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Filing Manager Jobs in Oklahoma (NOW HIRING)

The Goddard School

Assistant Director

Edmond, OK · On-site

Maintain accurate record-keeping, both state and GSI requirements (eg, children's files, faculty files) * Manage classroom scheduling/schedule faculty * Review Employee Handbook annually. * Conduct ...

Addison Group

Receptionist-Legal Assistant

Tulsa, OK · On-site

$18 - $20/hr

Organize and maintain both paper and electronic client files. * Manage case documents using electronic database systems and litigation support software, including Smokeball. * Prepare witness and ...

Wachter, Inc.

Fire Alarm Project Manager

Tulsa, OK

$65K - $105K/yr

Create and maintain project files. * Manage project scheduling. * Manages the project financials. * Ensure planned results are achieved on time and within budget. * Manage the process of sourcing ...

Wachter, Inc.

Fire Alarm Project Manager

Tulsa, OK · On-site

$65K - $105K/yr

Create and maintain project files. * Manage project scheduling. * Manages the project financials. * Ensure planned results are achieved on time and within budget. * Manage the process of sourcing ...

Wachter, Inc.

Fire Alarm Project Manager

Tulsa, OK · On-site

$65K - $105K/yr

Create and maintain project files. * Manage project scheduling. * Manages the project financials. * Ensure planned results are achieved on time and within budget. * Manage the process of sourcing ...

InsCipher

Tax Associate

Tulsa, OK · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Life.Church

Site Acquisition Manager

Edmond, OK · On-site

Prepare site presentation packets for leadership to include property flyers, demographics, necessary spreadsheets, and KMZ files. * Manage and review weekly status reporting on all site acquisition ...

InsCipher

Tax Associate

Lawton, OK · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Edmond, OK · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Broken Arrow, OK · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Oklahoma City, OK · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Life.Church

Site Acquisition Manager

Edmond, OK · On-site

Prepare site presentation packets for leadership to include property flyers, demographics, necessary spreadsheets, and KMZ files. * Manage and review weekly status reporting on all site acquisition ...

InsCipher

Tax Associate

Norman, OK · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Palm Harbor Homes

Office Manager

Kingston, OK · On-site

ABOUT THE ROLE The retail office manager is responsible for completing all business processes and ... Customer file maintenance * Maintains and transmits copies of files to corporate per the SOP ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the most commonly searched types of Filing jobs in Oklahoma?

The most popular types of Filing jobs in Oklahoma are:

What cities in Oklahoma are hiring for Filing Manager jobs?

Cities in Oklahoma with the most Filing Manager job openings:

Filing Manager jobs near you

Assistant Director

The Goddard School - Edmond I

Edmond, OK

Full-time

Medical, Dental, Vision, Life, PTO

Re-posted yesterday

Job description

At The Goddard School, we are dedicated to providing exceptional care and early childhood education for children in a nurturing, supportive environment. We are seeking a passionate and experienced Assistant Director to assist with the daily operations of the school, ensuring the health and well-being of all children, families and faculty!

Educational Qualifications

  • High school diploma or equivalent
  • Prior management experience
  • Prior classroom experience (Infant, Toddler, Preschool, Kindergarten)
  • Oklahoma Director's Credential preferred
  • Strong written and communication skills 
  • Displays fluency in written and oral communication
  • A strong desire to mold and shape the minds of young children

Assistant Director Responsibilities

Assistant Director’s responsibilities may include, but are not limited to, the following:

ADMINISTRATIVE

  • Maintain accurate record-keeping, both state and GSI requirements (eg, children’s files, faculty files)
  • Manage classroom scheduling/schedule faculty
  • Review Employee Handbook annually.
  • Conduct disaster drills (eg, fire, tornado) in accordance with GSI QA Standards and state licensing requirements
  • Maintain compliance with GSI QA Standards
  • Maintain a school inventory (eg, snacks, supplies)
  • Plan and implement a program for professional growth
  • Welcome all visitors to the School
  • Answer telephone calls
  • Schedule tours
  • Follow through with all prospective customers
  • Develop and maintain customer relations
  • Conduct an orientation program for new families
  • Conduct meetings with parent(s)/legal guardian(s) when necessary
  • Develop and maintain community relations

LICENSING

  • Initiate and maintain a positive relationship with licensing agent/agency
  • Maintain current licensing documentation
  • Maintain licensing regulations

PERSONNEL

  • Manage faculty schedule
  • Conduct faculty orientation
  • Maintain accurate faculty files
  • Plan/implement bi-annual in-service meetings for faculty
  • Plan first aid, CPR and any other required training
  • Plan emergency preparedness training

PROGRAM, PROGRAM SUPPORT, and PROFESSIONAL DEVELOPMENT

  • Conduct monthly classroom observations
  • Keep abreast of research and development in the field of early childhood development
  • Maintain a resource library at the School
  • Plan/implement professional development programs
  • Conduct classroom ratio checks
  • Plan and implement a year-round calendar
  • Plan and implement procedures for maintaining accurate classroom records
  • Provide faculty assistance with lesson plan preparation and theme development
  • Review lesson plan books weekly
  • Review posted lesson plans monthly
  • Review Daily Activity Reports periodically
  • Review children’s portfolios regularly
  • Ensure that each classroom has an effective management system in place
  • Plan and implement visitors/activities

What we offer:

  • Paid holidays
  • Paid time off
  • Opportunities for professional development and career advancement
  • A collaborative and inclusive work culture
  • Medical, dental, vision, life and supplemental insurance for full time employees

Apply