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Filing Assistant Jobs in Spokane, WA (NOW HIRING)

Paine Hamblen, P.S.

Legal Assistant

Spokane, WA · On-site

$31/hr

As a Legal Assistant, you will work closely with attorneys and paralegals to provide exceptional ... File legal documents with state and federal courts, including electronic filing where applicable.

Paine Hamblen, P.S.

Legal Assistant

Spokane, WA · On-site

S. is seeking a highly motivated and experienced Legal Assistant with a strong background in civil ... files, arranging meetings and travel, and assisting with case and deadline management. The ideal ...

Multifab, Inc

Administrative Assistant

Spokane Valley, WA · On-site

$18 - $20/hr

Accurately perform manual and electronic tasks including but not limited to filing, scanning, data ... * Assist with inventory cycle counts to accurately report product quantities to applicable ...

Multifab Inc

Administrative Assistant

Spokane Valley, WA · On-site

$18 - $20/hr

Accurately perform manual and electronic tasks including but not limited to filing, scanning, data ... * Assist with inventory cycle counts to accurately report product quantities to applicable ...

InsCipher

Tax Associate

Spokane, WA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Spokane, WA · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Anywhere Real Estate

Title Assistant

Liberty Lake, WA · On-site

Perform file updates and assist with delivery of completed documents. * Provide phone coverage for Title Officers and respond professionally to customer and internal inquiries. * Communicate with ...

Anywhere

Title Assistant

Spokane, WA

Perform file updates and assist with delivery of completed documents. * Provide phone coverage for Title Officers and respond professionally to customer and internal inquiries. * Communicate with ...

allianthcm

Technical Assistant - Employee Benefits

Spokane, WA · On-site

$37K - $44K/yr

SUMMARY Responsible for providing customer service and clerical support to assist Producers and ... ESSENTIAL DUTIES AND RESPONSIBILITIES Sets-up prospect and customer files; sets-up and process dead ...

Aston Carter

HR Assistant

Liberty Lake, WA · On-site

$22 - $26/hr

HR Assistant The HR Assistant supports a wide range of human resources functions, including ... Maintain employee personnel files and HR records, ensuring confidentiality, organization, and data ...

Aston Carter

HR Assistant

Liberty Lake, WA

$42K - $54K/yr

HR Assistant The HR Assistant supports a wide range of human resources functions, including ... Maintain employee personnel files and HR records, ensuring confidentiality, organization, and data ...

159995 Vista Title and Escrow

Escrow Assistant

Spokane, WA · On-site

$19.75 - $25/hr

Open and prepare escrow files, including order entry, fund allocation, and file documentation * Assist with preparation and delivery of closing documents; coordinate disbursements and wire transfers ...

Avista

Executive Administrative Assistant

Spokane, WA · On-site

$37.30 - $48.31/hr

May operate as a backup to the Assistant Corporate Secretary including board communication, files SEC and FERC documents, prepares annual state filings, prepares and files New York Stock Exchange ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Spokane, WA?

The most popular types of Filing jobs in Spokane, WA are:

What are popular job titles related to Filing Assistant jobs in Spokane, WA?

For Filing Assistant jobs in Spokane, WA, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Spokane, WA look for?

The top searched job categories for Filing Assistant jobs in Spokane, WA are:

What cities near Spokane, WA are hiring for Filing Assistant jobs?

Cities near Spokane, WA with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Spokane, WA as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Legal Assistant

Paine Hamblen, P.S.

Spokane, WA • On-site

$31/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 10 hours ago

Job description

Paine Hamblen, P.S. is seeking a highly motivated and experienced Legal Assistant with a strong background in civil defense litigation to join our busy law office. This position is ideal for an individual who is comfortable working in an active litigation environment, managing deadlines independently, and providing reliable, high-level support to attorneys. Applicants must be able to handle competing priorities with accuracy, professionalism, and minimal supervision and must have at least two years of legal assistant experience.

As a Legal Assistant, you will work closely with attorneys and paralegals to provide exceptional client service and keep matters moving efficiently. Responsibilities include preparing and managing legal documents, coordinating calendars and scheduling, handling client and office correspondence, maintaining files, arranging meetings and travel, and assisting with case and deadline management.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. If you are a proactive professional with strong communication skills and the ability to manage multiple priorities effectively, we would love to hear from you.

Compensation:

$27 - $31 hourly


Responsibilities:
  • Provide administrative and litigation support to attorneys and paralegals.
  • Communicate professionally with clients, courts, opposing counsel, court personnel, and other third parties.
  • Manage incoming and outgoing correspondence, including emails, mail, and telephone communications.
  • Coordinate attorney travel, meetings, depositions, mediations, and client and witness interviews.
  • Schedule court reporters, videographers, interpreters, and other litigation service providers.
  • Transcribe attorney dictation and prepare, edit, and proofread legal documents and correspondence.
  • Prepare, format, and finalize pleadings, discovery, correspondence, and other legal documents.
  • File legal documents with state and federal courts, including electronic filing where applicable.
  • Maintain attorney calendars and accurately calendar deadlines, hearings, trial dates, and Court Schedule Orders.
  • Monitor deadlines and proactively remind attorneys and team members of upcoming obligations.
  • Maintain organized electronic and physical client files.
  • Assist with time entry, billing, expense processing, and other administrative functions.
  • Handle confidential and sensitive information with discretion and professionalism.

Qualifications:
  • Experience in a legal assistant role, with at least two years in civil defense litigation.
  • Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.
  • Ability to manage multiple priorities and deadlines independently with accuracy and professionalism.
  • Proven track record of providing high-level administrative support in a legal setting.
  • Strong communication skills to interact professionally with clients, courts, and opposing counsel.
  • Proficiency in preparing, formatting, and finalizing legal documents and correspondence.
  • Experience with electronic filing in state and federal courts.
  • Ability to maintain organized electronic and physical client files efficiently and securely, handling sensitive information with discretion and professionalism.

About Company

Paine Hamblen, P.S., is Spokane’s oldest law firm, dedicated to providing exceptional legal services across various practice areas. Our commitment to excellence and client satisfaction has established us as a trusted name in the legal community. Paine Hamblen continues to grow and is always interested in recruiting highly qualified people to join our team. We offer competitive salaries, an excellent benefits package, and a professional work environment.

Benefits:

  • 401(k)

  • 401(k) matching

  • AD&D insurance

  • Dental insurance

  • Disability insurance

  • Flexible spending account

  • Health insurance

  • Life insurance

  • Paid sick time

  • Paid time off

  • Profit sharing

  • Vision insurance

  • Monthly parking stipend