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Filing Manager Jobs in Alabama (NOW HIRING)

Davies

$15.75 - $19/hr

Responsibilities in case management include, but not limited to: Strategic Excellence Detailed ... files with clients, ensuring adherence to any KYO or generic strategies that may be put in place by ...

Davies

$15.75 - $19/hr

Adherence to file management policies * Complying with the SRA Standards & Regulations Financial Excellence * Be commercially aware, by working in an efficient and effective manner * Commercial ...

UAB NOVA RENT

Administrative Associate (Temp)

Birmingham, AL · On-site

$16.50 - $20.50/hr

... files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative ...

VIP Personnel, Inc.

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Corporate Legal Assistant

Birmingham, AL · On-site

$65K - $75K/yr

Provide administrative support, including document creation, data room management, contract management, and file management. In need of a Legal Assistant with Corporate experience. Must be skilled in ...

New

Davies

The Technical Supervisor/Lead File Handler will lead the team to meet the technical development ... Claims Management system. * Davies Incentive Plan * 25 days holiday per year which increases with ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What are the most commonly searched types of Filing jobs in Alabama?

The most popular types of Filing jobs in Alabama are:

What cities in Alabama are hiring for Filing Manager jobs?

Cities in Alabama with the most Filing Manager job openings:

Filing Manager jobs near you

Management - Assistant General Manager

Saraland, AL • On-site

Holiday Inn & Suites
See more jobs at Holiday Inn & Suitesexternal

Full-time

Re-posted 5 days ago

Job description

SHULAR COMPANIES - ASSISTANT GENERAL MANAGER
PAY TYPE: SALARY
JOB DESCRIPTION
As Assistant General Manager, you will be responsible for supervising the day-to-day operations of the hotel to ensure guest satisfaction, financial efficiency, and managing employees.
Essential Functions
  • Ensure all employees are punctual, well groomed, follows safety policies and procedures
  • Provide guidance and leadership to all staff.
  • Ensure proper front desk, Housekeeping, maintenance, and Food and Beverage procedures are followed.
  • Train and/or coordinate training for New and existing employees
  • Inspect Room Attendant's/Inspector's work for cleanliness, accuracy, and efficiency
  • Complete minimal maintenance and report larger issues to the maintenance department
  • Ensure applicable brand standards are adhered to within the scope of Rooms, Exterior, service, and common areas
  • Follow Financial procedures to ensure financial stability and accountability, such as, Checkbook, Petty Cash, Drawer balancing, Invoicing
  • Assist General Manager with routine and project oriented tasks
  • Motivate and lead team towards constant improvement in cleanliness, attitude, professionalism and efficiency.
  • Assist with customer issues, complaints, and special requests in a professional manner
  • Provide assistance in other areas of the hotel at the direction of the General Manager
  • Complete special and focused tasks as directed by General Manager and Corporate
  • Responsible for the management of all staff. This includes approving schedules, payroll, discipline, supervision.
  • Take ownership of the hotel, employees, successes and failures and constantly improve.
  • Any other duties as assigned

Competencies and Position Requirements
  • Must tolerate a fast-paced, hectic environment.
  • Must maintain strict confidentiality and judgment regarding privileged information.
  • Must be sensitive to the needs of our guests and feel empowered to take action to meet their needs within company guidelines.
  • Advanced experience using excel, word & outlook experience using adobe acrobat
  • Experience in windows file management experience effective communications experience organizing files & workspace on job training
  • Intermediate to advanced experience using excel, word & outlook experience using adobe acrobat
  • Experience in windows file management experience effective communications experience organizing files
  • Able to complete general office/clerical duties using fax, copiers and telephones.
  • Must be self-motivated and disciplined.
  • Must be able to prioritize and complete work assignments on a timely basis.
  • Able to problem solve quickly.
  • Excellent customer service skills.
  • Excellent phone etiquette

Supervisor Responsibility
This position has supervisory responsibilities.
Work Environment
This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, copier, fax, scanners, file cabinets and calculators.
Physical Demands
Must be able to Sit/Stand/walk the property for long periods of time.
Work is completed in an hotel/office environment.
Specific vision requirements include close vision.
The employee may frequently need to lift up to 25 lbs.
Employee is occasionally required to sit, climb, balance, kneel, or crawl.
Position Type and Expected Hours of work
This is a full-time position.
Able to work nights, weekends and holidays if needed.
Travel - No travel is expected for this position.
Required Education and experience - High School Diploma; Associates degree a plus but not required.
Preferred Education and Experience - Minimum of three years job-related experience, hospitality strongly preferred.
Other Duties
This job description is not designed to cover or contain all aspects of a comprehensive listing of activities, duties, or responsibilities that is required of the employee for this job. Duties, responsibilities, activities may change at any time with or without notice.

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