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Filing Manager Jobs in Illinois (NOW HIRING)

The Company

Safety & Compliance Manager

Chicago, IL · On-site

Maintain electronic driver qualification (DQ) files and compliance databases * Track CDL ... Driver qualification file management * Fleet safety and telematics systems Experience with ...

Cybercoders

Tax Manager

Northbrook, IL · On-site

$112K - $147K/yr

Oversee and review preparation of individual and business tax returns including 1040, 1120, 1120S, 1065, 709, 1041, 706 and related state and local filings. * Manage and mentor tax staff and seniors ...

Cerity Partners

Tax Manager - Firm Services

Chicago, IL · On-site

$135K - $165K/yr

Oversee city/local filings including San Francisco Gross Receipts Tax, Philadelphia BIRT/NPT, NYC ... Manage K-1 preparation and distribution for equity holders and partners; maintain capital account ...

Ceritypartners

Tax Manager - Firm Services

Chicago, IL

$135K - $165K/yr

Oversee city/local filings including San Francisco Gross Receipts Tax, Philadelphia BIRT/NPT, NYC ... Manage K-1 preparation and distribution for equity holders and partners; maintain capital account ...

MMS Group

Assistant Property Manager

Peoria, IL · On-site

$24/hr

File Management: Prepare and maintain complete resident and general office files * Leasing Support: Assist in showing units and screening applicants * Income Verification: Assist in certifying ...

Bonnie Plants

Office Manager

Ottawa, IL · On-site

Employee records management - maintain accurate, up-to-date employee records in UKG using Document Manager, and ensure all employee files and records are stored securely and treated as confidential ...

Bonnie Plants LLC

Office Manager

Ottawa, IL

Employee records management - maintain accurate, up-to-date employee records in UKG using Document Manager, and ensure all employee files and records are stored securely and treated as confidential ...

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All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Illinois

Filing Manager information

What is the 3 month rule for jobs?

The 3 month rule for a Filing Manager typically refers to a probationary period of three months during which employee performance and fit are evaluated. This period allows employers to assess skills, accuracy, and reliability before confirming permanent employment or considering further training. It is common for job roles to have such trial periods to ensure suitability for the position.

What does a Filing Manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What does a file manager do?

A filing manager is responsible for organizing, maintaining, and retrieving physical or digital files within an organization. They ensure that documents are properly labeled, stored securely, and easily accessible, often using filing systems or management software. Strong organizational skills and attention to detail are essential for this role.

What are the key skills and qualifications needed to thrive as a Filing Manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a Filing Manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What job makes $1,000,000 a year?

Filing managers typically do not earn $1,000,000 annually. High-earning roles that can reach this level include CEOs, investment bankers, and successful entrepreneurs, often requiring extensive experience, leadership skills, and significant responsibility. Such salaries are usually associated with executive positions or business ownership rather than standard managerial roles.

What manager jobs make the most money?

Among management roles, executive positions such as Chief Executive Officer (CEO), Chief Operating Officer (COO), and Chief Financial Officer (CFO) tend to have the highest salaries. Other high-paying management jobs include IT managers, engineering managers, and sales managers, especially in large organizations or specialized industries. Salaries often depend on experience, industry, and company size.
What are the most commonly searched types of Filing jobs in Illinois? The most popular types of Filing jobs in Illinois are:
What cities in Illinois are hiring for Filing Manager jobs? Cities in Illinois with the most Filing Manager job openings:
Filing Manager jobs near you
Safety & Compliance Manager

Safety & Compliance Manager

Al Warren Oil Company Inc.

Chicago, IL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 24 days ago

Job description

Safety & Compliance ManagerAl Warren Oil CompanyLead Safety. Strengthen Compliance. Support Operations.

Al Warren Oil Company is seeking a technically driven and detail-oriented Safety & Compliance Manager to support and strengthen transportation safety, regulatory compliance, and operational safety systems across our fuel, lubricant, and fleet operations.

This role is ideal for a safety professional who thrives in a fast-paced transportation environment and has experience working with DOT compliance, driver qualification systems, ELD platforms, telematics, reporting, and transportation safety technology. The ideal candidate is analytical, organized, proactive, and passionate about building a strong culture centered on safety, accountability, and continuous improvement.

