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Financial Aid Assistant Jobs in Virginia (NOW HIRING)

Hampton University

Financial Aid Advisor

Hampton, VA · On-site

$45K - $47K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Advise parents and students in person and/or by telephone. * Assist parents and students with the completion of required forms. * Understand and maintain current knowledge of all financial aid ...

Wlu

Financial Aid Coordinator

Lexington, VA · Hybrid

$22.54 - $26.15/hr

They will also assist with the management of the W&L Loan program and its administrative coordination. The Financial Aid Coordinator also assists the Student Employment Manager in all aspects of ...

New

Shenandoah University

Financial Aid Counselor

Winchester, VA · On-site

$37K - $50K/yr

The Financial Aid Counselor reports to the Assistant Vice President of Student Financial Services and provides comprehensive financial aid counseling to students and families via phone, email ...

Tidewater Tech

Financial Aid Officer

Norfolk, VA · On-site

$30/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

This role involves evaluating financial aid applications, providing guidance to students on ... Campus Assistant Director, or Campus Executive Director. Required Qualifications * High School ...

Tidewater Tech

Financial Aid Officer

Norfolk, VA · On-site

$30/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

This role involves evaluating financial aid applications, providing guidance to students on ... Campus Assistant Director, or Campus Executive Director. Required Qualifications * High School ...

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Financial Aid Assistant information

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$10

$23

$39

How much do financial aid assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for financial aid assistant in Virginia is $23.15, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $25.96 per hour, depending on experience, location, and employer.

What does a financial aid assistant do?

A Financial Aid Assistant supports the financial aid office by helping students understand and complete financial aid applications, processing paperwork, and answering questions about various aid programs. They often serve as the first point of contact for students seeking information about scholarships, grants, loans, and work-study opportunities. Additionally, they may assist with maintaining records, verifying eligibility, and ensuring compliance with federal and institutional guidelines. Their role is vital in helping students navigate the often complex financial aid process.

What are the key skills and qualifications needed to thrive as a financial aid assistant, and why are they important?

To thrive as a Financial Aid Assistant, you need a solid understanding of financial aid regulations, data entry, and customer service, often supported by an associate’s degree or relevant experience in higher education. Familiarity with financial aid management systems like Banner or PowerFAIDS and proficiency in Microsoft Office are typically required. Strong attention to detail, organizational skills, and the ability to communicate clearly with students and families set top performers apart. These skills ensure accurate processing of financial aid applications, compliance with regulations, and effective support for students navigating financial assistance.

What are some common challenges faced by financial aid assistants when helping students with the application process?

Financial Aid Assistants often encounter challenges such as clarifying complex financial aid regulations, assisting students who are unfamiliar with required documentation, and managing tight application deadlines. They must be prepared to explain eligibility requirements and troubleshoot issues with incomplete or incorrect forms. Building strong communication skills and staying updated on institutional and federal policies are essential for effectively guiding students through the process and ensuring timely assistance.

What is the difference between Financial Aid Assistant vs Financial Aid Coordinator?

AspectFinancial Aid AssistantFinancial Aid Coordinator
CredentialsHigh school diploma or equivalent; some roles may require post-secondary educationTypically requires a bachelor's degree in education, finance, or related field
Work EnvironmentOffice settings within educational institutions or financial aid officesMore administrative and supervisory roles within educational institutions
Employer & Industry UsageUsed in colleges, universities, and vocational schools to assist students with financial aid processes

The main difference is that Financial Aid Assistants support the financial aid process by handling routine tasks, while Financial Aid Coordinators oversee the entire financial aid program, including planning and compliance. Both roles are essential in educational settings but differ in responsibilities and required experience.

How to become a financial aid assistant?

To become a financial aid assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some positions may require postsecondary education or experience with financial aid processes, and familiarity with databases or software like Microsoft Office is often beneficial.

What are the most commonly searched types of Financial Aid jobs in Virginia?

The most popular types of Financial Aid jobs in Virginia are:

What are popular job titles related to Financial Aid Assistant jobs in Virginia?

For Financial Aid Assistant jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Financial Aid Assistant jobs in Virginia look for?

The top searched job categories for Financial Aid Assistant jobs in Virginia are:

What cities in Virginia are hiring for Financial Aid Assistant jobs?

Cities in Virginia with the most Financial Aid Assistant job openings:

Financial Aid Assistant jobs near you
Infographic showing various Financial Aid Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 12% Part Time, and 2% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $48,160 per year, or $23.2 per hour.

