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Filing Manager Jobs in Birmingham, AL (NOW HIRING)

UAB NOVA RENT

ADMINISTRATIVE ASSOCIATE

Birmingham, AL · On-site

$18.35 - $29.80/hr

... files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative ...

TPI Global

Administrative Support

Birmingham, AL · On-site

Previous experience using Customer Service System (BSC clearance level would be ideal) Proficient in Microsoft Outlook (file management) and Excel. * Prefer experience in written customer ...

Farmers Home Furniture

Credit Manager

Pell City, AL · On-site

Manages and oversees the activities and operations of the accounts receivable and collection areas ... Customer files must be stored in a fireproof cabinet and maintained in alphabetical order. Customer ...

Farmers Home Furniture

Credit Manager

Pell City, AL · On-site

Manages and oversees the activities and operations of the accounts receivable and collection areas ... Customer files must be stored in a fireproof cabinet and maintained in alphabetical order. Customer ...

Farmers Home Furniture

Credit Manager

Pell City, AL · On-site

Manages and oversees the activities and operations of the accounts receivable and collection areas ... Customer files must be stored in a fireproof cabinet and maintained in alphabetical order. Customer ...

Farmers Home Furniture

Credit Manager

Pell City, AL · On-site

Manages and oversees the activities and operations of the accounts receivable and collection areas ... Customer files must be stored in a fireproof cabinet and maintained in alphabetical order. Customer ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What are the most commonly searched types of Filing jobs in Birmingham, AL?

The most popular types of Filing jobs in Birmingham, AL are:

What cities near Birmingham, AL are hiring for Filing Manager jobs?

Cities near Birmingham, AL with the most Filing Manager job openings:

Filing Manager jobs near you

Coordinator - Risk Management Compliance

Coca-Cola Bottling Company UNITED, Inc.

Birmingham, AL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 2 days ago. Applications are no longer accepted.

Coca-Cola Bottling Company UNITED rating

7.2

Company rating: 7.2 out of 10

Based on 81 frontline employees who took The Breakroom Quiz

195th of 440 rated food and drinks producers

Job description

Division: Corporate
Work Schedule: Monday - Friday 7:30 am - 4:30 pm
Why you will love Coca-Cola UNITED?
About us:
  • Privately owned and operated with 100+ years of historical strength and stability
  • Dedicated to supporting internal career growth through on job training, learning and opportunity for career advancement
  • Excellent Total Value Benefits Package to include:
  • Two weeks paid vacation within first year
  • Comprehensive Medical Preferred Provider Plan
  • Dental, vision, flex spending
  • Employee Assistance Program
  • Company paid life insurance ($50,000)
  • Additional optional insurance (accident, critical illness, universal life, home & auto)
  • Paid maternity & paternity leave
  • Paid holiday & sick time
  • 401(k) match (50% on first 6%; plus an additional annual match of up to 3%)
  • Exclusive employee discounts (cell phone, event tickets, gym membership, car buying, hotels, car rentals, technology needs and much more)
  • Competitive Compensation
  • Fast paced environment promotes a healthy lifestyle
  • Tuition Reimbursement Program reimbursable up to $5250 per calendar year

Job Description
The Coordinator - Risk Management Compliance is responsible for the facilitation of the company's Risk Management programs including the Alcohol and Controlled Substances Testing Program, Driver File Compliance Program, Safety Shoe Program, and MVR Compliance Program.
What your day will look like:
  • Coordinate Random Drug and Alcohol Testing for assigned locations: This includes but is not limited to receiving
  • the list of selected employees, sending out notices to the supervisors of the selected employees, scheduling on- site testing locations, sending authorization forms to the clinics for off-site testing, and ensuring all testing is completed
  • Maintain Driver Files (DOT and Non-DOT) for assigned locations: This includes but is not limited to receiving new hire driver files from the employee relations team and uploading them into the online Driver File Management System, sending drivers' license and DOT Medical Card expiration notices, receiving updated documents and uploading them into the Driver File Management System, obtaining DOT Medical Card MVRs and uploading them into the driver file
  • Process Safety Shoe Reimbursements and Payroll Deductions for assigned locations: This includes but is not limited to receiving safety shoe reimbursement requests, submitting reimbursement requests to Payroll, receiving safety shoe payroll deduction requests, and submitting payroll deduction requests to Payroll
  • Receive, Review, and Process Safety Shoe Vendor Invoices for assigned locations: This includes but is not limited to receiving invoices from the Safety Shoe Vendors, reviewing the invoices for accuracy, coding the invoices and processing the invoices for payment
  • Conduct Annual Motor Vehicle Record (MVR) Reviews for all driving employees: This includes but is not limited to Requesting Certification of Violation Forms, pulling MVRs from our MVR Service Provider, reviewing a driving employee's full safety history, and providing feedback to the location on the outcome of their MVR Reviews
  • Use of Information Technology (IT) Systems to perform daily responsibilities: These systems include but are not limited to Microsoft Office Suite including SharePoint, License Monitoring Software, Drug/Alcohol Testing Software, Driver File Management Software, Motor Vehicle and Background Screening Software, and Claims Management Software
  • Provide Routine Reports to the Manager - EHS and the Supervisor - Risk Management Compliance as directed
  • Performs appropriate duties as assigned by management

What you need to succeed:
  • Minimum age 18 years old
  • Valid driver's license required and obligation to maintain compliance with UNITED fleet policy
  • Personal Protective Equipment (PPE) as required by position and compliance with UNITED safety policies
  • Regular and prompt attendance is an essential function of the job
  • Ability to read, write and speak English
  • Ability to maintain a neat professional appearance within Company guidelines
  • Ability to maintain safety and security of Company assets
  • Ability to utilize all Company provided resources and technology
  • High school diploma or general education degree (GED); or 0 to 12 months related experience and/or training; or equivalent combination of education and experience
  • Must have excellent oral and written communication skills.
  • Must be highly organized and self-motivated.
  • Must be able to multi-task and maintain a high level of confidentiality and professionalism.
  • Must be able to communicate effectively with everyone, including health care providers, insurance companies, all levels of workers from hourly paid to President and CEO

Physical Requirements
Position will be required to comply with the CCBCU Personal Protective Equipment Program. Position is required to wear safety toed shoes when performing the following tasks: Operating Powered Industrial Equipment or Working in an Area where Powered Industrial Equipment is in use, Fleet Maintenance, Working with Palletized Product, Use of Hand Trucks/Dollies to Deliver Product, Cooler Services, etc.
(X) None = 0% (0 hrs)
(L) Limited = 1% (1 hr)
(O) Occasionally = 2%-25% (1-2 hrs)
(F) Frequently = 26%-50% (3-4 hrs)
(R) Repeatedly = 51%-75% (5-6 hrs)
(C) Continuously = 76%-100% (7+ hrs)
Requirement Frequency Sit R Stand O Walk O Bend O Kneel/Squat O Climb Stairs L Crawling L Overhead Reach O Typing R Vehicle Operation L PPE/Special Clothing L Grasp O Push/Pull O Fine Manipulation O Lift up to 50 lbs O Carry up to 50 lbs O Pushing up to 50 lbs O Pulling up to 50 lbs O Exposure to Water L Exposure to Chemicals L Exposure to Weather L Exposure to Noise O
CCBCU is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled. Veteran friendly.

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