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Filing Assistant Jobs in Moore, OK (NOW HIRING)

Gulfport Energy

Human Resources Assistant

Oklahoma City, OK · On-site

$34K - $44K/yr

Maintain personnel-related data and records in paper files, electronic files, databases, and HR ... Submit and assist with new-employee background checks. * Coordinate the onboarding process for new ...

Gulfport Energy

Human Resources Assistant

Oklahoma City, OK · On-site

$34K - $44K/yr

Maintain personnel-related data and records in paper files, electronic files, databases, and HR ... Submit and assist with new-employee background checks. * Coordinate the onboarding process for new ...

Bristol Hospice

Business Office Manager

Oklahoma City, OK · On-site

$23 - $25/hr

... and clerical files; and ensuring postage is purchased and kept on hand * Assist BOM in maintaining minutes of meetings * Assist BOM in ensuring all Doctor's order forms and related forms are ...

Posted today

State of Oklahoma

Executive Assistant

Oklahoma City, OK · On-site

$48K - $52K/yr

Executive Assistant The Executive Assistant is a full-time position that provides high level ... Organizes and maintains paper and electronic files for the agency in accordance with agency ...

The Goddard School

Assistant Director

Edmond, OK · On-site

We are seeking a passionate and experienced Assistant Director to assist with the daily operations ... Maintain accurate record-keeping, both state and GSI requirements (eg, children's files, faculty ...

INTEGRIS Health

Department Assistant

Oklahoma City, OK · On-site

$16.75 - $22.50/hr

The Department Assistant responsibilities include, but are not limited to, the following ... filing and maintaining confidential files and/or contracts, and other office related job duties

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What job categories do people searching Filing Assistant jobs in Moore, OK look for? The top searched job categories for Filing Assistant jobs in Moore, OK are:
What cities near Moore, OK are hiring for Filing Assistant jobs? Cities near Moore, OK with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Moore, OK as of June 2026, with employment types broken down into 29% Full Time, 65% Part Time, and 6% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution.

Administrative Assistant

CRM Residential

Oklahoma City, OK • On-site

$20/hr

Full-time

Re-posted 15 days ago

Job description

ADMINISTRATIVE ASSISTANT
JOB DESCRIPTION
Reports to: Community Manager
FLSA Status: Non-Exempt. Position is eligible for overtime.
The Administrative Assistant will receive general supervision, direction and guidance from the Community Manager.
The Administrative Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace. The Administrative Assistant must be professional, polite, and attentive while also being accurate. The Administrative Assistant should always be prepared and responsive, willing to meet each challenge directly, must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, the Administrative Assistant should have a genuine desire to meet the needs of others.
CRM Residential requires a background and drug screening as a condition of employment.
This position is eligible for a sign-on bonus of $300, disbursed according to the following schedule: an initial installment after 30 days of employment, a second installment after 3 months, and the remaining balance after 6 months.
Qualifications:
  1. Education: High School diploma or equivalent education required.
  2. Experience: Previous administrative assistant experience. Experience level may vary due to the special needs of the property.
  3. Skills: The position requires the ability to deal well with people and get them to feel comfortable quickly. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Attendance: Due to the property staffing limitations, it is extremely critical that the individual be able to work their scheduled hours plus any other hours necessary to complete the job.
Physical Requirements:
  1. Stand and walk or sit alternatively depending on specific needs of the day.
  2. Constant need to bend/stoop/squat, climb stairs, push or pull, reach above shoulder, filing, open/close doors/drawers, grasping/turning, writing/typing
  3. Frequent lifting/carrying (paperwork, deliveries, files, miscellaneous) less than 20 lbs.

In addition, the position requires the following:
  • Professional image
  • Be able to multi-task
  • Excellent communication skills and upbeat attitude
  • Strong customer service orientation
  • Good organizational and time management skills
  • Strong administrative ability

The Administrative Assistant duties may include but are not limited to the following:
  1. Comply with established policies and procedures and not take any actions to such guidelines without authorized approval.
  2. Telephone calls should be handled professionally and in a prompt manner.
  3. Resident selection and orientation will follow the HUD Manual and the Community Realty Management Occupancy Manual. Resident files will be maintained and organized according to the CRM Residential Occupancy Manual.
  4. Leasing of vacant apartments will be conducted in an expeditious manner per company policy striving for 100% occupancy.
  5. All certifications and recertifications will be conducted by following the HUD Manual.
  6. Maintain the waiting list according to the HUD Manual. All applications will be added to the waiting list and processed in a timely manner.
  7. EIV and TRACS will be utilized according to HUD protocol.
  8. Work orders will be written immediately and processed for the maintenance department.
  9. Assist management on required paperwork for new move-ins, move-outs, recertifications and other HUD required paperwork.
  10. Collect rent and other payments on a daily basis and prepare for deposit.
  11. Prepare computer reports periodically required by CRM Residential and file accordingly.
  12. Assist residents with various local social services and other related agencies.
  13. Assist Community Manager in court when required.
  14. Assist Community Manager with newsletters and other marketing material.
  15. Contribute to resident satisfaction and the achievement of property goals

Job Descriptions are intended to present an illustrative description of the range of duties, the scope of responsibility and the required level of knowledge, skills and abilities necessary to describe the primary functions of the job; they are not intended to reflect all duties performed by those assigned to this classification. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
Salary Description
$20.00

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