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Filing Assistant Jobs in Oklahoma (NOW HIRING)

Addison Group

Office Manager

Tulsa, OK · On-site

$45/hr

Manage all aspects of tax return e-filing. * Assist with client billing, collections, and engagement tracking. * Maintain client databases and document management systems. * Support partners and ...

T D Williamson

Warehouse Coordinator II

Tulsa, OK

$16.50 - $21/hr

Receive and register incoming orders from suppliers or projects, check and file documentation related to incoming goods and integrate into inventory. * Assist with completing the transportation ...

TDW

Warehouse Coordinator II

Tulsa, OK · On-site

$16.50 - $21/hr

Receive and register incoming orders from suppliers or projects, check and file documentation related to incoming goods and integrate into inventory. * Assist with completing the transportation ...

Guarantee Electrical

... files, assist in issuing change orders and monitor status. * Enter job number requisition, labor reporting data, and assign job numbers. * Assist with submittal of permit applications and inspection ...

Addison Group

Legal Assistant

Tulsa, OK · On-site

$40K - $55K/yr

Prepare and file Oklahoma state corporate filings, including entity formations, annual reports, and related documents * Draft legal documents such as pleadings, correspondence, and basic motions ...

Ogletree Deakins

Legal Assistant

Oklahoma City, OK · On-site

Maintains Files: Maintains paper and electronic files in compliance with internal policies ... The Practice Assistant 2 may be responsible for additional administrative assistance and may, on ...

Workway, Inc.

Be Seen First

Escrow Assistant

Tulsa, OK · On-site

$50K - $60K/yr

Escrow Assistant / Escrow Processor Tulsa, OK | Growing, Tech-Forward Title & Escrow Company The ... If you are accustomed to managing multiple files, communicating with all parties to a transaction ...

Hall & Ludlam Pllc

Legal Assistant

Oklahoma City, OK · On-site

$15 - $20/hr

Prepare court filings and ensure documents are completed accurately and submitted in accordance ... Previous experience as a Legal Assistant or similar role is preferred but not required

Hall & Ludlam Pllc

Legal Assistant

Oklahoma City, OK · On-site

$15 - $20/hr

Prepare court filings and ensure documents are completed accurately and submitted in accordance ... Previous experience as a Legal Assistant or similar role is preferred but not required

Hall & Ludlam Pllc

Legal Assistant

Oklahoma City, OK · On-site

$15 - $20/hr

Prepare court filings and ensure documents are completed accurately and submitted in accordance ... Previous experience as a Legal Assistant or similar role is preferred but not required

Workway, Inc.

Escrow Assistant

Bixby, OK · On-site

$18 - $22.75/hr

Escrow Assistant / Escrow Processor Tulsa, OK | Growing, Tech-Forward Title & Escrow Company The ... If you are accustomed to managing multiple files, communicating with all parties to a transaction ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Oklahoma?

The most popular types of Filing jobs in Oklahoma are:

What are popular job titles related to Filing Assistant jobs in Oklahoma?

For Filing Assistant jobs in Oklahoma, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Oklahoma look for?

The top searched job categories for Filing Assistant jobs in Oklahoma are:

What cities in Oklahoma are hiring for Filing Assistant jobs?

Cities in Oklahoma with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Oklahoma as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Accounting Coordinator

Oklahoma City, OK • On-site

Polston Management Company LLC
See more jobs at Polston Management Company LLCexternal

$35K - $40K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 19 days ago

Key responsibilities

  • Ensure the smooth operation of the accounting department by performing administrative and financial tasks.

  • Communicate with clients to confirm services, gather required documents, and follow up on pending items via phone, email, and text.

  • Assist with data entry, preparation of financial reports, and support with quarterly payroll filings and setting up government accounts.

Job description

Description:

We’re eager to find an Accounting Coordinator who enjoys connecting with people, knows being detail-oriented is one of their strengths, and has excellent time management skills when juggling multiple competing priorities. Join us and be part of a collaborative team environment where your contributions positively impact your colleagues, the company, and yourself.

What Will You Do?

  • Accounting Coordinators ensure that the accounting department operates smoothly.
  • Communicate with all new clients to confirm what services we are going to provide and what documents are required to move forward.
  • Follow-up with current clients on a regular basis regarding pending documents and the status of their account via phone, email, and/or text.
  • Assist with quarterly payroll filings for clients as well as setting up proper government entity accounts for filing.
  • Assist with data entry and the preparation of financial reports.
  • Perform basic office tasks, such as filing, data entry, answering phones, processing the mail, etc.
  • Communicate with clients via phone, email, and/or in-person.
  • Work remotely when the office is closed due to inclement weather, power outage etc.
  • Perform other job-related duties as assigned.

What can we give you?

A collaborative, team-based work atmosphere where we bring our best selves to the table and work together to impact the lives of our clients every day.

  • Competitive Salary - a pay range that considers skills, experience, and education. Accounting Coordinator Salary - $35,000-$40,000/year
  • Paid volunteer events - we create an environment that supports and values the importance of giving back and serving others.
  • Fun company-sponsored events - a great way to get to know each other better.
  • Investment in employees - we pride ourselves on giving our employees the chance to grow their careers.
  • Caring for Your Whole Well Being - our benefits package is designed with your well-being in mind. We offer medical, dental, and vision insurance in addition to short- and long-term disability, life insurance, pet insurance, and a gap plan through Aflac to eligible employees.
  • Additional benefits - paid time off (PTO) such as sick days and vacation days, paid holidays, 401K which includes matching when eligible.

Who Are We?

Polston Tax Resolution & Accounting was founded in 2001 with the mission of helping people escape the nightmare of owing back taxes. Today, the firm not only services people who owe back taxes to the IRS or state but also boasts a full-service tax and accounting firm.

Requirements:

What Do You Need?

The Accounting Coordinator will have a basic understanding of accounting principles with the ability to multitask and remain motivated.

  • Positive attitude and customer service mindset with a strong work ethic.
  • Exceptional interpersonal, negotiation, and conflict resolution skills with great follow up.
  • Outstanding verbal and written communication skills.
  • Excellent organizational skills with the skill to prioritize tasks efficiently.
  • The ability to accomplish/complete a task while demonstrating a thorough concern for all the areas involved, no matter how small.
  • Capacity to act with integrity, professionalism, and confidentiality.
  • Coachable mindset and student mentality.
  • Proficiency with or the ability to quickly learn the organization’s software systems.
  • Mastery of bookkeeping software with strong typing skills.
  • Expertise with computers and software, such as MS Excel or QuickBooks.
  • 1 year of relevant work experience of accounting administration.
  • Associate degree (preferred)
  • Access to the following equipment to perform the required work duties.
  • A computer, laptop, monitor, tablet and/or smart phone.
  • Internet - a minimum of 50 Mbps internet service with a recommended speed of 100 Mbps for optimal performance.
  • Satisfactory background and reference checks.

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