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Filing Assistant Jobs in Moore, OK (NOW HIRING)

THUNDERBIRD CASINO

HUMAN RESOURCES ASSISTANT

Norman, OK · On-site

$33K - $42K/yr

Ensure filing is up-to-date. * Handle all general HR related questions. * Assist with weekly assisting with New Hire Orientation. * Recommend new approaches, policies, and procedures to effect ...

WOWK-TV

Sales Assistant

Oklahoma City, OK

$17.50 - $22.75/hr

The Sales Assistant works within established Sales Department guidelines to maximize station ... Maintains files and other business records * Performs other duties as assigned Requirements ...

Tribune Media

Sales Assistant

Oklahoma City, OK

$17.50 - $22.75/hr

The Sales Assistant works within established Sales Department guidelines to maximize station ... Maintains files and other business records * Performs other duties as assigned Requirements ...

Nexstar Media Group

Sales Assistant

Oklahoma City, OK · On-site

$17.50 - $22.75/hr

The Sales Assistant works within established Sales Department guidelines to maximize station ... Maintains files and other business records * Performs other duties as assigned Requirements ...

Polston Management Company LLC

Tax Assistant

Norman, OK · On-site

File job folders and other documents as required. * Orchestrate the return of client documents as required. * Assist tax department staff and managers. * Work remotely when the office is closed due ...

Grow 788

Be Seen First

Cannabis Administrative Assistant

Oklahoma City, OK · On-site

$15 - $25/hr

... Assistant to support our daily office operations and cannabis compliance activities. This position ... Perform data entry, filing, recordkeeping, and document proofreading to maintain accurate and ...

KIRKPATRICK BANK

FILE MAINTENANCE CLERK

Edmond, OK

$11.75 - $14.50/hr

Perform maintenance reviews on additional account activities, such as dormant account reactivations, deposit holds, debit card orders, and other operational functions. * Assist with ongoing ...

Addison Group

Administrative Assistant

Oklahoma City, OK · On-site

$18 - $20/hr

Maintain up-to-date records, reports, and filing systems. * Assist with document preparation, data entry, and internal correspondence. * Support team operations by coordinating tasks and following up ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What job categories do people searching Filing Assistant jobs in Moore, OK look for? The top searched job categories for Filing Assistant jobs in Moore, OK are:
What cities near Moore, OK are hiring for Filing Assistant jobs? Cities near Moore, OK with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Moore, OK as of June 2026, with employment types broken down into 29% Full Time, 65% Part Time, and 6% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution.

Administrative Assistant for Assistant Superintendent of Support Services

Norman Public Schools

Norman, OK • On-site

$15.75 - $21.50/hr

Full-time

Posted 15 days ago

Job description

Description:
Job Summary:

Norman Public Schools
Administrative Assistant to the Director of Special Services Job Description
Job Title:        Secretary to the Director of Special Services

Credentials:     None required for this position.

Education:    High school diploma or GED, college hours preferred

Training or experience required: 3-5 years of successful employment as a secretary or administrative assistant with school district experience, preferred. Must have strong computer experience with Microsoft Word and Excel. Knowledge of PowerPoint, Publisher, Google Suite, and other software knowledge desirable.

Site:        Special Services

Reports to:    Director of Special Services
Contract:    260 days

Salary Schedule:    Secretary 1

FLSA Classification:  Non-exempt
  Essential Job Functions:

  • Must be able to type from rough draft with frequent use of graphics for agendas, memo meeting reminders and in-service materials. May compose letters.
  • Compile and assist with preparing and mailing/distributing memos, correspondence documents, reports and communications. Prepare agendas, minutes, etc. for administrator. Organize and maintain various files including confidential files.
  • Schedule meetings and make sure all information and arrangements are made and may help with setup of food, and room. May be required to make travel arrangements as needed.
  • Receive telephone calls, take and receive messages, record parent concerns and provide other assistance as needed.
  • Work with Personnel to facilitate and maintain records of Tier 2 Certification for paraprofessionals assigned to Special Services, facilitate scheduling and communication for parapro testing and required training.
  • Complete purchase and warehouse requisitions; complete blanket purchases, requisitions, and claim forms for Special Education and select Federal Program allocations.
  • Perform other secretarial/clerical duties as assigned such as handling reception duties; assisting with switchboard when necessary; filing catalogs and other pieces of correspondence; assisting other secretaries; assisting with in-service set-up; calling in reminders for advisory board meetings, etc.
  • Perform other duties as assigned.

 Knowledge, Skills, & Abilities:

Successful performance of the job requires good customer service/people skills and to handle problems and provide information and technical assistance as requested. It requires complying with safety guidelines and policies to reduce accident or injury to staff or to students. It requires following school dress standards, proper attendance or leave policies, and other work-habits concerns for staff. Creativity, initiative and effective problem solving are critical to the success of the position.Help manage the computerization of school district operations. Provide training and support to district staff in the use of administrative computer systems. Perform such tasks to the ultimate benefit of the educational program. An incumbent in this position will utilize discretion, ingenuity and independent judgment due to the complexity of the job. Since there may be several ways to solve a problem, an incumbent is free to choose the solution.

Qualifications:
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