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Graduate Program Assistant Jobs in Colorado (NOW HIRING)

US Department of the Air Force

$18.70/hr

ALL LEVELS Must be a high school graduate, or equivalent; and be able to provide proof (i.e., diploma or equivalent) for verification. AND CY PROGRAM ASSISTANT (TARGET LEVEL): * 18 months working in ...

U.S. Department of Defense (DOD)

$18.70/hr

ALL LEVELS Must be a high school graduate, or equivalent; and be able to provide proof (i.e., diploma or equivalent) for verification. AND CY PROGRAM ASSISTANT (TARGET LEVEL): * 18 months working in ...

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Graduate Program Assistant information

What is a graduate program assistant?

Graduate Program Assistants are staff members who provide administrative and operational support to graduate programs within universities or colleges. Their responsibilities often include coordinating admissions processes, assisting students and faculty, managing records, organizing events, and ensuring compliance with institutional policies. They play a crucial role in maintaining smooth communication among students, faculty, and external departments, helping to create an efficient and supportive academic environment for graduate students.

How does a graduate program assistant typically collaborate with faculty and students in their daily work?

Graduate Program Assistants play a key liaison role, supporting both faculty and graduate students by coordinating schedules, managing program communications, and assisting with the administration of academic processes like admissions or thesis submissions. They often handle inquiries from students, organize program events, and ensure faculty have the resources needed for teaching and advising. Regular collaboration with academic advisors, department chairs, and administrative offices is essential to keep the program running smoothly and to address any issues promptly.

What is the difference between Graduate Program Assistant vs Research Assistant?

AspectGraduate Program AssistantResearch Assistant
Required CredentialsTypically a graduate student or recent graduateUsually a student or early-career professional with relevant skills
Work EnvironmentAdministrative settings, academic institutions, or program officesLaboratories, research centers, or field sites
Employer & Industry UsageUniversities, colleges, and educational programsResearch institutions, universities, and labs
Common Search & Comparison IntentUnderstanding program support roles in academiaResearch project involvement and technical tasks

The Graduate Program Assistant primarily handles administrative and program support tasks within academic settings, often requiring a background in education or related fields. In contrast, Research Assistants focus on supporting research projects, often requiring technical skills and familiarity with research methodologies. While both roles are common in academic environments, they serve different functions and skill sets.

What qualifications do you need to be a graduate program assistant?

A graduate program assistant typically needs a bachelor's degree and enrollment in a graduate program. Strong organizational, communication, and computer skills are also important, along with familiarity with office software and sometimes specific knowledge related to the field or department.

How much does a graduate program assistant get paid?

The salary for a graduate program assistant typically ranges from $12 to $20 per hour, depending on the institution, location, and level of experience. Some positions may also offer stipends or benefits, especially in research or academic settings.

What are the key skills and qualifications needed to thrive as a graduate program assistant, and why are they important?

To thrive as a Graduate Program Assistant, you need strong organizational skills, attention to detail, and a background in office administration, often supported by a bachelor's degree. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional communication, customer service, and problem-solving abilities help you effectively support students and faculty. These skills ensure efficient program operations, positive student experiences, and smooth coordination of academic activities.
What are the most commonly searched types of Graduate Program jobs in Colorado? The most popular types of Graduate Program jobs in Colorado are:
What are popular job titles related to Graduate Program Assistant jobs in Colorado? For Graduate Program Assistant jobs in Colorado, the most frequently searched job titles are:
What job categories do people searching Graduate Program Assistant jobs in Colorado look for? The top searched job categories for Graduate Program Assistant jobs in Colorado are:
What cities in Colorado are hiring for Graduate Program Assistant jobs? Cities in Colorado with the most Graduate Program Assistant job openings:
Graduate Program Assistant jobs near you
Infographic showing various Graduate Program Assistant job openings in Colorado as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Graduate Program Coordinator