Financial Aid Coordinator

Washington and Lee University

Lexington, VA • On-site

Full-time

Posted 4 days ago

Washington and Lee University rating

9.0

Company rating: 9.0 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

26th of 618 rated colleges and universities

Job description

Job Description:
The Financial Aid Coordinator supports both the financial aid office and the student employment program. In the Financial Aid Office, this position is the first point of contact for phone and email inquiries from students and parents alongside the Senior Financial Aid Coordinator and must be up to date on all of the current policies and requirements for financial assistance. They will also assist with the management of the W&L Loan program and its administrative coordination. The Financial Aid Coordinator also assists the Student Employment Manager in all aspects of student employment, including hiring and onboarding. In addition, they will oversee the day-to-day operations of the physical office and must be highly organized with exceptional customer service skills.
To achieve our mission as a liberal arts college, we continually strive to foster an inclusive campus community, which recognizes the value of all persons regardless of identity. Our department is committed to contributing to an educational environment that is rich with cultural, social, and intellectual diversity.
Essential Functions:
  • Serves as part of the Financial Aid Team contributing to the development and implementation of policies and procedures.
  • Along with the Senior Financial Aid Coordinator, responsible for phone coverage during office hours and returning voicemails from students and their parents; and for monitoring and responding to families from the financialaid@wlu.edu email account. Evaluates the depth and nature of expertise required and routes to the appropriate financial aid staff member if necessary.
  • Helps the Assistant Director of Financial Aid with the administration of the Washington and Lee Loan Program. This includes coordination of student Master Promissory Notes (loan paperwork), coordination of student signatures, entrance counseling, exit counseling, updating information and reporting to the university's loan servicing agent, and other administrative updates and tasks.
  • Works with the admissions office to coordinate all outgoing mailings and integrate financial aid packages with the initial acceptance mailing.
  • Coordinates the day-to-day operations of the Financial Aid Office, including purchasing office supplies and arranging office maintenance.
  • Serve as the backup for the Senior Financial Aid Coordinator and their daily tasks, including but not limited to: document verification, daily processes, updating application materials in the PowerFAIDs system, processing award letters, and processing of outside scholarships.
  • Works with students to assist with pre-employment and onboarding tasks. Updates hiring managers on onboarding process of new hires, notifying them when students are eligible to begin employment.
  • Trains and provides information to work-study and department funded students regarding time entry, payroll, direct deposit and Workday navigation.
  • Oversees the form I9/E Verify process to ensure that student employees are authorized to work. Completes section 2 of the I9, verifying I9 supporting documents and orders remote I9s for all work-study and department funded students.
  • Records paper I9s and works with students to update the I9 in Truescreen once they are issued a US SSN
  • Assists the Student Employment Manager in the student employment programs, supporting Workday and Microsoft Access processes, and provides coverage for the direct supervisor during absences.
  • Assists the Student Employment Manager in creating student employment positions, hiring students for open positions, verifying student employment eligibility and instructing students and managers regarding processes.
  • Assists the Student Employment manager in the payroll approval process. Notifies managers when payroll submissions are due and assist in the accurate completion.
  • Assists in the review and approval of summer FWS time records and academic year time records
  • Additional duties as assigned.

Work Schedule: 8:30 a.m. - 4:30 p.m. This position works 35 hours per week.
Minimum Qualifications:
  • High School Diploma required.
  • Previous experience, preferably within financial aid or student services is preferred.
  • Strong records maintenance skills.
  • High level user of personal computers and related software applications, especially Microsoft Office Suite and other applications applicable to the office.
  • Must have excellent proofreading, grammar and spelling skills. Must be detail oriented, have the ability to multi-task, and possess strong organizational skills.
  • Must be a self-starter and have the ability to work independently, as well as to communicate and interact effectively in a professional, confidential, and courteous manner with faculty, staff, students and parents.
  • Demonstrated ability to handle confidential and sensitive information. The ability to work with frequent interruptions and manage multiple projects, priorities and deadlines.
  • Previous experience in an academic setting preferred.

Application Instructions:
Application review will begin immediately and continue until the position is filled. Required materials include:
  • Resume
  • Cover Letter
  • Names and contact information for three professional references

Application instructions for internal and external candidates can be found at https://www.wlu.edu/employment-opportunities/jobs-at-w-l.
Campus Safety and Welfare Responsibilities:
  • This position is designated as a Campus Security Authority (CSA) in accordance with the Clery Act. This position is required to report Clery qualifying crimes to the Department of Public Safety and complete annual training about your reporting responsibilities under the law.

Position Type:
Non-Exempt, Full Time, Benefit Eligible
Compensation:
The expected pay rate for this position is between $22.54 - $26.15 per hour. Offers are based on factors such as qualifications, relevant experience, skills, internal equity, and market and organizational considerations.
Washington and Lee University also offers a generous and comprehensive benefits package designed to support the well-being of employees and their families. To learn more about working at W&L and benefits, visit jobs.wlu.edu.
Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all-inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

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