Grant Program Coordinator Jobs (NOW HIRING)

The Department of Molecular Oncology strives to enhance basic research excellence by establishing a robust research group focused on the molecular and cellular aspects of cancer research, particularly in signaling pathways and crosstalk between tumor and tumor microenvironment in tumor initiation, progression and metastasis, and resistance to various therapies
The Grant Program Manager's primary purpose is to provide administrative oversight to the grant process for large scale/and or multiple grant activities for the department. This position also requires one to anticipate needs, to recognize situations requiring assistance and have the ability to refer to or perform any necessary tasks and to comprehend the goals of the department. The Grant Program Manager will provide administrative and financial oversight and support for activities in the research mission area.
The ideal candidate for the Grant Program Manager role brings a strong background in post-award grant administration, including preparing and submitting progress reports and establishing and managing grant budgets, along with demonstrated experience in pre-award grant submission and overall grant management. Experience working with major funding agencies such as the National Institutes of Health (NIH), Department of Defense (DoD), and Cancer Prevention and Research Institute of Texas (CPRIT) is highly valued, as is the ability to collaborate effectively with faculty, administrators, and cross-functional research support teams.
Minimum $37.98 - Midpoint $47.60 - Maximum $57.21 per hour, based on a 40-hour work week.
The typical work schedule is hybrid, onsite 50% of the time and based on business needs, with occasional evenings during peak seasons.
Work location: Texas Medical Center.
Why Us?
The Grant Program Manager role offers the opportunity to directly support groundbreaking cancer research while working alongside leading scientists and administrators at UT MD Anderson. This position provides meaningful exposure to complex research portfolios, opportunities for professional growth in research administration, and a balanced hybrid work environment that supports both collaboration and flexibility.
• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.
Responsibilities
Pre-Award Management
• Manage grant administration activities for research faculty
• Coordinate grant application submissions with the Grant Program Coordinator and ensure compliance with institutional and sponsor requirements
• Communicate with the Office of Grants and Contracts, Office of Research Administration, Office of Sponsored Programs, and the National Institutes of Health regarding grant preparation, submissions, subcontracts, and core grants
• Liaise with subcontract personnel at collaborating institutions regarding deadlines, budgets, and submission requirements
• Develop and review research and grant budgets for accuracy and compliance
• Meet with faculty to assess research funding needs and grant support requirements
• Prepare and maintain Excel spreadsheets tracking periodic reports and deadlines
• Process Advance Setup requests and support Multi-Principal Investigator awards such as SPORE and MIRA
• Assist with proposal submissions during high-volume submission periods
Post-Award Administration
• Meet with faculty upon award receipt to review allowable costs and grant management processes
• Provide grant metrics and reporting to the Department Administrator
• Evaluate research plans, expenditures, and personnel for compliance with approved budgets and milestones
• Monitor and advise on fund reallocations and expense transfers in accordance with sponsor deadlines
• Complete milestone, annual, and final progress reports
• Prepare and process BAFs, BTRs, No Cost Extensions, Prior Level of Effort requests, and waiver requests
• Review Federal Financial Reports with the Financial Analyst upon receipt
• Manage project closeouts, including unused funds, equipment disposition, and intellectual property considerations
• Conduct proactive meetings with Principal Investigators to review funding status, personnel support, and compliance requirements
• Process ePAFs in coordination with the Financial Analyst and communicate with the SubK team on sub-award actions
• Mentor and develop others in grant program processes
Departmental Support
• Manage quarterly effort reporting for the department in the ECC system
• Assist with forecasting models to monitor current and future funding needs in collaboration with the Department Administrator, Financial Analyst, and faculty
• Serve as the Space Representative and support completion of the annual space survey
EDUCATION
• Required: Bachelor's Degree
WORK EXPERIENCE
• Required: Two years grant management experience such as grant writing, grant submission and financial administration and one year of lead or supervisory experience
• Preferred: Post-award grant administration, including preparing and submitting progress reports and establishing and managing grant budgets. Prior experience with pre-award grant submission and grant management with funding agencies such as NIH, Department of Defense, and CPRIT
• May substitute required education degree with additional years of equivalent experience on a one to one year basis and successful completion of the LEADing Self Accelerate and/or LEADing Self Discover programs may substitute for one year of required supervisory or management experience, with completion of both programs substituting for a maximum of two years
OTHER REQUIREMENTS
• Required: Must pass pre-employment skills test as required and administered by Human Resources
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information

• Requisition ID: 180936
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Day/Evening
• Minimum Salary: US Dollar (USD) 79,000
• Midpoint Salary: US Dollar (USD) 99,000
• Maximum Salary : US Dollar (USD) 119,000
• FLSA: exempt and not eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: Yes
• Referral Bonus Available?: Yes
• Relocation Assistance Available?: Yes

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