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Graduate Program Assistant Jobs in Missouri (NOW HIRING)

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Graduate Program Assistant information

What is a graduate program assistant?

Graduate Program Assistants are staff members who provide administrative and operational support to graduate programs within universities or colleges. Their responsibilities often include coordinating admissions processes, assisting students and faculty, managing records, organizing events, and ensuring compliance with institutional policies. They play a crucial role in maintaining smooth communication among students, faculty, and external departments, helping to create an efficient and supportive academic environment for graduate students.

How does a graduate program assistant typically collaborate with faculty and students in their daily work?

Graduate Program Assistants play a key liaison role, supporting both faculty and graduate students by coordinating schedules, managing program communications, and assisting with the administration of academic processes like admissions or thesis submissions. They often handle inquiries from students, organize program events, and ensure faculty have the resources needed for teaching and advising. Regular collaboration with academic advisors, department chairs, and administrative offices is essential to keep the program running smoothly and to address any issues promptly.

What is the difference between Graduate Program Assistant vs Research Assistant?

AspectGraduate Program AssistantResearch Assistant
Required CredentialsTypically a graduate student or recent graduateUsually a student or early-career professional with relevant skills
Work EnvironmentAdministrative settings, academic institutions, or program officesLaboratories, research centers, or field sites
Employer & Industry UsageUniversities, colleges, and educational programsResearch institutions, universities, and labs
Common Search & Comparison IntentUnderstanding program support roles in academiaResearch project involvement and technical tasks

The Graduate Program Assistant primarily handles administrative and program support tasks within academic settings, often requiring a background in education or related fields. In contrast, Research Assistants focus on supporting research projects, often requiring technical skills and familiarity with research methodologies. While both roles are common in academic environments, they serve different functions and skill sets.

What qualifications do you need to be a graduate program assistant?

A graduate program assistant typically needs a bachelor's degree and enrollment in a graduate program. Strong organizational, communication, and computer skills are also important, along with familiarity with office software and sometimes specific knowledge related to the field or department.

How much does a graduate program assistant get paid?

The salary for a graduate program assistant typically ranges from $12 to $20 per hour, depending on the institution, location, and level of experience. Some positions may also offer stipends or benefits, especially in research or academic settings.

What are the key skills and qualifications needed to thrive as a graduate program assistant, and why are they important?

To thrive as a Graduate Program Assistant, you need strong organizational skills, attention to detail, and a background in office administration, often supported by a bachelor's degree. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional communication, customer service, and problem-solving abilities help you effectively support students and faculty. These skills ensure efficient program operations, positive student experiences, and smooth coordination of academic activities.

What are the most commonly searched types of Graduate Program jobs in Missouri?

The most popular types of Graduate Program jobs in Missouri are:

What are popular job titles related to Graduate Program Assistant jobs in Missouri?

For Graduate Program Assistant jobs in Missouri, the most frequently searched job titles are:

What job categories do people searching Graduate Program Assistant jobs in Missouri look for?

The top searched job categories for Graduate Program Assistant jobs in Missouri are:

What cities in Missouri are hiring for Graduate Program Assistant jobs?

Cities in Missouri with the most Graduate Program Assistant job openings:

Graduate Program Assistant jobs near you
Infographic showing various Graduate Program Assistant job openings in Missouri as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Graduate Advising Specialist

Truman State University

Kirksville, MO • On-site

$38K - $40K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 2 days ago

New

Truman State University rating

8.4

Company rating: 8.4 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

99th of 618 rated colleges and universities

Job description

Posting Details
Position Information
Position Title
Graduate Advising Specialist
Job Responsibilities
Academic Advising
  • Provide comprehensive academic advising services to online and in-person graduate students, as well as undergraduate students interested in pursuing graduate studies, using electronic and other communication methods that accommodate the needs of working professionals.
  • Serve as a resource and advocate for students, addressing their academic concerns and referring them to appropriate resources and support services.
  • Collaborate with campus departments including admissions and various academic students to help returning students transition to the campus community.
  • Develop online orientation videos and similar resources for graduate students.
  • Assist the Director of Student Success with updating yearly sample plans and enrollment guidelines.
  • Serve on appropriate committees, represent department at campus-wide events, and participate in ongoing professional development.
  • Advise approximately 50 freshmen advisees in addition to graduate students.
  • Serve as a secondary advisor for Returning Students.

Graduate Program Coordination
  • Collaborate with campus partners to coordinate and facilitate the advising process.
  • Assist Graduate Admission Counselor with recruiting students to Truman graduate programs.
  • Organize and conduct presentations, workshops, and information sessions.
  • Develop and deliver workshops tailored to enhance graduate student success.
  • Develop and maintain a graduate student online orientation.
  • Maintain accurate and up-to-date student records.

Required Qualifications
  • Bachelor's degree.
  • Strong ability to work independently.
  • Intellectual curiosity.
  • Ability to work collegially and independently.
  • Excellent written, oral, organizational, and interpersonal skills.

Preferred Qualifications
  • Master's degree.
  • Experience working with college students in an advising capacity.
  • Experience in academic advising or in student developmental counseling.

Posting Detail Information
Posting Number
S327P
Open Date
08/12/2026
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Applications must be submitted electronically at http://employment.truman.edu/. For assistance with submitting an application, please contact Human Resources at 660-785-4031 or hrstaff@truman.edu. Final candidates will be expected to undergo and successfully pass a background check.
Review of applications will begin August 31, 2026 and continue until the position is filled.
Truman offers an attractive benefits package including: paid sick and vacation time; paid holidays; medical, dental, vision, life and disability insurance; and retirement plan. Paid parental leave and tuition discount are available for eligible employees after one year. For more information, visit https://hr.truman.edu/benefits/
Salary
$38,500-40,000 annually, commensurate with qualifications and experience
Non Discrimination Statement
Truman State University is an equal opportunity employer. We do not discriminate in hiring, promotion, or any other employment practices on the basis of race, color, religion, national origin, ancestry, sex (including pregnancy), age, disability, protected veteran status, or any other characteristic protected by federal or Missouri law. We are committed to fair and equal treatment in all aspects of employment. Inquiries about these policies may be directed to the Institutional Compliance Officer, 660-785-4354, and titleix@truman.edu.
Truman is committed to providing reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate form or to request an accommodation, please contact Human Resources, McClain Hall 101, 100 E. Normal, Kirksville, MO 63501, 660-785-4031 orhrstaff@truman.edu.

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