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Graduate Executive Assistant Jobs (NOW HIRING)

Friedman Staffing

Executive Assistant

Manhattan, NY · On-site

$85K - $90K/yr

An Executive Assistant is needed at a very prestigious law firm on the West Side of NYC to support ... This is a more junior position needing a College Graduate with just 2 or more years of law firm ...

OC Home Buyers

Executive Assistant

Anaheim, CA

$60K - $80K/yr

Executive Assistant to the Chief Executive Officer (CEO) Orange County, CA | Full-Time | In-Office ... graduate with exceptional organizational skills. * Experience with Microsoft Office and Google ...

Packn Fresh LLC

Executive Assistant

Grand Prairie, TX · On-site

$30K - $40K/yr

High School graduate minimum Experience/Skills: Minimum of 5-year experience in an Executive Assistant role preferably in food packaging/processing industry. Bilingual a plus (English and Spanish)

Packn Fresh LLC

Executive Assistant

Grand Prairie, TX · On-site

$30K - $40K/yr

High School graduate minimum Experience/Skills: Minimum of 5-year experience in an Executive Assistant role preferably in food packaging/processing industry. Bilingual a plus (English and Spanish)

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Graduate Executive Assistant information

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$30K

$64.5K

$102.5K

How much do graduate executive assistant jobs pay per year?

As of Aug 8, 2026, the average yearly pay for graduate executive assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What is a graduate executive assistant?

Graduate Executive Assistants are recent university graduates who provide high-level administrative support to senior executives or management within an organization. Their responsibilities typically include managing schedules, organizing meetings, preparing reports, handling correspondence, and assisting with special projects. This role serves as an entry point for graduates to gain valuable experience in business operations and executive management, often offering opportunities for professional growth and development. Graduate Executive Assistants need to demonstrate strong organizational, communication, and problem-solving skills. The position can be a stepping stone to higher-level administrative or managerial roles within a company.

What are the key skills and qualifications needed to thrive as a graduate executive assistant?

To thrive as a Graduate Executive Assistant, you need strong organizational, time management, and administrative skills, often supported by a relevant degree or prior office experience. Familiarity with office productivity software (like Microsoft Office Suite), calendar management systems, and sometimes project management tools is typically required. Excellent communication, discretion, and problem-solving abilities set exceptional candidates apart in this role. These skills and qualities are vital for efficiently supporting executives, managing sensitive information, and ensuring smooth daily operations.

What are some common challenges faced by graduate executive assistants when supporting senior executives, and how can they be overcome?

Graduate Executive Assistants often face challenges such as managing shifting priorities, handling confidential information, and adapting to a fast-paced work environment. Balancing multiple tasks for senior executives requires strong organizational skills and the ability to anticipate needs. Building trust and maintaining clear communication with both the executive and other team members is essential. Newcomers can overcome these challenges by seeking feedback, proactively learning the executive’s preferences, and utilizing digital tools to stay organized.

Is being a graduate executive assistant a stressful job?

Graduate executive assistants often face stress due to managing multiple tasks, tight deadlines, and high expectations from supervisors. The role requires strong organizational skills, adaptability, and the ability to handle a fast-paced environment, which can contribute to job-related stress.
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Graduate Executive Assistant jobs near you
Infographic showing various Graduate Executive Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant

East Ridge Nursing and Rehab

Miami, FL

Full-time

Re-posted 6 days ago

Job description

East Ridge Village is seeking an Executive Assistant! 

Job Summary:

The Executive Assistant provides support and is responsible for various clerical functions, such as report preparation, contract management, policy and procedure management, and organizing standing committee meetings, as well as Board meetings. The Executive Assistant prepares correspondence and various documents to communicate with the residents and staff.

Job Duties:

  • Serves as administrative support to the Executive Director.
  • Maintains an accurate calendar for the Executive Director.
  • Responsible for any correspondence as required by the Executive Director.
  • Sorts and routes Executive Director's mail. Answers routine mail and returns telephone calls.
  • Prepares and types meeting notices, agendas, minutes, and statistical information.
  • Assists Executive Director with OIR requirements.
  • Assists in preparing Executive Director Report for Board of Director meetings.
  • Responsible for taking minutes to attend all meetings, staff meetings and other meetings as assigned.
  • Compiles, prepare and distribute departmental reports, memos, minutes, of various meetings between management and residents.
  • Compiles, maintains, and distributes various master lists and systems, resident listings, and resident directories.
  • Maintains notary certification to notarize legal documents.

  • Maintains copies of all business licenses and certifications in accordance with all regulatory agencies.

  • Manages and maintains Contract Management Books containing copies of all contracts and required licenses and insurance verifications to meet corporate compliance policies.

  • Assists with the management of the policy and procedure library and supports other managers with policy and procedure development.

  • Maintains Comprehensive Emergency Management Plan, Hurricane PowerPoint presentation, and all clerical functions to ensure appropriate communications to residents, families, and staff during emergencies.

  • Oversees the ordering and distribution of all office supplies, paper supplies, copy machine supplies, printed forms, etc.

Qualifications:

  • High School graduate. Bachelor’s degree preferred.
  • Two years of general office management experience required; supervisory experience preferred but not required.
  • Excellent written and verbal communication skills.
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
  • Proficiency with office productivity tools and an aptitude for learning new software and systems.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • Ability to maintain confidentiality of information related to the company and its employees.