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Filing Assistant Jobs in Bellingham, WA (NOW HIRING)

InsCipher

Tax Associate

Bellingham, WA · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Bellingham, WA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

The Salvation Army

Program Assistant

Anacortes, WA · On-site

$21.22/hr

Program Assistant DEPARTMENT: Corps Programs LOCATION: Anacortes REPORTS TO: Corps Officers STATUS ... Create and maintain program files as needed, including Corps and Divisional electronic filing ...

Salvation Army

Program Assistant

Anacortes, WA · On-site

$21.22/hr

Program Assistant DEPARTMENT: Corps Programs LOCATION: Anacortes REPORTS TO: Corps Officers STATUS ... Create and maintain program files as needed, including Corps and Divisional electronic filing ...

Anvil Corporation

Project Assistant

Bellingham, WA · On-site

Organize and preserve electronic files in accordance with company guidelines. Provide backup for other project assistants on project and tasks. Arrange, schedule, and attend project meetings with the ...

Lifeline Connections

Program Assistant

Bellingham, WA · On-site

$20.12 - $23.46/hr

Program Assistant Non-Exempt Position RESPONSIBLE TO: Team Lead and Program Director MAJOR DUTIES ... files to assure current, accurate information is available; and monitor ACT clinical charts in ...

Robert Half

Assistant Controller

Bellingham, WA · On-site

$110K - $140K/yr

Partner with auditors by providing requested documentation and helping maintain an efficient, well-supported audit process. * Assist with state and local tax filings and support research related to ...

PeaceHealth

Medical Assistant - Neurology

Bellingham, WA · On-site

$25.62 - $34.58/hr

May maintain patient files, records, and other information including entry of data into electronic ... Medical Assistant Experience * Minimum of 1 year Preferred: experience in a medical office ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are popular job titles related to Filing Assistant jobs in Bellingham, WA?

For Filing Assistant jobs in Bellingham, WA, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Bellingham, WA look for?

The top searched job categories for Filing Assistant jobs in Bellingham, WA are:

What cities near Bellingham, WA are hiring for Filing Assistant jobs?

Cities near Bellingham, WA with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Bellingham, WA as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Clinical Program Assistant - Part time (20 hrs/wk)

Compass Health

Mount Vernon, WA • On-site

Part-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 14 days ago

Job description

IntroductionCompass Health is the region’s largest private, non-profit organization providing mental health and chemical dependency services in Island, San Juan, Skagit, Snohomish, and Whatcom counties of Western Washington. We provide quality creative services to children, families, and adults in a variety of outpatient, residential and inpatient settings.

Overview

The Clinical Program Assistant performs a variety of complex clerical and administrative duties with minimal supervision in support of the PACT North program. This role supports the team lead in all day to day operations and planning and serves as a key point of communication between staff, clients, families, and community partners while ensuring efficient office operations and coordination of program activities.

Responsibilities include triaging calls, coordinating communication, assisting with scheduling and reporting, maintaining client confidentiality, and providing administrative support to clinical and medical staff within a fast-paced behavioral health environment.

What We Offer
  • Medical, dental, and vision insurance
  • Paid vacation, sick leave, and holidays
  • 403(b) retirement plan with employer match
  • Professional development funds
  • Education leave opportunities
  • Supportive, mission-driven team environment

Responsibilities

  • Perform and/or oversee weekly data entry of client service records, registration, and filing.
  • Assist with preparing staff schedules, on-call schedules, and coverage coordination in accordance with labor agreements.
  • Coordinate program purchasing, supplies, and office operations.
  • Record admissions and discharges for statistical reporting purposes.
  • Track and implement changes to office policies and procedures.
  • Collect and organize data for reports and program operations.
  • Manage mail distribution and office correspondence.
  • Serve as receptionist as needed, including greeting clients, answering phones, and assisting visitors.
  • Support clients, families, and community partners with questions and coordination needs.
  • Maintain systems for client funds distribution, deposits, and communication with guardians or payees.
  • Coordinate meetings, scheduling, room reservations, and material preparation.
  • Prepare correspondence, reports, meeting minutes, and presentation materials.
  • Maintain files and records to ensure compliance with licensing and contract requirements.
  • Participate in supervision, meetings, and required trainings.
  • Maintain HIPAA compliance and professional ethical standards.
Program-Specific Responsibilities
  • Serving as a liaison between clients and staff, attending needs of office walk in and calls.
  • Supporting both office staff and staff in the field.
  • Supporting, monitoring, and coordinating the daily team schedules.
  • Participate in and prepare for daily meetings. Record minutes for Monday–Friday PACT Team meetings.
  •  Assist the Program Manager with collecting data for PACT fidelity reports and reviews.

RequirementsEducation / Experience / Certifications

  • High School Diploma or equivalent required; AA or BA Degree preferred.
  • Experience in medical, mental health, or social services field preferred.
  • Valid Washington State Driver’s License and appropriate insurance required, if applicable.
Knowledge / Skills / Abilities
  • Excellent clerical and administrative skills.
  • Basic knowledge of money management and strong math skills.
  • Ability to maintain a positive, solution-focused demeanor when responding to conflicts or problems.
  • Strong organizational skills and ability to multitask in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • General computer proficiency, including electronic medical records, typing, and word processing skills.
  • Intermediate level proficiency utilizing Microsoft Office Suite products including Outlook, Teams, Excel and Word.
  • Ability to pass pre-employment criminal background check, which may include an additional DSHS search.

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