responsive to travelers and clients throughout the booking process.
  • Follow up with clients regarding travel plans and adjust as needed.
  • Utilize Sabre to book and issue airline reservations, accurately and efficiently.
  • Maintain sufficient account knowledge to assist clients without delay.
  • Research and coordinate airline contracts, in conjunction with the leadership team.
  • Work with leadership to manage group blocks, attrition, and utilization.
  • Check queues daily to ensure accuracy and that all issued tickets are complete.
  • Act as a liaison for dedicated group air account.
  • Meet all KPIs as required for the position and outlined by management (e.g., productivity, transactions, errors, SLAs), including maintaining consistent attendance and adherence to the schedule.
  • Communicate with airlines on flight changes, seating, and upgrades and provide updates to the client as needed.
  • Document all information in the CRM and other tools as required.
  • Utilize various applications, including GDS, online booking tools, and various internal applications.
  • Follow ADTRAV policies, procedures, and approved workflows on how to service travelers.
  • Provide excellent customer service in every interaction with travelers. Show empathy and be able to identify and solve traveler issues.
  • Communicate effectively with other agents and employees to solve problems, gather information, and service travelers.
  • Become knowledgeable in ADTRAV's industry and customer base.
  • Participate in ongoing training to continuously build knowledge and skills in the industry.
  • Represent ADTRAV by embracing the company values and maintaining effective working relationships with employees, partners, vendors, and clients.
  • Adhere to company policies and procedures.
  • Other duties as assigned.

Qualifications:

  • High school diploma or equivalent required.
  • At least 2 years experience as a group booking and ticketing agent; complex international experience a plus, in both geographical locations and rate structures.
  • Experience working with VIP clients and providing high touch, white glove service.
  • Experience contracting and issuing block space preferred.
  • Strong knowledge and experience with GDS systems; Sabre required, Amadeus a plus. Proficient with Sabre pricing to include phases.
  • Highly knowledgeable of city, airline, hotel, and car rental codes.
  • Working knowledge and proficiency in Fly America, Open Skies, and federal travel regulations.
  • Strong computer and typing skills, which includes the ability to navigate quickly between programs and using shortcut keys.
  • Demonstrated experience learning and using technology, and ability to use multiple applications and monitors at one time.
  • Ability to consistently deliver excellent customer service, internally and externally.
  • Proficient with Microsoft Office suite (Outlook, Word, Excel, Teams).
  • Experience using CRM to enter and track activities.
  • Excellent English written and verbal communication skills.
  • Excellent listening skills; able to listen to and respond to the traveler’s needs and clarify as needed.
  • Strong attention to detail with emphasis on accuracy and quality.
  • Highly self-motivated and able to manage multiple tasks and groups in a fast-paced environment and with minimal supervision.
  • Excellent time-management and organizational skills, with a proven ability to meet deadlines and work well under pressure.
  • Strong organizational and problem-solving abilities.
  • Ability to communicate ideas and concepts clearly and concisely, while also being open to receive feedback and direction as needed.
  • Able to present a professional and positive demeanor with internal and external customers/clients and work cooperatively.
  • Ability to work remotely and meet the company home-office requirements.
  • Able to sit and work at a computer for extended periods of time, without leaving the work area.
  • Able to work a schedule that falls between Monday-Friday, 7am-7pm CT. Able to work overtime and some weekends and holidays as needed.
  • Be able to successfully attend and pass new hire and department specific training.
  • Able to maintain confidentiality of company and client information.
  • Able to successfully pass a credit, criminal, and/or employment reference background check.

The pay range for this position is $25-$26/hour; we may consider pay outside this range. Pay is based on experience booking group travel and working with VIP travelers. ADTRAV offers a competitive benefits package that includes medical, dental, vision, life, disability, Flexible Spending Accounts, 401(k), and PTO.

ADTRAV Corporation an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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