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Graduate Program Assistant Jobs in Missouri (NOW HIRING)

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Graduate Program Assistant information

What is a graduate program assistant?

Graduate Program Assistants are staff members who provide administrative and operational support to graduate programs within universities or colleges. Their responsibilities often include coordinating admissions processes, assisting students and faculty, managing records, organizing events, and ensuring compliance with institutional policies. They play a crucial role in maintaining smooth communication among students, faculty, and external departments, helping to create an efficient and supportive academic environment for graduate students.

How does a graduate program assistant typically collaborate with faculty and students in their daily work?

Graduate Program Assistants play a key liaison role, supporting both faculty and graduate students by coordinating schedules, managing program communications, and assisting with the administration of academic processes like admissions or thesis submissions. They often handle inquiries from students, organize program events, and ensure faculty have the resources needed for teaching and advising. Regular collaboration with academic advisors, department chairs, and administrative offices is essential to keep the program running smoothly and to address any issues promptly.

What are the key skills and qualifications needed to thrive as a graduate program assistant, and why are they important?

To thrive as a Graduate Program Assistant, you need strong organizational skills, attention to detail, and a background in office administration, often supported by a bachelor's degree. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional communication, customer service, and problem-solving abilities help you effectively support students and faculty. These skills ensure efficient program operations, positive student experiences, and smooth coordination of academic activities.

What is the difference between Graduate Program Assistant vs Research Assistant?

AspectGraduate Program AssistantResearch Assistant
Required CredentialsTypically a graduate student or recent graduateUsually a student or early-career professional with relevant skills
Work EnvironmentAdministrative settings, academic institutions, or program officesLaboratories, research centers, or field sites
Employer & Industry UsageUniversities, colleges, and educational programsResearch institutions, universities, and labs
Common Search & Comparison IntentUnderstanding program support roles in academiaResearch project involvement and technical tasks

The Graduate Program Assistant primarily handles administrative and program support tasks within academic settings, often requiring a background in education or related fields. In contrast, Research Assistants focus on supporting research projects, often requiring technical skills and familiarity with research methodologies. While both roles are common in academic environments, they serve different functions and skill sets.

How much does a graduate program assistant get paid?

The salary for a graduate program assistant typically ranges from $12 to $20 per hour, depending on the institution, location, and level of experience. Some positions may also offer stipends or benefits, especially in research or academic settings.

What qualifications do you need to be a graduate program assistant?

To be a graduate program assistant, candidates typically need a bachelor's degree or current enrollment in a graduate program, strong organizational and communication skills, and proficiency with office software. Some positions may require prior experience in administrative support or related fields.

What are the most commonly searched types of Graduate Program jobs in Missouri?

The most popular types of Graduate Program jobs in Missouri are:

What are popular job titles related to Graduate Program Assistant jobs in Missouri?

For Graduate Program Assistant jobs in Missouri, the most frequently searched job titles are:

What job categories do people searching Graduate Program Assistant jobs in Missouri look for?

The top searched job categories for Graduate Program Assistant jobs in Missouri are:

What cities in Missouri are hiring for Graduate Program Assistant jobs?

Cities in Missouri with the most Graduate Program Assistant job openings:

Graduate Program Assistant jobs near you
Infographic showing various Graduate Program Assistant job openings in Missouri as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Online and Graduate Program Specialist - SEMO Online and Graduate Services

Southeast Missouri State University

Cape Girardeau, MO • On-site

Full-time

Posted 16 days ago

Key responsibilities

  • Provide academic advising to online and domestic graduate students through various communication methods.

  • Guide students through onboarding processes such as transfer credit evaluations, course substitutions, and program selection.

  • Monitor student enrollment and progress, identify at-risk students, and take action to support retention and degree completion.

Southeast Missouri State University rating

8.2

Company rating: 8.2 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

151st of 630 rated colleges and universities

Job description

Salary: Depends on Qualifications
Location : Cape Girardeau, MO
Job Type: Full-Time
Job Number: 202600294
Division: Enrollment Management and Student Success
Department: SEMO Online and Graduate Services
Opening Date: 08/21/2026
Position Summary
Online and Graduate Program Specialist
SEMO Online and Graduate Services
Full Time
The Office of SEMO Online and Graduate Services at Southeast Missouri State University is dedicated to supporting student success and academic progress. The Online Program Specialist plays a vital role in advising, onboarding, and retaining online and domestic graduate students. This position requires a professional who thrives in a fast-paced, student-centered environment, can manage multiple priorities simultaneously, and is motivated by helping students achieve their educational goals.
While this position primarily supports online learners, it is based on campus. A hybrid schedule may be considered after successful completion of training and demonstration of proficiency in job duties.
This role operates in a fast-paced, student-centered environment that requires frequent multitasking, proactive communication, and attention to detail. While the work can be challenging and requires managing high volumes of student interactions, it is deeply rewarding; each day offers opportunities to help students reach their educational and career goals.
Primary Responsibilities
  • Provide academic advising to online and domestic graduate students through in-person, phone, email, and virtual appointments
  • Guide students through the onboarding process, including transfer credit evaluations, course substitutions, and program selection to align with individual goals
  • Support students facing academic, personal, or financial challenges by connecting them with appropriate university or community resources
  • Implement proactive communication and retention strategies consistent with SEMO's flipped advising model
  • Monitor student enrollment and progress, identify at-risk students, and take timely action to support retention and degree completion
  • Collaborate with academic departments and colleges to coordinate course offerings and ensure timely degree progression
  • Lead and supervise graduate assistants and student employees supporting online and graduate program initiatives
  • Participate in recruitment activities, representing SEMO Online and Graduate Services at events and in communications with prospective students
  • Maintain accurate and timely records and create and run reports using systems such as Banner, Degree Works, SupportNET, and Microsoft 365
  • Stay informed of best practices in distance education, online learning, and academic advising through professional development
  • Serve as a liaison between SEMO Online and designated academic departments, sharing data, trends, and student insights to support institutional decision-making
  • Maintain knowledge in distance education, online learning, and academic advising by attending workshops, conferences, webinars and reviewing research

Required Qualifications
  • Bachelor's degree. A Bachelor's Degree in counseling, higher education, student affairs, or a related area is a plus.
  • Demonstrated excellence in customer service
  • Demonstrated ability to communicate effectively and professionally both written and verbally
  • Strong time management skills
  • Proficiency with technology and data systems, including Microsoft 365; ability to learn and navigate multiple software platforms efficiently
  • Experience using data and reports to make informed decisions or improve processes
  • Demonstrated problem-solving skills, including the ability to analyze situations, identify solutions, and implement effective action plans
  • Demonstrated conflict-resolution skills with the ability to manage emotional or stressful student situations calmly and constructively
  • Demonstrated ability to prioritize multiple tasks effectively
  • Strong organizational skills with accuracy and attention to detail
  • Demonstrated ability to adapt to change, pivot quickly in response to shifting priorities, and maintain productivity
  • Ability to work independently with minimal supervision, exercising sound judgment and initiative
  • Knowledge of academic advising, student services, or a related higher education field is a plus
  • Experience supervising or mentoring employees is a plus

Required Information & Deadline
Application Deadline: To ensure full consideration, applications must be received by September 4, 2026. The position is available immediately and will remain open until filled.
To Apply: Complete the application by clicking on the APPLY button at the top of the page. You will need to submit the following in order for your application materials to be complete.
  • Cover letter
  • Current resume
  • Names and contact information of three professional references may be asked for later, if not previously submitted

Additional Information
About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.
Southeast Missouri State University provides an excellent benefits package. For complete benefit details visit our website at

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