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Filing Assistant Jobs in Tucson, AZ (NOW HIRING)

University of Arizona

Executive Assistant

Tucson, AZ · Hybrid

Maintain confidential executive files, records, and correspondence. * Coordinate executive visits ... organizations. * Assist in planning organizational events, donor receptions, ceremonies, and ...

Bass Pro Shops

TMBC Boat Business Assistant

Tucson, AZ · On-site

$17.75 - $23.75/hr

The Boat Business Assistant provides the clerical support for all boat, motor, trailer or ATV ... Complete and file all required title work and associated documentation. Prepares check requests as ...

Sun Tran

Be Seen First

Administrative Assistant

Tucson, AZ · On-site

$17.60 - $22/hr

Coordinate daily office operations and assist managers and staff with administrative needs ... Maintain records spreadsheets, databases, and departmental files. * Answer phones, greet visitors ...

Arizona G&T Cooperatives

Administrative Assistant

Benson, AZ · On-site

$17 - $23/hr

... Executive Assistants as may be required from time to time. KNOWLEDGE, SKILLS AND ABILITIES ... Maintain electronic filing system for your designated area or department. * Document existing ...

Arizona G&T Cooperatives

Administrative Assistant

Benson, AZ · On-site

$17 - $23/hr

... Executive Assistants as may be required from time to time. KNOWLEDGE, SKILLS AND ABILITIES ... Maintain electronic filing system for your designated area or department. * Document existing ...

panoramic

Medical Assistant

Tucson, AZ · On-site

$16.75 - $21.50/hr

The Medical Assistant is responsible for assisting healthcare professionals in providing care to ... patient files, scheduling patient appointments and performing standard care procedures.

Panoramic Health

Medical Assistant

Tucson, AZ · On-site

$18/hr

The Medical Assistant is responsible for assisting healthcare professionals in providing care to ... patient files, scheduling patient appointments and performing standard care procedures.

Watermill Express LLC

Administrative Assistant

Tucson, AZ · On-site

$15.50/hr

The Administrative Assistant position supports managers and staff performing general office duties ... General office skills including filing, typing, and data entry * Efficient working knowledge of MS ...

Ritchie Bros.

Branch Operations Assistant

Tucson, AZ

The Branch Operations Assistant addresses all customer and branch inquiries under the direction of ... Perform word processing assignments, filing, and related clerical duties. * Process all necessary ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Tucson, AZ?

The most popular types of Filing jobs in Tucson, AZ are:

What are popular job titles related to Filing Assistant jobs in Tucson, AZ?

For Filing Assistant jobs in Tucson, AZ, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Tucson, AZ look for?

The top searched job categories for Filing Assistant jobs in Tucson, AZ are:

What cities near Tucson, AZ are hiring for Filing Assistant jobs?

Cities near Tucson, AZ with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Tucson, AZ as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Bookkeeping Assistant

Roman Catholic Diocese of Tucson and Affiliated Organizations

Marana, AZ • On-site

$16.75 - $22.50/hr

Part-time

Posted 19 days ago

Job description

St. Christopher Parish
Job Description
Job Title: Bookkeeping Assistant Status: Part time (8 hours/week)
Exemption Status: Non-exempt
Department/Location: St. Christopher Parish / Marana
Primary Function: Under the director of the pastor or other assigned manager, is responsible for recording and reporting of the weekly collections and other sources of revenue. May be asked to also assist with various bookkeeping functions, payroll, and assists in the administration of employee benefits. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.” (Eph. 4:1)
Essential Duties and Responsibilities:
  • Recognize and support the unique Catholic Mission of the Diocese by speaking, acting, and instructing consistent with the teachings of the Roman Catholic Church. The employee may not espouse, in word or deed, any doctrine inconsistent with the teachings of the Roman Catholic Church.
  • Give evidence of living Gospel values by being an active member of a faith community and being open to the importance of a personal faith journey; strive to model the teaching of Jesus by attitude and example.
  • Foster communication and works collaboratively with all other employees.
  • Record weekly collections and other cash receipts.
  • Verify the accuracy and proper approval of all payroll time sheets.
  • Maintain payroll records and review payroll journal entries.
  • Assist in directing and administering employee benefits.
  • Oversee financial aspects of the parish and other related fundraisers as needed.
  • Work with financial auditors as needed.
  • May write and post journal entries to the general ledger.
  • May perform bank reconciliations.
  • May reconcile monthly credit card activity report to bank activity and credit card slips.
  • May analyze expenses and purchase practices for savings.
  • May maintain asset and vendor contract files.
  • May process payments to vendors and others, maintain payable files.
  • May track receivables and payables.
  • May track project expenditures
  • May prepare annual financial and other financial reports as necessary.
  • May assist in organization and preparation of Board meetings, committee meetings and special events.
  • Perform other duties as assigned.

Physical / Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in normal office environment.
Required Activities: Walking; sitting; standing; stooping; reaching; talking; hearing; carrying; and keyboarding.
Basic Qualifications:
  • Excellent communications skills including written, and verbal.
  • Excellent project management skills and ability to manage multiple projects simultaneously.
  • Flexibility in assessing needs and strategies and adapt appropriately in a ministerial environment.
  • Carry out all responsibilities with balance, empathy, sensitivity, and patience; pay attention to detail and be well organized.
  • Apply leadership skills as required.
  • Type 50 WPM; proficient with 10 key calculators.
  • Ability to work under minimal supervision.
  • Professional bearing and clean and neat personal appearance.
  • The ability to successfully complete a criminal history and background check.
  • Ability to successfully pass a bookkeeping test.
  • Clean and neat professional appearance.

Education and Experience:
  • Bachelor’s degree in accounting, Business, Public Administration, a related field from an accredited institution, or equivalent experience.
  • Five years’ experience as an bookkeeper or accountant.
  • Proficient with computer skills including Microsoft Word and Excel.
  • Working knowledge of automated accounting and payroll systems, QuickBooks preferred.

Other/Preferred Skills:
  • Bi-lingual (English/Spanish)
  • CPA Certification

Covenants of Employment:
St. Christopher Parish is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law. Under the “Zero Tolerance Policy”, no one will be knowingly assigned or retained to serve in the Parish when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.

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