As the Safety & Compliance Manager, you will oversee transportation compliance activities, support safety initiatives, maintain audit-ready documentation, manage driver qualification and compliance systems, assist with incident investigations, and support operational teams through safety technology and reporting.

What You'll DoSupport Transportation Safety & Compliance Programs
  • Maintain and support company safety policies, compliance procedures, and transportation safety programs
  • Ensure compliance with:
    • FMCSA regulations
    • DOT requirements
    • OSHA standards
    • Hazardous Materials (HazMat) Regulations
    • DOT Drug and Alcohol Regulations
  • Help maintain audit-ready compliance documentation and records
  • Support company-wide safety initiatives focused on reducing risk and improving operational safety performance
  • Partner with operations, dispatch, maintenance, and leadership teams to support safe and compliant operations
Safety Systems & Technology
  • Manage and monitor ELD, telematics, and in-cab camera systems (Samsara, Netradyne, Motive, Geotab, or similar platforms)
  • Review safety events, driver scorecards, and compliance alerts
  • Generate safety, compliance, and operational performance reports
  • Support FMCSA Clearinghouse administration and monitoring
  • Maintain electronic driver qualification (DQ) files and compliance databases
  • Track CDL expirations, medical cards, HazMat endorsements, and annual driver requirements
  • Assist with troubleshooting and improving safety technology and compliance systems
  • Monitor CSA scores, violations, and fleet safety trends
Transportation Compliance Responsibilities
  • Assist with Hours-of-Service and ELD compliance management
  • Review driver logs and identify compliance issues
  • Support DOT audit preparation and compliance reviews
  • Maintain records related to:
    • Driver qualification files
    • CDL and medical card requirements
    • HazMat endorsements
    • Drug and alcohol testing programs
    • Annual driver reviews
    • FMCSA Clearinghouse requirements
  • Support fleet permit and registration tracking including IFTA and IRP requirements
  • Assist with transportation compliance reporting and documentation management
Incident Management & Reporting
  • Assist with investigating and documenting:
    • Vehicle accidents
    • Fuel spills
    • Workplace injuries
    • Customer incidents
    • Near misses
  • Support corrective action tracking and follow-up
  • Coordinate incident documentation with operations, insurance providers, and leadership teams
  • Maintain organized incident records and reporting files
Driver Onboarding & Training Support
  • Assist with driver onboarding compliance documentation and qualification requirements
  • Support orientation and ongoing safety training initiatives
  • Maintain training documentation and compliance records
  • Assist with:
    • HazMat training
    • Defensive driving programs
    • OSHA training requirements
    • Customer-specific site training
    • Quarterly safety meetings
    • Refresher and remedial training programs

Requirements

What We're Looking ForExperience
  • 3+ years of experience in transportation safety, DOT compliance, fleet operations, or logistics compliance preferred
  • Strong working knowledge of:
    • FMCSA regulations
    • Hours-of-Service compliance
    • ELD systems
    • Hazardous Materials transportation regulations
    • DOT Drug and Alcohol requirements
    • Driver qualification file management
    • Fleet safety and telematics systems
  • Experience with transportation safety platforms, reporting systems, and compliance software preferred
Skills & Qualifications
  • Strong organizational and multitasking abilities
  • High attention to detail and accuracy
  • Strong communication and problem-solving skills
  • Ability to work independently and collaboratively across departments
  • Proficiency in Microsoft Office, especially Excel
  • Experience with safety/compliance software systems preferred
  • Ability to analyze safety trends and compliance data
  • Self-starter with a hands-on and solutions-oriented mindset
  • High school diploma or GED required; associate or bachelor's degree preferred

Benefits

Why Join Al Warren Oil Company?

At Al Warren Oil Company and Altom Transport, safety is more than a priority - it's part of who we are. We take pride in supporting our employees, customers, and communities through safe, reliable, and professional operations.

We Offer
  • Competitive compensation
  • Empower 401(k) with company match starting Day 1
  • Comprehensive medical, dental, vision, and prescription coverage
  • Optional life and disability insurance
  • Paid time off and holidays
  • Boot reimbursement program
  • Growth and advancement opportunities
  • Supportive, team-oriented work environment
Additional Details
  • Travel required approximately 10-20% between terminals and operational locations
  • Occasional after-hours or on-call support may be required
  • Full-time position
  • Monday-Friday schedule with flexibility based on operational needs

Apply