ZipRecruiter

Log In

1

Filing Manager Jobs in Birmingham, AL (NOW HIRING)

UAB NOVA RENT

ADMINISTRATIVE ASSOCIATE

Birmingham, AL · On-site

$18.35 - $21.33/hr

... files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office s administrative ...

Morgan & Morgan, P.A.

Case Manager

Birmingham, AL · On-site

$18.75 - $24.25/hr

Manage case files from intake to closing under the direction of an attorney * Performs other ... related duties as assigned to meet the needs of the business Qualifications * Bachelor's degree ...

Morgan & Morgan, P.A.

Case Manager

Birmingham, AL · On-site

$18.75 - $24.25/hr

Manage case files from intake to closing under the direction of an attorney * Performs other ... related duties as assigned to meet the needs of the business Qualifications * Bachelor's degree ...

InsCipher

Tax Associate

Birmingham, AL · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Ascent Hospitality

General Manager

Birmingham, AL · On-site

The General Manager is responsible for managing daily hotel operations in the hotels continuing ... medical files, investigative files. * Aggressively reduce accidents, and minimize worker ...

Highlands College

Media & Design Support

Birmingham, AL · On-site

Basic understanding of video editing workflows and file management. Education & Experience * Current college student or equivalent experience preferred. * Experience in graphic design, video editing ...

Huntington

Integrated Receivables Manager

Hoover, AL · Remote

Troubleshoot file errors, mapping issues, transmission failures, and posting discrepancies. Obtain formal client acceptance and production sign-off. Client Relationship Management: Develop and manage ...

Naderpour and Associates

Be Seen First

Associate Attorney

Birmingham, AL · On-site

Reviewing and approving pleadings, motions, and other legal filings. * Managing an active litigation caseload from inception through resolution. * Responding promptly to daily emails and telephone ...

previous pagenext page

Showing results 21-40

All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Birmingham, AL

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.
What are the most commonly searched types of Filing jobs in Birmingham, AL? The most popular types of Filing jobs in Birmingham, AL are:
What cities near Birmingham, AL are hiring for Filing Manager jobs? Cities near Birmingham, AL with the most Filing Manager job openings:
Filing Manager jobs near you

Grant Manager

Cahaba Medical Care Foundation

Birmingham, AL • On-site

Full-time

Posted 8 days ago

Job description

Position Summary Cahaba Medical Care Foundation seeks a Grant Manager to own our grant portfolio end to end: opportunity intake and go/no-go decisions, application assembly and pre-submission quality review, and the post-award deliverables calendar across a multi-million-dollar portfolio of federal, state, municipal, and foundation awards. This is an orchestration role, not a writing role. Our Senior Grant Writer, executive leadership, and program leads build narratives; our finance team owns budgets and reconciliation. The Grant Manager ensures the right people, numbers, documents, and deadlines converge on every submission and every report, and holds the authority to determine that a package is not ready to file.

Essential Duties

  • Own the portfolio-wide deliverables calendar: every report, filing, renewal, and continuation across all active awards, with named owners, lead times, and escalation paths

  • Run a pre-submission quality review on every federal package, including cross-document consistency checks when multiple awards file in the same cycle

  • Review external-facing, grant-touching artifacts (contracts, web content, public materials) for consistency with award terms and federal vocabulary

  • Conduct standing cross-award consistency checks: personnel rosters, key-personnel FTE percentages, and time-and-effort attestations against approved budgets

  • Maintain and verify institutional grant briefing documents against Notices of Award and source documents on a quarterly cycle

  • Stand up and run reimbursement and reporting processes for state subawards: templates, assembly, documentation standards, signature chains

  • Own FFR and closeout coordination portfolio-wide in partnership with Finance

  • Build and maintain the access and credential map: EHB roles and submission privileges, SEFT, payment and application portals, SAM.gov currency

  • Run pipeline intake and the go/no-go log so every funding opportunity receives a documented, dated decision

  • Coordinate cross-functional grant teams (writing, finance, program, compliance, data) through Wrike from intake to closeout

Qualifications

Required:

  1. Bachelor’s degree; 3+ years administering federal grants from application through closeout, HRSA strongly preferred;
  2. Working knowledge of 2 CFR 200;
  3. Hands-on experience with federal grant systems (HRSA EHB, PMS, SAM.gov, or equivalent);
  4. Demonstrated project management of complex, deadline-driven, multi-stakeholder work;
  5. Exacting attention to documentation, version control, and quality assurance.

Preferred:

  1. Master’s degree (MPA, MPH, MBA, or related); GPC, PMP, or CRA credential;
  2. FQHC, community health, or academic medicine experience;
  3. State pass-through and subaward reporting experience.

Success in Year One Zero missed federal deadlines; every multi-award filing checked for cross-document consistency; all subaward reimbursement requests filed on time with clean documentation; every open opportunity carries a dated go/no-go decision.