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Filing Assistant Jobs in Madison, WI (NOW HIRING)

Drake & Company

Legal Assistant - BC4232

Madison, WI · On-site

$60K - $79K/yr

Prepare settlement packages and maintain case files * Assist with litigation support and trial preparation Qualifications Required: * 2+ years of personal injury or litigation experience * Strong ...

InsCipher

Tax Associate

Madison, WI · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Whitewater, WI · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Husch Blackwell Llp

Paralegal Assistant

Madison, WI · On-site

... Assistant position. This position may be filled remotely, our virtual office The Link, or in any of ... Provide attorneys and paralegals with assistance in managing case files, docketing, filing, overall ...

Foley & Lardner LLP

Legal Assistant

Madison, WI

$51K - $117K/yr

The Assistant will provide legal assistance to our attorneys in the daily operation of practicing ... Create, organize and maintain client files, follow up on pending matters * Maintain physical and ...

Foley & Lardner LLP

Legal Assistant

Madison, WI

$51K - $117K/yr

The Assistant will provide legal assistance to our attorneys in the daily operation of practicing ... Create, organize and maintain client files, follow up on pending matters * Maintain physical and ...

Foley & Lardner LLP

Legal Assistant

Madison, WI · On-site

$51K - $117K/yr

The Assistant will provide legal assistance to our attorneys in the daily operation of practicing ... Create, organize and maintain client files, follow up on pending matters * Maintain physical and ...

Diaz Consulting

Office Assistant

Madison, WI · On-site

Manage and organize office files, including digital and paper documents. * Maintain office supplies inventory by checking stock and ordering supplies as necessary. * Assist in scheduling appointments ...

Nakoma Golf Club Inc

Administrative Assistant

Madison, WI · On-site

$20/hr

... filing systems • Track and organize company credit card purchases and receipts • Support club communications and administrative projects • Create and update newsletters, event flyers, signage ...

Nakoma Golf Club Inc

Administrative Assistant

Madison, WI · On-site

$20/hr

... filing systems • Track and organize company credit card purchases and receipts • Support club communications and administrative projects • Create and update newsletters, event flyers, signage ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in Madison, WI? The most popular types of Filing jobs in Madison, WI are:
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What job categories do people searching Filing Assistant jobs in Madison, WI look for? The top searched job categories for Filing Assistant jobs in Madison, WI are:
What cities near Madison, WI are hiring for Filing Assistant jobs? Cities near Madison, WI with the most Filing Assistant job openings:
Filing Assistant jobs near you
Legal Assistant - BC4232

Legal Assistant - BC4232

Drake & Company

Madison, WI • On-site

$60K - $79K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 7 days ago

Job description

We're currently recruiting for two Legal Assistant opportunities in the Madison area. If your experience aligns with either position, we'd love to hear from you!

Legal Assistant (Personal Injury)
Compensation: $60,000–$75,000 annually, depending on experience
Schedule: Full-time, Monday–Friday (8:30 AM–5:00 PM or 9:00 AM–5:00 PM)
Work Environment: On-site

About the Opportunity

A well-established Madison law firm is seeking an experienced Legal Assistant to support attorneys handling personal injury matters from intake through settlement and litigation.

Key Responsibilities

  • Manage client intake and case setup
  • Organize medical records and billing documentation
  • Communicate with clients, providers, and insurance carriers
  • Coordinate depositions, mediations, and attorney schedules
  • Prepare settlement packages and maintain case files
  • Assist with litigation support and trial preparation

Qualifications

Required:

  • 2+ years of personal injury or litigation experience
  • Strong communication and organizational skills
  • Proficiency with Microsoft Office

Preferred:

  • Plaintiff personal injury experience
  • Paralegal degree or equivalent experience
  • Familiarity with Filevine

Why You'll Love This Role

  • Competitive salary and comprehensive benefits
  • Collaborative legal team
  • Meaningful, client-focused work
  • Long-term career growth

Legal Assistant (Business)
Compensation: Up to $79,000 annually, depending on experience
Schedule: Full-time, Monday–Friday
Work Environment: On-site with hybrid flexibility after training

About the Opportunity

A respected Madison-area law firm is seeking an experienced Business Legal Assistant to support attorneys with corporate, business, real estate, and transactional matters.

Key Responsibilities

  • Draft, proofread, and prepare legal documents
  • Maintain corporate records and client files
  • Support business transactions and due diligence
  • Coordinate closings and legal filings
  • Manage attorney calendars and deadlines
  • Assist with billing and administrative support

Qualifications

Required:

  • 3+ years of business or corporate legal experience
  • Strong organizational and communication skills
  • Proficiency with Microsoft Office

Preferred:

  • Experience with corporate, real estate, finance, or banking law
  • Experience with business filings and transactional support

Why You'll Love This Role

  • Salary up to $79,000 based on experience
  • Hybrid flexibility after training
  • Excellent benefits package
  • Collaborative team environment
  • Stable, long-term career opportunity