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Filing Assistant Jobs in Moore, OK (NOW HIRING)

Polston Management Company LLC

Legal Assistant

Norman, OK · On-site

$30K - $35K/yr

Maintain and organize client files. * Assist with scheduling appointments. * Maintain, on a daily basis, the firm's case software (e.g., updating case and client information). * Prepare Power of ...

Addison Group

Legal Assistant

Oklahoma City, OK · On-site

$45K - $50K/yr

Legal Assistant Location: Oklahoma City, OK Industry: Legal Services Pay: $45,000-$50,000/year ... Create and manage case files, including opening new matters and maintaining proper documentation.

InsCipher

Tax Associate

Oklahoma City, OK · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Edmond, OK · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Norman, OK · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Taylor Staffing

Be Seen First

Bilingual Legal Assistant

Oklahoma City, OK · On-site

$16/hr

File pleadings in state and federal courts * Track deadlines and maintain case calendars * Organize ... Communicate with clients, courts, and opposing counsel * Assist with hearing and trial preparation ...

Cna

Claims Quality Review Sr Consltant

Oklahoma City, OK · Hybrid

$72K - $141K/yr

... a CNA office per week. Essential Duties & Responsibilities Performs a combination of duties in accordance with departmental guidelines: * Completes technical file reviews for assigned line of ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What job categories do people searching Filing Assistant jobs in Moore, OK look for? The top searched job categories for Filing Assistant jobs in Moore, OK are:
What cities near Moore, OK are hiring for Filing Assistant jobs? Cities near Moore, OK with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Moore, OK as of June 2026, with employment types broken down into 29% Full Time, 65% Part Time, and 6% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution.

Accounting Coordinator

Polston Management Company LLC

Norman, OK • On-site

$35K - $40K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 2 days ago

Job description

Description:

We’re eager to find an Accounting Coordinator in our Norman office who enjoys connecting with people, knows being detail-oriented is one of their strengths, and has excellent time management skills when juggling multiple competing priorities. Join us and be part of a collaborative team environment where your contributions positively impact your colleagues, the company, and yourself.


What Will You Do?

  • Accounting Coordinators ensure that the accounting department operates smoothly.
  • Communicate with all new clients to confirm what services we are going to provide and what documents are required to move forward.
  • Follow-up with current clients on a regular basis regarding pending documents and the status of their account via phone, email, and/or text.
  • Assist with quarterly payroll filings for clients as well as setting up proper government entity accounts for filing.
  • Assist with data entry and the preparation of financial reports.
  • Perform basic office tasks, such as filing, data entry, answering phones, processing the mail, etc.
  • Communicate with clients via phone, email, and/or in-person.
  • Work remotely when the office is closed due to inclement weather, power outage etc.
  • Perform other job-related duties as assigned.

What can we give you?

A collaborative, team-based work atmosphere where we bring our best selves to the table and work together to impact the lives of our clients every day.

  • Competitive Salary - a pay range that considers skills, experience, and education. Accounting Coordinator Salary - $35,000-$40,000/year
  • Paid volunteer events - we create an environment that supports and values the importance of giving back and serving others.
  • Fun company-sponsored events - a great way to get to know each other better.
  • Investment in employees - we pride ourselves on giving our employees the chance to grow their careers.
  • Caring for Your Whole Well Being - our benefits package is designed with your well-being in mind. We offer medical, dental, and vision insurance in addition to short- and long-term disability, life insurance, pet insurance, and a gap plan through Aflac to eligible employees.
  • Additional benefits - paid time off (PTO) such as sick days and vacation days, paid holidays, 401K which includes matching when eligible.
Requirements:

What Do You Need?

The Accounting Coordinator will have a basic understanding of accounting principles with the ability to multitask and remain motivated.

  • Positive attitude and customer service mindset with a strong work ethic.
  • Exceptional interpersonal, negotiation, and conflict resolution skills with great follow up.
  • Outstanding verbal and written communication skills.
  • Excellent organizational skills with the skill to prioritize tasks efficiently.
  • The ability to accomplish/complete a task while demonstrating a thorough concern for all the areas involved, no matter how small.
  • Capacity to act with integrity, professionalism, and confidentiality.
  • Coachable mindset and student mentality.
  • Proficiency with or the ability to quickly learn the organization’s software systems.
  • Mastery of bookkeeping software with strong typing skills.
  • Expertise with computers and software, such as MS Excel or QuickBooks.
  • 1 year of payroll experience.
  • 1 year of relevant work experience of accounting administration.
  • Associate degree (preferred)
  • Access to the following equipment to perform the required work duties.
  • A computer, laptop, monitor, tablet and/or smart phone.
  • Internet - a minimum of 50 Mbps internet service with a recommended speed of 100 Mbps for optimal performance.
  • Satisfactory background and reference checks.

Who Are We?

Polston Tax Resolution & Accounting was founded in 2001 with the mission of helping people escape the nightmare of owing back taxes. Today, the firm not only services people who owe back taxes to the IRS or state but also boasts a full-service tax and accounting firm.

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