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Filing Assistant Jobs in Tucson, AZ (NOW HIRING)

LHH US

Operations Administrative Assistant

Tucson, AZ

$19 - $21/hr

Maintain accurate electronic and physical account records and client files. * Assist with special projects, reporting, and other administrative duties as assigned. * Provide backup front desk and ...

LHH US

Operations Administrative Assistant

Tucson, AZ

$19 - $21/hr

Maintain accurate electronic and physical account records and client files. * Assist with special projects, reporting, and other administrative duties as assigned. * Provide backup front desk and ...

Falcon Recruitment

Be Seen First

Legal Assistant

Tuscon, AZ · On-site

$60K - $70K/yr

Legal Assistant Location: Tucson, AZ Compensation: $60,000 - $70,000 annually, depending on ... Coordinate electronic and physical filing of court documents and other official submissions.

InsCipher

Tax Associate

Tucson, AZ · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Tucson, AZ · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Cavco

Part Time Administrative Assistant

Tucson, AZ · On-site

$17.25 - $23.50/hr

Part Time Administrative Assistant We are looking for a Part Time Administrative Assistant!! At ... Maintain consistent folder and file naming. * Verify documents are legible and complete. * Keep ...

US Government Jobs

Program Support Assistant

Tucson, AZ · On-site

$40K - $47K/yr

The Program Support Assistant provides administrative support and technical assistance within the service line to include: typing, writing, analyzing problems, file management, data entry, primary ...

New

salpointe catholic

Accomodations Assistant

Tucson, AZ · On-site

Accommodations Assistant FLSA Status: Non-Exempt Full-time/Part-time: Full-time Benefits Eligible ... Organize, secure, and file all testing materials in locked file cabinets before and after testing.

salpointe catholic

Accomodations Assistant

Tucson, AZ · On-site

Accommodations Assistant FLSA Status: Non-Exempt Full-time/Part-time: Full-time Benefits Eligible ... Organize, secure, and file all testing materials in locked file cabinets before and after testing.

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All JobsFiling JobsFiling Assistant JobsFiling Assistant Jobs in Tucson, AZ

Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Tucson, AZ?

The most popular types of Filing jobs in Tucson, AZ are:

What are popular job titles related to Filing Assistant jobs in Tucson, AZ?

For Filing Assistant jobs in Tucson, AZ, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Tucson, AZ look for?

The top searched job categories for Filing Assistant jobs in Tucson, AZ are:

What cities near Tucson, AZ are hiring for Filing Assistant jobs?

Cities near Tucson, AZ with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Tucson, AZ as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Operations Administrative Assistant

LHH US

Tucson, AZ

$19 - $21/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 days ago

Job description

Operations Administrative Assistant
About the Role
We are seeking a detail-oriented and proactive Operations Administrative Assistant to support in the administration and management of fiduciary and trust accounts. This position plays a critical role in ensuring exceptional client service, accurate account administration, and compliance with trust-related policies and regulations.
The ideal candidate is highly organized, thrives in a professional financial services environment, and enjoys building relationships with clients and internal stakeholders.
Key Responsibilities
  • Provide administrative and operational support to Trust Officers in the management of trust and fiduciary accounts.
  • Open, maintain, and close trust accounts within internal trust accounting systems.
  • Serve as a liaison between Trust Officers and internal operations teams to facilitate efficient account administration.
  • Track critical deadlines, documentation requirements, and account activity to ensure timely follow-up and completion of tasks.
  • Process distributions, payments, real estate tax payments, and estimated tax payments on behalf of assigned accounts.
  • Communicate professionally with clients, beneficiaries, attorneys, CPAs, portfolio managers, and other trust-related professionals.
  • Monitor account activity and documentation to ensure compliance with company policies, procedures, and applicable regulations.
  • Maintain accurate electronic and physical account records and client files.
  • Assist with special projects, reporting, and other administrative duties as assigned.
  • Provide backup front desk and administrative support when needed.
Qualifications
Required Skills & Experience
  • Strong administrative, operational, or client service experience, preferably in financial services, banking, wealth management, legal services, accounting, or trust administration.
  • Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and commitment to accuracy.
  • Ability to exercise sound judgment and maintain confidentiality.
  • Strong problem-solving and analytical abilities.
  • Ability to work independently while also collaborating effectively within a team environment.
  • Proficiency with Microsoft Office Suite and business software applications.
Pay Details: $19.00 to $21.00 per hour
Search managed by: Chris Collins
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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About LHH

Sourced by ZipRecruiter

LHH Recruitment Solutions is a division of the Adecco Group, the world's leading HR Solutions provider and the 7th best workplace in the world. We are an industry leader in temporary and permanent recruitment within accounting and finance. We work with premier clients, from small businesses to Global Fortune 500 companies, and we know that every opening is more than a job, and that every candidate is more than a resume. We work closely with candidates to understand their needs and apply our industry expertise to make matches for clients that drive business results. Our ability to dynamically balance your needs with the right Solutions gives clients and candidates the right fit to succeed. We are an evolving organization and take pride in a culture of trust, where we celebrate diversity, equality and inclusion. We always put our people first, drive a growth mindset and foster a collective spirit. We understand that talent and potential come from every section of society, regardless of gender, race, age, or physical ability. At the Adecco Group, we are committed to making the future work for everyone!

Industry

Human resource programs administration

Company size

10,000+ Employees

Headquarters location

Jacksonville, FL, US

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