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Filing Assistant Jobs in Madison, WI (NOW HIRING)

InsCipher

Tax Associate

Madison, WI · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Whitewater, WI · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Whitewater, WI · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Madison, WI · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Hupy and Abraham S C

Legal Assistant

Madison, WI · On-site

$21/hr

Our Legal Assistants are responsible for opening new files and working with them until settlement. Functioning within a team-based approach, our Legal Assistants collaboratively manage each aspect of ...

Acrisure

Claims Assistant

Middleton, WI

$17 - $19/hr

This role is responsible for organizing and updating digital claim files, completing claim ... The Claims Assistant II provides back-up in the entry of manual payments to the Claims Payable ...

Diaz Consulting

Office Assistant

Madison, WI

Manage and organize office files, including digital and paper documents. * Maintain office supplies inventory by checking stock and ordering supplies as necessary. * Assist in scheduling appointments ...

Nova Medical Centers

Medical Assistant- Madison

Madison, WI · On-site

$18 - $23/hr

Overview Medical Assistant Are you looking to join a team and make an impact in the lives of ... outpatients, filing, and record processing. Qualifications * High School Degree * Preferred ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
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What cities near Madison, WI are hiring for Filing Assistant jobs? Cities near Madison, WI with the most Filing Assistant job openings:
Filing Assistant jobs near you

Full Time Administrative Assistant

Elderspan Management, LLC

Madison, WI

$20/hr

Full-time

Posted 22 days ago

Job description

ElderSpan Management has a unique opportunity for a dynamic, detail-oriented, organized and servant-minded person to join our team in the Madison business office as an Administrative Assistant!

Shift: Other, See Hours
Hours:Generally 8am-4pm Monday-Friday
Salary Range:$20/hr + Based on Experience

Administrative Assistant responsibilities include (but are not limited to):

  • Answer phones and direct calls as appropriate.
  • Respond to emails from all customers (i.e. staff, facilities, vendors, etc.)
  • Process outgoing and incoming mail.
  • Order and distribute supplies.
  • Collect, enter and distribute data (i.e. WCCEAL, postage usage, lease renewal reports, discharge surveys, etc.)
  • File, manage file storage and retention.
  • Assist with new resident files and correspondence.
  • Keep the office area and staff kitchen clean and neat.
  • Support office staff as directed.

What qualities are we looking for in an Administrative Assistant?

  • 2 years working in a clerical role, required.
  • Intermediate computer skills, required.
  • 2 years working with seniors, preferred.
  • Adaptability, flexibility and team-oriented mindset, required.
  • Attention to detail and keen organization skills, required.
  • Ability to understand and follow written and verbal instructions in English, required.

What benefits would the Administrative Assistant receive?

  • Competitive base wage
  • Flexible scheduling and hours to promote work/life balance
  • Health and dental insurance
  • 401(K) plan
  • Paid Time Off
  • Visit our Career Center for an extensive list!