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Executive Assistant To The Managing Director Jobs

Sigma Nursing

Executive Assistant to the CEO

$65K - $75K/yr

... directed toward the highest-priority work of the organization. This is a high-visibility, high ... But calendar management is just the beginning. In this role, you are also a communications partner ...

Altana

Executive Assistant to the CEO

New York, NY · On-site +1

$145K - $170K/yr

Own and manage the CEO's calendar against company priorities * Protect focus time, sequence ... Prepare briefs to increase meeting effectiveness Office of the CEO Operations * Partner with the ...

Noblis

Senior Executive Assistant to the CEO

Reston, VA · On-site

Board of Trustees Support maintains direct engagement with Trustees and their offices. Prepares all ... Manages expense reports and vendor relationships for both principals * Establishes and maintains ...

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How much do executive assistant to the managing director jobs pay per year?

As of Aug 8, 2026, the average yearly pay for executive assistant to the managing director in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What does an executive assistant to the managing director do?

An Executive Assistant to the Managing Director provides high-level administrative support by managing schedules, coordinating meetings, preparing reports, and handling correspondence. They often act as a gatekeeper, prioritizing tasks and ensuring the Managing Director’s time is used efficiently. In addition, they may assist with project management, travel arrangements, and confidential matters. Their role is crucial in helping the Managing Director focus on strategic responsibilities by managing day-to-day administrative tasks.

What are the key skills and qualifications needed to thrive as an executive assistant to the managing director, and why are they important?

To thrive as an Executive Assistant to the Managing Director, you need exceptional organizational abilities, attention to detail, and proficiency in office administration, typically supported by relevant experience or a degree in business administration. Mastery of calendar management tools, Microsoft Office Suite, and sometimes CRM or expense management systems is crucial. Outstanding communication, discretion, and proactive problem-solving distinguish top performers in this role. These skills ensure efficient support for the Managing Director, enabling smooth operations and effective decision-making at the executive level.

What are some common challenges faced by an executive assistant to the managing director, and how can they be effectively managed?

Executive Assistants to the Managing Director often navigate competing priorities, frequent schedule changes, and high-pressure situations. Maintaining strong organizational skills and adaptability is key, as the role requires juggling confidential matters, coordinating with multiple departments, and anticipating the needs of the Managing Director. Building proactive communication and a strong rapport with both the executive and other team members helps streamline processes and minimizes miscommunication. Leveraging technology and setting up efficient systems for calendar management, document handling, and task tracking can further enhance productivity and reduce stress.
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What cities are hiring for Executive Assistant To The Managing Director jobs? Cities with the most Executive Assistant To The Managing Director job openings:
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Executive Assistant To The Managing Director jobs near you
Infographic showing various Executive Assistant To The Managing Director job openings in the United States as of August 2026, with employment types broken down into 87% Full Time, 10% Part Time, and 3% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant to the President

Wright State University

Dayton, OH • On-site

$65K/yr

Other

Re-posted 13 days ago

Wright State University rating

5.5

Company rating: 5.5 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

587th of 616 rated colleges and universities

Job description

Position Information
Position Information (Default Section)
EEO Statement
Wright State University is an equal opportunity employer.
Faculty Rank or Job Title
Executive Assistant to the President
Job Category:
Administrative (exempt/non-exempt)
Department
President Administration
EEO number:
26P313
Position FTE
100%
Minimum Annual Salary
$65,000
Salary Band:
UC S05
Job Summary/Basic Function:
The Executive Assistant to the President provides high-level, confidential administrative and operational support to the President and the Office of the President. This position manages executive scheduling, communications, office operations, meeting preparation, stakeholder interactions, and follow-up on presidential priorities while exercising sound judgment, discretion, professionalism, and a strong commitment to excellent service.
Minimum Qualifications
  • Bachelor's degree and at least five years of progressively responsible administrative, executive support, office management, or related experience; or an equivalent combination of education and experience.
  • Experience providing direct administrative or operational support to a senior executive, cabinet-level leader, board-level leader, elected official, or comparable high-level administrator.
  • Experience managing complex calendars, executive communications, meeting preparation, confidential records, office workflows, and follow-up systems in a complex organization.
  • Excellent written and verbal communication skills, including experience drafting, editing, and proofreading professional correspondence, reports, presentations, and other executive-level materials.
  • Strong judgment, discretion, organization, problem-solving, attention to detail, and ability to manage multiple priorities with limited supervision.
  • Proficiency with office management systems, standard business software, administrative procedures, and tools used to coordinate schedules, documents, meetings, and communications.
Preferred Qualifications
  • Experience in higher education, public sector, government, or another complex stakeholder environment.
  • Experience supporting a president, chief executive, cabinet-level officer, board-level leader, or comparable senior administrator.
  • Experience coordinating executive-level projects, presidential or organizational initiatives, budget-related processes, travel, events, or high-level stakeholder communications
Knowledge, Skills, and Abilities:
  • Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced executive office environment.
  • Ability to anticipate needs, identify issues, exercise sound judgment, and recommend appropriate next steps.
  • Professional judgment and ability to work independently with limited supervision.
  • Strong service orientation and ability to interact effectively with individuals at all levels of the university and community.
  • Ability to maintain composure, professionalism, confidentiality, and accuracy under pressure.
Essential Functions and percent of time:
35% - Provide executive administrative and operational support to the President
  • Manage daily operations of the Office of the President and carry out complex assignments on behalf of the President, exercising independent judgment and appropriate action. Initiate, compose, edit, and prepare correspondence, reports, presentations, and other executive-level materials. Review communications directed to the President, including electronic mail, and prioritize matters requiring attention, response, or follow-up.
  • Anticipate problems, critical issues, and opportunities as they arise and advise the President accordingly. Coordinate and track presidential priorities, special projects, and cross-functional action items; monitor deadlines and follow up with senior leaders and other stakeholders to ensure timely completion. Handle highly confidential and sensitive information with discretion and sound judgment. Exercise signature authority when authorized and maintain office procedures, systems, and workflows to support efficient, high-quality service.
35% - Manage the President's calendar, priorities, and daily workflow
  • Manage the President's schedule, including meetings, appointments, events, travel, and related logistics, ensuring effective use of time and preparation for commitments. Prepare materials, agendas, data, and logistics for meetings, events, and decision-making; coordinate follow-up on action items.
  • Respond to inquiries and unscheduled visitors, assess needs, provide appropriate responses, and refer matters to the appropriate office, unit, or individual. Investigate, resolve, redirect, or elevate problems and concerns that come before the Office of the President.
30% - Serve as the primary administrative liaison for the Office of the President
  • Serve as a primary administrative point of contact between the Office of the President, senior university leaders, faculty governance representatives, external stakeholders, and other constituents. Research and gather information to support recommendations, communications, directives, and initiatives originating from the Office of the President.
  • Recommend, develop, and prepare agendas, materials, and related documents for presidential meetings. Maintain effective working relationships and represent the Office of the President with professionalism, responsiveness, confidentiality, and service.
  • Coordinate Office of the President administrative resources, including purchasing, travel, memberships, budget tracking, and related operational processes, as assigned.
Essential Functions and percent of time (cont'd):
Non-Essential Functions and percent of time:
Working Conditions
  • To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
  • Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants
Posting Date
06/25/2026
First Consideration Date:
07/10/2026
Closing Date
Open Until Filled
Yes

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