Colorado State University

Fort Collins, CO • On-site

$50K - $70K/yr

Full-time

Posted 12 days ago

Colorado State University rating

6.7

Company rating: 6.7 out of 10

Based on 49 frontline employees who took The Breakroom Quiz

485th of 617 rated colleges and universities

Job description


Position Summary:
The Graduate Program Coordinator manages admissions, student communications, recruitment, events, and administrative operations for graduate programs in the Department of Ecosystem Science and Sustainability (ESS). ESS administers eight graduate programs: four research-based degrees (MS and PhD in Ecosystem Sustainability; MS and PhD in Watershed Science), one professional master's program (PSM in Ecosystem Science and Sustainability), and three graduate certificates (Carbon Management, Water Resources, and Environmental Data Science).
This position provides essential support across all programs, including prospective student recruitment and communications, admissions processing, new student onboarding, event coordination, and registration and university form assistance. The Graduate Program Coordinator leads these functions and may contribute to additional departmental needs such as course scheduling, instructor and GTA hiring coordination, staff meeting support, and marketing and communications.
Full consideration date: August 14, 2026
Essential Job Duties:
  • Graduate Admissions and Recruitment: Manage the graduate admissions process, including prospective student communications, recruitment events, and support for faculty and admissions committees.
  • Graduate Student Support: Assist enrolled students with onboarding, registration, curriculum questions, and university forms and deadlines.
  • Outreach and Alumni Relations: Support recruitment outreach and alumni engagement as part of ESS's collaborative outreach efforts across staff and faculty.
  • Event Coordination: Plan and coordinate departmental events, including orientation, community-building activities, faculty meetings, and seminars.
  • Other Related Duties: Contribute to other department tasks as needed, including course scheduling and coordinating instructor and GTA hires.

Conditions of Employment:
  • Pre-employment Background Check.

Supervision:
  • Position may supervise student staff.

Minimum Qualifications:
  • Bachelor's degree.
  • 2-3 years of administrative, program coordination, or student services experience.

Preferred Qualifications:
  • Familiarity with CSU systems, including Aries, Slate, Scait, Kuali, course scheduling, and HR procedures.
  • Experience with MS Office (Word, Excel, PowerPoint, Teams), calendar management, and meeting coordination.
  • Experience with event coordination, including scheduling, advertising/promotion, and implementation.
  • Experience with marketing to prospective students and engagement with alumni, including managing mailing distribution lists.
  • Prior experience interacting with diverse student groups, staff, and faculty.
  • Background in higher education with knowledge of academic policies and procedures.
  • Communication skills and ability to work collaboratively.
  • Experience managing tasks independently and adapting to shifting priorities.

Salary Range
$50,000 - $70,000
Required Application Documents
To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Cover Letter, Resume/CV
Employee Benefits
Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
  • Review our detailed benefits information here.
  • Explore the additional perks of working at CSU here.
  • For the total value of CSU benefits in addition to wages, use our compensation calculator.
  • Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!

Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEO
Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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About Colorado State University

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Colorado State University is one of the nation’s top public Tier 1 Research universities and an institution on the rise. Our Ram success is driven by an ambition to be excellent in all we do combined with an unparalleled location that is one of the fastest-growing and most vibrant areas in the country. CSU is a higher education destination for working and learning for faculty, staff, and students from across Colorado, the nation, and around the globe. CSU has produced record enrollment in the past decade, built on all-time highs in student diversity and student success, experienced record fundraising and research expenditures that keep hitting new highs year-after-year, and our faculty are known nationally and internationally for their groundbreaking research. Among other recognition for research and creative scholarship, CSU was recognized in 2022 as one of 10 top research institutions in the world contributing to solving the COVID pandemic. CSU is thriving, with a five-year average enrollment of more than 33,400 students. The record-setting 2022 incoming class of 5,517 students reflects 25% from diverse populations and 24% who were first in their families to attend college. CSU graduates find success with 85% securing a job related to their career plans within six months of graduation. More than nine out of 10 Rams would select CSU again, demonstrating the quality of the campus and learning environments.

Industry

Education

Company size

5,001 - 10,000 Employees

Headquarters location

Fort Collins, CO, US

Year founded

1870

Social media

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