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Filing Manager Jobs in Illinois (NOW HIRING)

Bonnie Plants

Office Manager

Ottawa, IL · On-site

Employee records management - maintain accurate, up-to-date employee records in UKG using Document Manager, and ensure all employee files and records are stored securely and treated as confidential ...

Chaddock

Receptionist/File Clerk

Quincy, IL · On-site

$15.25 - $18.25/hr

... to manage multiple tasks in a fast-paced environment. Employees are expected to uphold ... Provide administrative support to department staff, including filing, copying, scanning, and ...

New

DSL Express

Parts Manager

Villa Park, IL · On-site

$62K - $70K/yr

Establish and maintain employee record files. * Manage the inventory control program. Must be able to: * Work without serious physical limitations. * Ability to read and write. * Basic arithmetic ...

Marcel Digital

Office Manager

Chicago, IL · On-site

$55K - $75K/yr

Maintain virtual file management system and ensure compliance with firm policies * Liaison with our co-working space * Schedule leadership dinners * Event planning * Yearly retreat * Yearly holiday ...

MJMC, Inc.

HR Data Management Coordinator

Markham, IL

$29 - $36/hr

This role owns employee data administration, personnel file management, employment documentation, and HR transactions while supporting HR service delivery through the HR Operations case management ...

MG+M The Law Firm

Receptionist/File Clerk

Edwardsville, IL · On-site

$35K - $40K/yr

... entry, photocopying, filing, and coding. * Perform all clerical and administrative duties as ... Proficient in Microsoft Office (Word, Excel, Outlook); experience with a document management system ...

Chaddock

Receptionist/File Clerk

Quincy, IL

$15.25 - $18.25/hr

... to manage multiple tasks in a fast-paced environment. Employees are expected to uphold ... Provide administrative support to department staff, including filing, copying, scanning, and ...

New

MG+M The Law Firm

Receptionist/File Clerk

Edwardsville, IL · On-site

$14.25 - $17/hr

... entry, photocopying, filing, and coding. * Perform all clerical and administrative duties as ... Proficient in Microsoft Office (Word, Excel, Outlook); experience with a document management system ...

Chaddock

Receptionist/File Clerk

Quincy, IL · On-site

$16/hr

... to manage multiple tasks in a fast-paced environment. Employees are expected to uphold ... Provide administrative support to department staff, including filing, copying, scanning, and ...

New

Eating Recovery Center

Clinical Manager

Chicago, IL

$83K - $98K/yr

Oversees counselors' case file management and monthly tracking reports and submits summary reports to management as requested * Provides counseling and facilitates group activities as dictated by ...

New

Eating Recovery Center

Clinical Manager

Chicago, IL · On-site

$83K - $98K/yr

Oversees counselors' case file management and monthly tracking reports and submits summary reports to management as requested * Provides counseling and facilitates group activities as dictated by ...

New

C&M Legal Search

Matter Mobility Analyst

Kankakee, IL · On-site

$56K - $84K/yr

Responsibilities include transferring digital records and metadata, classifying and documenting inbound and outbound data, exporting client files from the document management system, troubleshooting ...

Lanco

HR Data Management Coordinator

Markham, IL · On-site

$29 - $36/hr

This role owns employee data administration, personnel file management, employment documentation, and HR transactions while supporting HR service delivery through the HR Operations case management ...

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All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Illinois

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.
What are the most commonly searched types of Filing jobs in Illinois? The most popular types of Filing jobs in Illinois are:
What cities in Illinois are hiring for Filing Manager jobs? Cities in Illinois with the most Filing Manager job openings:
Filing Manager jobs near you

Office Manager

Bonnie Plants

Ottawa, IL • On-site

Full-time

Re-posted yesterday

Job description

Summary/Objective
Oversee and manage the day-to-day operations of the Station office, providing support to the Station Manager.
Essential Functions
  • Station staffing support - facilitate job application flow, hiring processes, and onboarding process for new hires and rehired associates.
  • Employee records management - maintain accurate, up-to-date employee records in UKG using Document Manager, and ensure all employee files and records are stored securely and treated as confidential information (not left in open or unsecured areas where unauthorized individuals may view them).
  • Ensure the submission of correct payroll coding in onboarding.
  • Ensure timely submission of Change of Status and Termination Form documentation to system administrators.
  • Compile and submit reimbursable expenses for processing
  • Payroll - compile, enter, and submit weekly payroll inputs (data validation and reconciliation of discrepancies), timeclock setup for new associates, and distribute paystubs to hourly associates (when required). Adhere to payroll timelines and ensure proper payment in accordance with local and state laws.
  • Ensure payroll coding is input and recorded accurately according to approved labor charges.
  • Review and action on time off requests in a timely manner
  • Communicate in a timely and effective manner with appropriate departments, escalating employee concerns as needed
  • Accident reporting and workers' compensation- compile accident reports and submit claims to the corporate EHS team. Help coordinate the reporting of workplace injuries, assist employees with completing required injury and workers' compensation forms, enter incidents into Vector, and gather and forward accident reports, medical paperwork, and work status updates to the EHS team for review and claim handling.
  • Training and compliance - deliver mandatory training to station associates and follow the SOPs for special training (including regulatory and company required training), maintain posters and other station signage
  • Collaborate with the corporate office on Accounts Receivable/Accounts Payable (AR/AP) issues
  • Fleet compliance - maintain DOT records (fleet maintenance and inspections, driver qualifications, run reports)
  • Support sales team with new customer forms, truck binders, and supplies
  • H-2A Program compliance (where applicable) - review & approve station job contracts, adhere to program regulations, including recruitment, records/file management, inbound/outbound reimbursements, timekeeping/scheduling, housing maintenance/management, H2A vehicle transportation management, employee management, and maintain up-to-date station audit records
  • Maintain the organics program records and prepare for/participate in station audits
  • Maintain station logs - labor reports, pesticide applications, plug grade sheets, disease logs, and testing
  • ERP (Enterprise Resource Planning) System (and/or in Mobile Apps)
    • Enter a Production Plan
    • Order supplies via the Requisition Worksheet
    • Receive POs in the required time
    • Receive/Ship Transfers
    • Create Work Orders
    • Approve & Post Work Orders
    • Manage WIP & Finished good Inventory
    • Manage & complete cycle counts on Hard Goods Inventory
    • Create Station & Route Transfers
  • Maintain a clean and safe office environment; foster and support a team-centered culture
  • Perform routine office tasks - answering phone, mail, emails, deliveries, and walk-ins.

QUALIFICATIONS:
Required Education and Experience
High School Diploma or GED
Knowledge, Skills & Abilities
  • Must have strong computer literacy and be proficient in the use of MS Office; proficiency in an ERP system, including Microsoft NAV or Business Central (BC), strongly preferred.
  • Experience with data entry, including the ability to enter data accurately, and be comfortable learning new technical systems as needed.
  • Must have excellent organizational and communication (verbal and written) skills.
  • Knowledge of greenhouse/growing operations and of rules, regulations, and guidelines of various federal or state Departments of Agriculture.
  • Ability to take and follow directions and ability to work with little to no supervision.
  • Must act with integrity, professionalism, and confidentiality, and appropriately handle private/sensitive information.
  • Customer Service - basic familiarity with product availability, growing techniques and disease avoidance.

Note: These duties may vary to some degree from station to station depending on type and size of station.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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