ZipRecruiter

Log In

1

Filing Manager Jobs in Birmingham, AL (NOW HIRING)

Snelling - Birmingham

Legal Assistant

Birmingham, AL

File Management: Organize and maintain case files, ensuring all documents are filed correctly and are easily accessible. Implement and manage electronic filing systems. * Court Filings: Prepare and ...

UAB NOVA RENT

ADMINISTRATIVE ASSOCIATE

Birmingham, AL · On-site

$18.35 - $29.80/hr

... files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative ...

Farmers Home Furniture

Credit Manager

Pell City, AL · On-site

Manages and oversees the activities and operations of the accounts receivable and collection areas ... Customer files must be stored in a fireproof cabinet and maintained in alphabetical order. Customer ...

Farmers Home Furniture

Credit Manager

Pell City, AL · On-site

Manages and oversees the activities and operations of the accounts receivable and collection areas ... Customer files must be stored in a fireproof cabinet and maintained in alphabetical order. Customer ...

Farmers Home Furniture

Credit Manager

Pell City, AL · On-site

Manages and oversees the activities and operations of the accounts receivable and collection areas ... Customer files must be stored in a fireproof cabinet and maintained in alphabetical order. Customer ...

Farmers Home Furniture

Credit Manager

Pell City, AL · On-site

Manages and oversees the activities and operations of the accounts receivable and collection areas ... Customer files must be stored in a fireproof cabinet and maintained in alphabetical order. Customer ...

W3Global Inc.

Associate Attorney

Birmingham, AL · On-site

$80K - $110K/yr

Reviewing and approving pleadings, motions, and other legal filings. Managing an active litigation caseload from inception through resolution. Responding promptly to daily emails and telephone ...

next page

Showing results 1-20

All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Birmingham, AL

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.
What are the most commonly searched types of Filing jobs in Birmingham, AL? The most popular types of Filing jobs in Birmingham, AL are:
What cities near Birmingham, AL are hiring for Filing Manager jobs? Cities near Birmingham, AL with the most Filing Manager job openings:
Filing Manager jobs near you

Case Manager in Training

Morgan & Morgan, P.A.

Birmingham, AL • Hybrid

$20/hr

Other

This job post has expired today. Applications are no longer accepted.

Morgan & Morgan rating

6.7

Company rating: 6.7 out of 10

Based on 49 frontline employees who took The Breakroom Quiz

30th of 34 rated law firms

Job description

Summary

This role will work as a floater in our office, training and supporting several attorneys and case staff on rotation. This position trains for an eventual move to a highly sought Case Manager position.

The compensation for this role is $20/hour with upward mobility.

Responsibilities

  • Assist Case Managers and Attorneys in organizing and maintaining client files, gaining exposure to caseloads of 100+ cases
  • Submit check requests for records including medical documentation, accident reports, driving history, and vehicle
  • Support demand preparation by gathering and organizing case documents electronically
  • Handle certified mail processing and support digital document
  • Perform general administrative tasks including typing, operating office equipment, and sorting
  • Support electronic file management while building knowledge of case phases and documentation best practices
  • Prepare and send standard letters including turndowns, new representations, contracts, and multi-party combo letters
  • Assist in drafting and sending demand letters to build knowledge of negotiation and settlement
  • Work closely with an experienced Case Manager to build core case management skills and support long-term professional development
  • Assist with other related duties to gain broader experience and contribute to case progress and team efficiency

Qualifications

  • High school diploma or GED
  • 1-2 years of experience as an Administrative Assistant, Insurance Adjuster, or Support Role preferably in a law firm setting or in a corporate legal department (preferred)
  • Highly organized with the ability to multitask, prioritize, and demonstrate attention to detail with a great attitude
  • Strong written and verbal communication skills, including good presentation skills
  • Willingness to learn and work with multiple employees within our organization
  • Extensive expertise in computer programs, databases, Microsoft Office Suite, and type no less than 35 wpm
  • Remote and/or hybrid not eligible

#LI-EL1

What Morgan & Morgan employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply