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Graduate Program Coordinator Jobs in New York (NOW HIRING)

City of New York

PROGRAM COORDINATOR

Manhattan, NY · On-site

... as a Program Coordinator who will: - Prepare evaluation reports, policies, procedures, and ... Graduate education beyond the baccalaureate degree may be substituted for the community liaison ...

City of New York

PROGRAM COORDINATOR

Manhattan, NY · On-site

... as a Program Coordinator who will: - Prepare evaluation reports, policies, procedures, and ... Graduate education beyond the baccalaureate degree may be substituted for the community liaison ...

City of New York

PROGRAM COORDINATOR

Manhattan, NY · On-site

$80K - $90K/yr

... NM-I to function as a Program Coordinator who will: -Prepare evaluation reports, policies ... Graduate education beyond the baccalaureate degree may be substituted for the community liaison ...

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$31.2K

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$103.9K

How much do graduate program coordinator jobs pay per year?

As of Sep 12, 2026, the average yearly pay for graduate program coordinator in New York is $60,135.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,900.00 and $67,800.00 per year, depending on experience, location, and employer.

What is a graduate program coordinator?

A Graduate Program Coordinator is an administrative professional who supports the operations of graduate-level academic programs at a college or university. Their responsibilities typically include assisting students with program requirements, managing admissions processes, coordinating course schedules, and serving as a liaison between students, faculty, and administration. They play a crucial role in ensuring that graduate students have the information and resources they need to successfully complete their programs. Graduate Program Coordinators may also help with event planning, student orientation, and maintaining academic records. Their work helps ensure the smooth functioning of graduate programs and contributes to a positive student experience.

How does a graduate program coordinator typically collaborate with faculty and students to ensure program success?

A Graduate Program Coordinator acts as a central point of contact, working closely with faculty to organize course offerings, schedule meetings, and communicate program requirements. They support students by providing guidance on academic policies, assisting with registration, and facilitating communication between students and faculty advisors. Regular collaboration is key to addressing student concerns, implementing curriculum changes, and ensuring smooth program operations. This role often requires balancing administrative duties with interpersonal communication to foster a supportive academic environment.

What are the key skills and qualifications needed to thrive as a graduate program coordinator, and why are they important?

To thrive as a Graduate Program Coordinator, you need strong organizational skills, attention to detail, and knowledge of academic policies, often supported by a bachelor's degree and experience in higher education administration. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional interpersonal skills, problem-solving abilities, and effective communication set standout coordinators apart. These skills ensure smooth program operations, positive student experiences, and compliance with institutional and accreditation requirements.

What is the difference between Graduate Program Coordinator vs Internship Coordinator?

AspectGraduate Program CoordinatorInternship Coordinator
Required CredentialsBachelor's degree; often a master's preferredBachelor's degree typically sufficient
Work EnvironmentHigher education institutions, universitiesUniversities, colleges, or corporate training programs
Employer & Industry UsageAcademic institutions managing graduate programsOrganizations coordinating internship placements
Common Search & Comparison IntentUnderstanding roles in graduate educationManaging internship programs and student placements

The main difference is that a Graduate Program Coordinator focuses on managing graduate-level programs within academic institutions, while an Internship Coordinator handles internship placements for students or interns. Both roles require strong organizational skills and communication, but they serve different educational or organizational levels.

Is it hard to be a graduate program coordinator?

Being a graduate program coordinator involves managing multiple responsibilities such as student support, program administration, and communication with faculty, which can be demanding but manageable with strong organizational and communication skills. Familiarity with database management tools and a good understanding of academic policies are often required, and the role may involve working under tight deadlines and handling complex schedules.

What does a graduate program coordinator do?

A graduate program coordinator manages the administrative aspects of graduate programs, including student enrollment, course scheduling, and compliance with university policies. They often serve as a point of contact for students and faculty, utilize database and communication tools, and ensure smooth program operations.

What are the most commonly searched types of Graduate Program jobs in New York?

The most popular types of Graduate Program jobs in New York are:

What are popular job titles related to Graduate Program Coordinator jobs in New York?

For Graduate Program Coordinator jobs in New York, the most frequently searched job titles are:

What job categories do people searching Graduate Program Coordinator jobs in New York look for?

The top searched job categories for Graduate Program Coordinator jobs in New York are:

What cities in New York are hiring for Graduate Program Coordinator jobs?

Cities in New York with the most Graduate Program Coordinator job openings:

Graduate Program Coordinator jobs near you
Infographic showing various Graduate Program Coordinator job openings in New York as of September 2026, with employment types broken down into 92% Full Time, and 8% Contract. Highlights an 100% In-person job distribution, with an average salary of $60,135 per year, or $28.9 per hour.

