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Filing Assistant Jobs in Vancouver, WA (NOW HIRING)

Coda

Residential Aide

Gresham, OR · On-site

$17 - $20.50/hr

Answer phones in a professional manner; complete filing; assist visitors as needed. Maintain patient confidentiality at all times according to HIPAA and 42-CFR. * Assist with patient-run community ...

CODA INC

Residential Aide

Portland, OR · On-site

$20.50/hr

Answer phones in a professional manner; complete filing; assist visitors as needed. Maintain patient confidentiality at all times according to HIPAA and 42-CFR. * Assist with patient-run community ...

Coda

Residential Aide

Portland, OR · On-site

$17 - $20.50/hr

Answer phones in a professional manner; complete filing; assist visitors as needed. Maintain patient confidentiality at all times according to HIPAA and 42-CFR. * Assist with patient-run community ...

CODA INC

Residential Aide

Portland, OR · On-site

$20.50/hr

Answer phones in a professional manner; complete filing; assist visitors as needed. Maintain patient confidentiality at all times according to HIPAA and 42-CFR. * Assist with patient-run community ...

Cable Huston LLP

Legal Assistant - Litigation

Portland, OR · On-site

$80K - $100K/yr

E-file documents/pleadings in various State and Federal Courts Document Management * Update and ... Practice Support * Assist with client engagement, including preparation of engagement letter, and ...

Cable Huston

Legal Assistant - Litigation

Portland, OR · On-site

E-file documents/pleadings in various State and Federal Courts Document Management * Update and ... Practice Support * Assist with client engagement, including preparation of engagement letter, and ...

SERVPRO

Job File Coordinator/Admin

Portland, OR · On-site

$20 - $23/hr

Perform general office duties, such as drafting correspondence, filing, and creating reports. Primary Roles and Responsibilities * Monitor job file status and job file audit status * Maintain job ...

IICRC

Job File Coordinator/Admin

Portland, OR · On-site

$20 - $23/hr

  • Dental

  • Vision

  • Retirement

  • PTO

Perform general office duties, such as drafting correspondence, filing, and creating reports. Primary Roles and Responsibilities * Monitor job file status and job file audit status * Maintain job ...

InsCipher

Tax Associate

Vancouver, WA · On-site

$21 - $26/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

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All JobsFiling JobsFiling Assistant JobsFiling Assistant Jobs in Vancouver, WA

Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Vancouver, WA?

The most popular types of Filing jobs in Vancouver, WA are:

What are popular job titles related to Filing Assistant jobs in Vancouver, WA?

For Filing Assistant jobs in Vancouver, WA, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Vancouver, WA look for?

The top searched job categories for Filing Assistant jobs in Vancouver, WA are:

What cities near Vancouver, WA are hiring for Filing Assistant jobs?

Cities near Vancouver, WA with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Vancouver, WA as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Operations Assistant

Premier Trailer Leasing

Portland, OR • On-site

Full-time

Re-posted yesterday

Job description

Description
Are you looking for a forward focus environment where you are continually challenged, and the atmosphere is affirming? Do you want to be a part of a team where you are often out of your comfort zone, but you wake up excited to go to work each day? How about a place where people are growing because they desire change and growth is modeled and expected?
WHO WE ARE:
Premier Trailer Leasing is a 'USA Today Top Work Place' and one of the largest trailer leasing and rental companies in the nation, specializing in long-term leasing and short-term rental services for over-the-road vans, flatbeds, refrigerated equipment and chassis with an inventory of 70,000 trailers and a growing network of locations across the United States. At Premier you will find an environment where you are seen, heard, and valued. Join us and experience what it means to live a culture of C.A.R.E!
JOB SCOPE:
This position requires strong analytical and technical abilities, and requires fast, but carefully thought-out results to exceed customer expectations. You will be a champion of customer service and help Premier Trailer Leasing meet operational and organizational financial objectives. You will be responsible for executing operational processes and supporting branch performance objectives. This is a highly hands-on operations role. Approximately 70-80% of the workday is spent outdoors in a trailer yard interacting with customers, drivers, vendors, and equipment. You will be working outdoors in all seasons and varying weather conditions, while maintaining a strong focus on safety and customer service.
This is an on-site position at Premier's branch office in Portland, OR.
TASKS AND RESPONSIBILITIES:
  • Spend most of each workday outdoors conducting trailer inspections, managing yard activity, coordinating with customers and vendors, and monitoring equipment movement throughout the branch location.
  • Conduct trailer inspections in accordance with company procedures and identify equipment requiring repair or maintenance to help ensure compliance with applicable federal, state, and industry regulations.
  • Generate customer rental agreements.
  • Coordinate all work performed on trailers with vendors as well as ensure the work performed follows Premiers' policies and procedures.
  • Manage and reconcile all equipment inventory both out-bound and in-bound gate activity daily.
  • Assist in the transportation of equipment between branches as well as to customers and vendors.
  • Ensure all customers have the proper insurance prior to renting a trailer.
  • Assist with Accounts Receivable collections.
  • Daily administrative paperwork and filing.
  • Assist in answering phones, responding to emails and questions from customers.

The duties listed above are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to assign or modify duties as business needs require.
KNOWLEDGE, SKILLS, and ABILITIES:
  • Interpersonal Skills: Ability to communicate with others in a sincere and helpful manner while simultaneously building credibility and rapport.
  • Conscientiousness: Ability to be responsible, dependable, and persistent and achievement oriented in completing job tasks
  • Customer Service: Ability to meet and/or exceed customers' expectations regarding quality and consistency of service provided.
  • Decision Making Ability/Decisiveness: Ability to make decisions quickly based on available information by taking action and staying the course of the decided action.
  • Safety Awareness: Ability to follow regulations and procedures, check equipment and recognize hazards to insure personal and public safety as well as utilize all Premier Trailer Leasing issued safety equipment.
  • Verbal Communication Skills: Ability to express/present ideas or information through the use of the spoken word via telephone or face-to-face.
  • Written Communication Skills: Able to express ideas clearly in documents that have basic organization structure and grammar.
  • Problem Solving/Diagnosis Skills: Ability to examine all possible problems by collecting evidence and weighing factual information.
  • Mechanical Aptitudes: Working knowledge of basic mechanical principles, operations and functioning.

MINIMUM REQUIREMENTS:
  • Preferred: Associate degree, technical training, or equivalent combination of education and relevant operations, transportation, logistics, leasing, or equipment management experience.
  • Excellent communication skills, self-motivated, self-starter, sense of urgency, personable and organized.

PHYSICAL REQUIREMENTS:
  • Must be able to perform essential job functions outdoors for extended periods while utilizing company-provided safety equipment and following heat and cold prevention and safety protocols.
  • Frequently walk, stand, bend, kneel, crouch, and climb throughout the workday.
  • Occasionally lift and carry up to 50 pounds.
  • Enter and exit trailers multiple times per day.
  • Work at ground level underneath trailers when inspecting equipment.
  • Use ladders or steps to access equipment when necessary.

TECHNOLOGY SKILLS: Proficiency in Microsoft Office Suites - Word, Excel, PowerPoint and Outlook.

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