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Graduate Executive Assistant Jobs (NOW HIRING)

University of San Diego

Executive Assistant 1

San Diego, CA · On-site

$21.82 - $27.79/hr

Executive Assistant 1 Posting #: 5671 Position Status: Full-time regular Location: San Diego ... Provide excellent customer service while assisting all undergraduate/graduate students and parents ...

NextDeavor Inc.

Executive Assistant

San Jose, CA

$46.78/hr

Executive Assistant 16+ Month W2 Contract San Jose, CA Here's how you'll make an impact on the team ... High School Graduate * Positive can-do attitude, no ego - willing to follow through and do what it ...

State of Pennsylvania

Executive Assistant

Harrisburg, PA · On-site

$78K - $119K/yr

As an Executive Assistant for the Department of Human Services you will support high-level leaders ... graduate work in public administration to the level of a Master's Degree; or * Any equivalent ...

Indiana University

Executive Assistant

Columbus, IN · On-site

$45K - $50K/yr

Undergraduate and graduate students have access to degrees from Indiana University conferred in ... Job Summary The Executive Assistant is responsible for high-level administrative tasks in direct ...

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How much do graduate executive assistant jobs pay per year?

As of Aug 8, 2026, the average yearly pay for graduate executive assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What is a graduate executive assistant?

Graduate Executive Assistants are recent university graduates who provide high-level administrative support to senior executives or management within an organization. Their responsibilities typically include managing schedules, organizing meetings, preparing reports, handling correspondence, and assisting with special projects. This role serves as an entry point for graduates to gain valuable experience in business operations and executive management, often offering opportunities for professional growth and development. Graduate Executive Assistants need to demonstrate strong organizational, communication, and problem-solving skills. The position can be a stepping stone to higher-level administrative or managerial roles within a company.

What are the key skills and qualifications needed to thrive as a graduate executive assistant?

To thrive as a Graduate Executive Assistant, you need strong organizational, time management, and administrative skills, often supported by a relevant degree or prior office experience. Familiarity with office productivity software (like Microsoft Office Suite), calendar management systems, and sometimes project management tools is typically required. Excellent communication, discretion, and problem-solving abilities set exceptional candidates apart in this role. These skills and qualities are vital for efficiently supporting executives, managing sensitive information, and ensuring smooth daily operations.

What are some common challenges faced by graduate executive assistants when supporting senior executives, and how can they be overcome?

Graduate Executive Assistants often face challenges such as managing shifting priorities, handling confidential information, and adapting to a fast-paced work environment. Balancing multiple tasks for senior executives requires strong organizational skills and the ability to anticipate needs. Building trust and maintaining clear communication with both the executive and other team members is essential. Newcomers can overcome these challenges by seeking feedback, proactively learning the executive’s preferences, and utilizing digital tools to stay organized.

Is being a graduate executive assistant a stressful job?

Graduate executive assistants often face stress due to managing multiple tasks, tight deadlines, and high expectations from supervisors. The role requires strong organizational skills, adaptability, and the ability to handle a fast-paced environment, which can contribute to job-related stress.
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Graduate Executive Assistant jobs near you
Infographic showing various Graduate Executive Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant II

University of Arkansas for Medical Sciences

Little Rock, AR • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 21 days ago

University of Arkansas for Medical Sciences rating

7.4

Company rating: 7.4 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

336th of 616 rated colleges and universities

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for "Find Jobs for Students".
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.
Closing Date:
08/15/2026
Type of Position:
Management - Operations
Job Type:
Regular
Work Shift:
Sponsorship Available:
No
Institution Name:
University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
  • Health: Medical, Dental and Vision plans available for qualifying staff and family
  • Holiday, Vacation and Sick Leave
  • Education discount for staff and dependents (undergraduate only)
  • Retirement: Up to 10% matched contribution from UAMS
  • Basic Life Insurance up to $50,000
  • Career Training and Educational Opportunities
  • Merchant Discounts
  • Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department:
COM | Peds Administration
Department's Website:
Summary of Job Duties:
The Executive Assistant II provides executive-level administrative and operational support to the Department of Pediatrics Chair, Associate Dean for Child Health, Arkansas Children's Pediatrician-in-Chief, Assistant Dean for Child Health Administration, and other departmental leaders.
This position manages complex calendars and travel, coordinates meetings and special events, processes purchases, supports office operations, and prepares executive correspondence and materials. The Executive Assistant II serves as a key liaison among UAMS and Arkansas Children's leadership, faculty, staff, visitors, vendors, and external stakeholders. The position requires professionalism, discretion, sound judgment, and the ability to manage confidential information and multiple priorities.
Qualifications:
  • Bachelor's degree in business, public relations, or related PLUS three (3) years experience working in a high level administrative role for an executive or in a academic medical setting OR High school diploma and seven (7) years of experience in a high level administrative role, including calendar management.
  • Intermediate working knowledge of Microsoft Office

Additional Information:
Responsibilities
  • Manage executive calendars, meetings, and travel arrangements.
  • Coordinate in-person, virtual, and hybrid meetings.
  • Prepare meeting agendas, materials, and logistics.
  • Plan departmental meetings, retreats, and special events.
  • Coordinate event locations, catering, technology, vendors, and guest support.
  • Process purchases, invoices, travel reimbursements, and other expenses.
  • Maintain office supplies and coordinate equipment or maintenance requests.
  • Prepare correspondence, reports, presentations, and other documents.
  • Answer calls, greet visitors, and respond to routine questions.
  • Maintain departmental files and records.
  • Coordinate special projects and track deadlines and deliverables.
  • Provide administrative support to departmental leadership.
  • Perform other duties as assigned.

Salary Information:
Commensurate with education and experience
Required Documents to Apply:
Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:
N/A
Frequent Physical Activity:
Hearing, Manipulate items with fingers, including keyboarding, Pulling, Pushing, Reaching, Repetitive Motion, Sitting, Standing, Talking, Walking
Occasional Physical Activity:
Driving, Lifting, Stooping
Benefits Eligible:
Yes

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