Program Coordinator

Bronx, NY • On-site

Albert Einstein College of Medicine
See more jobs at Albert Einstein College of Medicineexternal

Full-time

Posted 22 days ago

Job description

About Us
The Program Coordinator provides administrative and operational support for the Belfer Institute for Advanced Biomedical Studies and the Career and Professional Development (CPD) Program. Working under the general direction of the Assistant Director, the Program Coordinator independently coordinates program operations, administers processes and initiatives, interprets and applies established policies and procedures, and serves as a resource to students, postdoctoral fellows, faculty, staff, and external partners.
We serve a vibrant community of over 300+ graduate students, 200+ postdocs, and early career researchers providing them with the resources and support they need to achieve their academic, career, and professional goals.
POSITION RESPONSIBILITIES
The Program Coordinator provides comprehensive administrative, operational, and programmatic support for the Belfer Institute for Advanced Biomedical Studies and the Career and Professional Development (CPD) Program. This role coordinates professional development initiatives, manages program organization and communications, maintains databases and web content, supports budget and financial processes, and serves as a point of contact for students, postdoctoral fellows, faculty, staff, and external partners.
The Program Coordinator plays a critical role in ensuring the effective delivery of programs and services that foster research excellence, career readiness, community engagement, and professional success for graduate students, postdoctoral fellows, and early career researchers.
RESPONSIBILITIES
Program Coordination/Administration:
  • Provide administrative support for the Belfer Institute and Career and Professional Development (CPD) Program daily operations.
  • Oversee administrative operations and coordination for all Belfer Institute, CPD, and BSL programs including planning, on-site execution, and post-event follow-up.
  • Coordinate and administer the annual calendar of professional development programming for graduate students, postdocs, and researchers across the Belfer Institute and CPD Programs.
  • Facilitate the annual postdoctoral fellow check-in initiative to support engagement, communication, and resource awareness.
  • Track postdoctoral appointments and notify department administrators and faculty mentors in advance of the institutional five-year postdoctoral term limit to ensure compliance with applicable policies.
  • Monitor attendance and manage data tracking for the annual Responsible Conduct of Research (RCR) course.
  • Manage CPD budget by tracking and reconciling expenses related to program expenditures.
  • Process reimbursements, purchase requisitions, vendor payments, and supply orders using institutional financial and procurement systems.
  • Perform other related duties as assigned.

Database and Website Management:
  • Maintain College Central Network (job) database for CPD, including twice-yearly student and postdoc bulk uploads.
  • Maintain and update new job postings in opportunities bulletin and contact employers as needed about current job postings.
  • Maintain and update a database of alumni and employers, ensuring accurate record-keeping of title, company, and contact information.
  • Maintain listing of external contacts and speakers for CPD programming and events.
  • Manage digital communications for the Belfer Institute and CPD by publishing timely updates, event schedules across program websites and online calendars.
  • Assist in maintaining internal postdoctoral fellow records and databases.
  • Coordinate with web team and IT department on website updates for CPD and Belfer Institute.

Communication:
  • Compile and draft content for the Belfer Institute weekly and monthly newsletters.
  • Curate and disseminate CPD programming for distribution through relevant institutional or departmental communications channels.
  • Serve as primary contact for shared email inboxes, ensuring timely, accurate responses.

Collaboration & Support:
  • Collaborate with the Graduate Division Office on joint activities and other institutional offices as needed.
  • Participate in departmental meetings, committees, and special initiatives as assigned.

QUALIFICATIONS
EDUCATION AND EXPERIENCE
  • Bachelor's degree preferred.
  • Minimum of 2-3 years of relevant administrative, program coordination, higher education, nonprofit, or related experience.

SKILLS AND COMPETENCIES
  • Excellent written and oral communication, interpersonal, and organizational skills.
  • Highly organized and detail oriented with a demonstrated ability to multitask, solve problems independently, and adapt to shifting priorities.
  • Willingness and ability to learn new software platforms (e.g., Banner).
  • Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel), Adobe Acrobat, and internet navigation.
  • Experience with calendar management, scheduling meetings, and maintaining minutes preferred.
  • Knowledge of marketing software (Constant Contact, MailChimp, Canva) is a plus.
  • Experience with expense management systems (Emburse, EPRO) and purchase orders is useful but not required.

Additional Information
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is listed below. Albert Einstein College of Medicine considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.
Minimum Salary Range
USD $70,000.00/Yr.
Maximum Salary Range
USD $75,000.00/Yr.

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